Office correspondence Chhabindra Parajuli Joint Secretary

What is Office correspondence? Any written or digital communication exchanged by two or more parties. Correspondences may come in the form of internal memos, letters, emails or notes. Letter’s may be short, simple and sweet. Correspondences promote the organizational image.

Purpose of Office correspondence Serving a notice to the office personnel. Serving a notice to the individual personnel. Serving an order to the department or individual employee of the offices. Serving an instruction to the department or individual employee of the offices.

Classification of Office Correspondence Internal Correspondence External Correspondence Routine Correspondence Circular Personalized Correspondence Sales Correspondence

Forms of correspondences Letters Emails Memos Notes Fax Text messages

What are the different types of letters? Appointment Letters Transfer Letters Nomination Letters Authority Delegation Letters Invitation Letters Promotion Letters Instructions Letters Others…..

Check list S.N. Qualities Yes No 1 Inside Address 2 Paragraphs 3 Salutation 4 Date 5 Margins 6 Copy list 7 stamped 8 Signature 9 Enclose( If any)

Exercise One Mapping the existing knowledge of the individuals Individual Letter writing on the specific task Pairs exercise for errors finding

Exercise Prepare a draft invitation letter for the Board of Trade meeting under the chair of Honorable Commerce minister assume that you are working as a section officer at the ministry of commerce, Nepal.

Thank you for your kind attention.