TechEd 2013 2/28/2019 2:10 AM © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Team Collaboration with Site Mailboxes TechReady 16 2/28/2019 OUC-B210 Team Collaboration with Site Mailboxes Alfons Staerk Senior PM Lead Microsoft © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Key takeaways Site mailboxes are designed for project teams Tech Ready 15 2/28/2019 Key takeaways Site mailboxes are designed for project teams They bring documents and emails together in Outlook and SharePoint Site mailboxes can be provisioned and managed by end users Policies help admins control where and how users can provision site mailboxes The easiest experience is in Office 365 © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Site mailboxes in Exchange Tech Ready 15 2/28/2019 Site mailboxes in Exchange Working towards a shared outcome/purpose Working together on shared deliverables Need to get all the tools we need to be successful Working together as a team Team appears as virtual identity (e.g., sales@contoso.com) Working on shared queue of incoming requests Answering as the virtual identity, not the individual Working on behalf of a virtual entity History of public conversations Accessible to everyone Discoverable/searchable for everyone Not in the inbox Public, unobtrusive conversations Delivering information into the inboxes of a group of people Direct communications with a group Site Mailboxes Shared Mailboxes Public Folders Distribution Lists © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

demo working with site mailboxes Tech Ready 15 2/28/2019 demo working with site mailboxes © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Integrated views and access for users IW Views Site Mailbox Outlook SharePoint Membership Management Shared Storage Owners Members Provisioning Lifecycle Exchange Site Mailbox SharePoint Site

Data storage and access for documents Design principles: Exchange and Outlook store links to SharePoint docs, not docs themselves. Office Document Cache ensures seamless sync and access, regardless of how doc was opened. 1. User double clicks on doc in Outlook. 2. Outlook passes URL of doc to right client app. 3. Office Doc Cache takes URL and checks if a offline copy exists or whether to connect to server. 4. Doc is opened. Client application works directly against SharePoint doc. App never realizes doc was opened via Site Mailbox link. http://contoso.sharepoint.com/docs/IRTemplate.pptx Synced Offline Recently Cached On Server

Site mailboxes in Outlook Outlook 2013 Professional Plus can show up to 10 ‘pinned’ site mailboxes at any time Pre-req: user needs to be in the site’s default owner or member group as a individual user (not SG) Pre-req: user’s personal mailbox needs to be on a Exchange 2013 server SharePoint document libraries are synched if they appear in the site’s Quick launch menu Only specific document metadata is synched into Exchange/Outlook (e.g. document title, author, change date,…) For offline document access the SharePoint document library must be synched into Office Document Cache Membership and document sync is usage-driven Immediate Provisioning of new site mailbox Document publishing OWA logon access denied Every 15min If site mailbox is open in Outlook If site mailbox is open from SharePoint Every 6hrs Timer job

demo creation and lifecycle Tech Ready 15 2/28/2019 demo creation and lifecycle © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Provisioning site mailboxes Out of the box Provision a site mailbox from SharePoint site From Outlook Link to customized self-service provisioning page Business process Create site mailbox through provisioning system

Site mailbox lifecycle management Creation Dramatically simple, shared space creation Integrated with SharePoint Sites Hub Active Use Team is working on project Actively contributing content Accessible through Outlook and SharePoint Closure Project is closed Content is kept for referencing (“archive” state) Accessible through SharePoint only Deletion SharePoint site is deleted Site mailbox is marked for deletion (on-premise admins manually delete mbxs) Lifecycle of a Site Mailbox can be controlled through SharePoint policy The scope of the policy is the SharePoint site and Site Mailbox (=project), not the individual item (email, doc) The closed state represents in-place archiving for the project

demo end user diagnostics Tech Ready 15 2/28/2019 demo end user diagnostics © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

End user self-help Document fails to upload Document cannot be deleted Tech Ready 15 2/28/2019 End user self-help Document fails to upload Possible cause: Insufficient permissions, document already exists System behavior: NDR on failed upload with document attached Error message in sync issue folder with document attached Document cannot be deleted Insufficient permissions, document is locked by someone Document will reappear in document list Error message in sync issue folder with error details Certain members don’t see site mailbox Member was not added as individual user, sync issues “Site mailbox properties” page from Outlook shows last successful sync and current member list © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

IT admin tools Site mailbox provisioning (get/set/new/remove) Set-SiteMailboxProvisioningPolicy Set-OrganizationConfig –SiteMailboxCreationURL Set-MailboxDatabase –IsExcludedFromProvisioning:$true New-SiteMailbox –DisplayName –SharePointUrl Test Oauth Test-SiteMailbox –SharePointUrl –UseAppTokenOnly Test-SiteMailbox –SharePointUrl –RequestorIdentity Get sync status Get-SiteMailboxDiagnostics –BypassOwnerCheck Update-SiteMailbox – BypassOwnerCheck Link/unlink Set-SiteMailbox -SharePointUrl $null Set-SiteMailbox -SharePointUrl http://contoso.com/site1 Remove site mailboxes that are marked for deletion Get-Mailbox MDEL:* | Remove-Mailbox

Deployment considerations Version requirements SharePoint and Exchange servers hosting the site mailbox need to be on the 2013 versions If users want to access the site mailbox from Outlook they need to use Outlook Professional Plus 2013 and their personal mailbox needs to be on a Exchange 2013 server X-premise access SharePoint and Exchange servers for a site mailbox have to be on the same premise Personal mailboxes for users accessing the site mailbox can be x-premise IT controls Mapping of SharePoint farm with Exchange forest (during setup) RBAC roles control who can provision a site mailbox (by default every user can) Site mailbox provisioning policy defines mailbox quota and prefix for site mailboxes

Site mailbox resources 2/28/2019 2:10 AM Site mailbox resources Scenario descriptions http://blogs.technet.com/b/exchange/archive/2012 /08/22/site-mailboxes-in-the-new-office.aspx http://blogs.office.com/b/microsoft- outlook/archive/2012/11/07/easier-collaboration- with-site-mailboxes.aspx http://office.microsoft.com/en-us/outlook- help/access-project-emails-and-documents-from- one-place-HA103980588.aspx?CTT=1 On-premise setup http://technet.microsoft.com/en- us/library/jj552524(office.15).aspx Programmatic provisioning http://blogs.msdn.com/b/uksharepoint/archive/201 2/10/19/automating-site-mailboxes-in-sharepoint- 2013-and-exchange-2013.aspx Office 365 specific Overview: Use a site mailbox to collaborate with your team Add a site mailbox to keep email in context Remove a site mailbox Use a site mailbox to coordinate team email Use a site mailbox to collaborate on documents http://office.microsoft.com/en-us/office365-suite- help/prepare-for-using-site-mailboxes-in-office- 365-HA103834109.aspx?CTT=1 http://office.microsoft.com/en-us/office365-suite- help/use-a-site-mailbox-to-organize-email-for-a- team-or-project-HA103840563.aspx?CTT=1 © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Related content OUC-H302 Deploying Site Mailboxes 2/28/2019 2:10 AM Related content OUC-H302 Deploying Site Mailboxes SES-H327 Working with Site Mailboxes in Microsoft SharePoint Server 2013 Meet me at the Office Expo booth 12:30-2pm  © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Track resources Exchange Team Blog: http://blogs.technet.com/b/exchange/ Twitter: Follow @MSFTExchange Join the conversation, use #IamMEC Check out: Microsoft Exchange Conference 2014: www.iammec.com Office 365 FastTrack: http://fasttrack.office.com// Technical Training with Ignite: http://ignite.office.com/ © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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2/28/2019 2:10 AM © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION. © 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.