Environmental Network Number of non-TCA Records GIS & JDE INTEGRATON Footprint Land (parcels) Land Improvements Buildings Road Network Environmental Network Number of TCA Records 6,179 1,146 102 4,956 640 Number of non-TCA Records 1,990 13,602 33,293 JDE Environment: JDE EnterpriseOne v9.0 (Tools 9.1.4) WebSphere 7 fix pack 19 Oracle Enterprise Edition 11g 11.2.0.1 64 bit 400 users and growing GIS Environment: Oracle 10g ArcGIS Server 10.1 Geocortex with SilverLight .NET Custom Development

Creating customer value through enhancing community asset management GIS & JDE INTEGRATON Asset Management Vision Creating customer value through enhancing community asset management

Operational Awareness GIS & JDE INTEGRATON Informed decision making on required maintenance and repair with resources alignment throughout enterprise via visibility Operational Awareness - More effective communication - Data access across enterprise - Field worker control with desktop experience - Paperless environment Field Mobility - Actionable information - Enhanced visualization - Knowledgeable decision making - Prioritization without taking risk Planning & Analysis - Store diverse asset information - Data transparency - Accuracy across organization Asset Management GIS JDE

GIS & JDE INTEGRATON Meeting Minutes 3. Web GIS System Requirements JDE Asset Record Serial # Value = GIS Layer/ID Utilize Café 1 function JDE (GIS Asset Specific WO) Utilize Business Services Parsed URL Custom WO form creation JDE (GIS Non-Asset WO) - Next step of implementation - Cartography on replacement/Wo maintenance cluster areas 3. Web GIS ArcGIS Server map services Asset Management site and asset specific map themes Data link to retrieve assets and work orders information from JDE Workflow to enable Work Order creation from GIS map GIS Back-end Link table in geodatabase Custom .NET application which servers as a ‘bridge’ between JDE and Web GIS user interface

GIS & JDE INTEGRATON Value represents: FAC – GIS Layer 400216 – GIS ID |1-05 PG1 14 – Unit number of the asset (allows multiple asset records relate to same location/ serial # field is unique)

GIS & JDE INTEGRATON

GIS & JDE INTEGRATON JDE related records Open WO information GIS record information JDE record information

GIS & JDE INTEGRATON Theme Maps Based on the record selected, system automatically switches to Theme Map/View associated with that asset

JDE Work Order through GIS GIS & JDE INTEGRATON JDE Work Order through GIS

JDE Work Order through GIS on multiple assets GIS & JDE INTEGRATON JDE Work Order through GIS on multiple assets Wo on one of selected records and other are listed under M. Routes

GIS & JDE INTEGRATON Retrieving Asset Management data from GIS Asset GISID and type is captured This value is used to query asset JDE Unit Number Unit Number provides link to JDE attribute data and work order information Navigation to GIS Map from JDE Serial Number field holds asset GISID and layer identification This value is passed to GIS to search and locate the asset Map is customized based on the asset type

GIS & JDE INTEGRATON Maintenance Asset Management Registry is constantly updating Majority of assets are already stored in central geodatabase and no action is required from GIS side GIS update is required only if: Asset is not in geodatabase - add new record or New assets represent new type – required new feature class, link table, and application update

GIS & JDE INTEGRATON Contact Information & Questions Town of Oakville 1225 Trafalgar Road Oakville ON L6H 0H3 Oksana Kachmar Fixed Asset Analyst Asset Management Direct: 905-845-6601 ext. 3911 oksana.kachmar@oakville.ca www.oakville.ca Town of Oakville 1225 Trafalgar Road Oakville ON L6H 0H3 Miriana Strajin Application Development Coordinator Information Systems & Solutions Direct: 905-845-6601 ext. 3098 miriana.strajin@oakville.ca www.oakville.ca