ExESS Listed Substances Detection for Substances, Mixtures and Articles 20 october 2011ExESS for Listed Substance Detection1

What is ExESS 20 october 2011ExESS for Listed Substance Detection2

What is ExESS 20 october 2011ExESS for Listed Substance Detection3 ExESS is an IT tool to collect Substances, Mixtures and Articles to support Regulatory and business related reporting, calculation and compliancy checks for Chemicals, called CHEMICALS MANAGEMENT As the ExESS database can collect information on Substances, Mixture compositions and Article BOM structures, it is possible to detect listed substances from any inventory or regulatory database based on unique identifiers as : CAS nr, EC numbers, categories or chemical characteristics

ExESS, modular approach 20 october 2011ExESS for Listed Substance Detection4

Basic concept to detect listed substances 20 october 2011ExESS for Listed Substance Detection5 Step 1 : Collect Substance Inventory lists in ExESS Step 2 : Collect Substances, Mixtures or BOM of Articles in the ExESS operational database Step 3 : Recognize Substances in the collected Inventories Step 4 : Identify Mixtures with recognized listed Substances If required, calculate the %ww of the present listed substances or other parameters important for mandatory reporting Step 5 : Identify Articles with recognized listed Substances If required, calculate the %ww of the present listed substances or other parameters important for mandatory reporting Step 6 : Reporting/presentation/communication

Concept Volume Tracking for SVHC in Articles 20 october 2011ExESS for Listed Substance Detection6 Step 1 : For each article with BOM in ExESS? The trade volumes must be entered. Step 2 : For each Substance and particularly black listed or SVHC should be reported in the total Tonnage band Step 3 : Agreements on presentation/Pivot table flexibility etc…should be defined % ww for substances in BOMS for all related LE (manufactoring or Importing ) IMPLEMENTED ALWAYS BASED ON SPECIFICATIONS AGREED WITH THE EXESS CUSTOMER % ww for substances in BOMS for all related LE (manufactoring or Importing ) IMPLEMENTED ALWAYS BASED ON SPECIFICATIONS AGREED WITH THE EXESS CUSTOMER

Inventories with Listed Substances 20 october 2011ExESS for Listed Substance Detection7 Inventory lists of substances can be added in ExESS Inventory lists can be linked with ExESS (Qualisys, LOLI, LISAM libraries, other …) Specific lists of Substances can be added and/or created in ExESS by the user Presence of specific substance types can be flagged 1 1 INPUT BY INDIVIDUAL LIST SUMMARIES, LIBRARIES, EXT DATABASE OR WEBLINK

Screenshots 20 october 2011ExESS for Listed Substance Detection8

Screenshots 20 october 2011ExESS for Listed Substance Detection9 Available Inventory databases Available Inventory databases Link with regulatory databases

Screenshots 20 october 2011ExESS for Listed Substance Detection10 Inventories made by the client

Substance, Mixture and Article list 20 october 2011ExESS for Listed Substance Detection11 2 2

Substance, Mixture and Article list 20 october 2011ExESS for Listed Substance Detection12 2 2

Substance, Mixture and Article list 20 october 2011ExESS for Listed Substance Detection13 2 2

Entering article composition information in ExESS by suppliers via internet 20 october 2011ExESS for Listed Substance Detection14 COMPANY ARTICLE LIST Enter article composition, Enter article composition,

Recognize listed Substances 20 october 2011ExESS for Listed Substance Detection Listed Substances in the operational database can be detected and activate a boolean flag e.g. based on CAS number

Identify Mixtures with listed Substances 20 october 2011ExESS for Listed Substance Detection Listed Substances in Mixtures are detected and a flag is set on Mixture level

Identify Mixtures with listed Substances 20 october 2011ExESS for Listed Substance Detection Listed Substances in Mixtures are detected and detection flags are set with additional logic/rules if needed

Identify Articles with listed Substances 20 october 2011ExESS for Listed Substance Detection Listed Substances in Articles, with calculated % ww

Different types of reporting 20 october 2011ExESS for Listed Substance Detection Regulatory status reporting SDS section 15 Confirmation letter for article and mixture, containing listed Substances (REACH SVHC, Food Contact, RoHS, WEEE, other, …. REPORTING BASED ON WORD TEMPLATES OR EXCEL EXPORTS REPORTING BASED ON WORD TEMPLATES OR EXCEL EXPORTS

Report examples 20 october 2011ExESS for Listed Substance Detection20

Extra for SVHC management, ExESS includes Article and Product composition REACH candidate list Detection of Candidate SVHCs in Articles and Products SVHC declaration letter Communication link with PUBLICHEM 20 october 2011ExESS for Listed Substance Detection21

What is PUBLICHEM ? PUBLICHEM is a web solution to distribute documents through the worldwide net : (M)SDS distribution ES and e-SDS communication SVHC declaration management All other documents … for SVHC management, PUBLICHEM includes Link with ExESS and tracking in/out information Distribution of SVHC declaration to customers/clients Downloading SVHC information letters 20 october 2011ExESS for Listed Substance Detection22

The SVHC management concept 20 october 2011ExESS for Listed Substance Detection23 ExESS database REACH SVHC SCC PUBLICHEM (web application) Actors Communication tool Communication tool Article/product Database ExESS could be linked with logistic systems to synchronise info on sites, suppliers, article codes, etc Article/product Database ExESS could be linked with logistic systems to synchronise info on sites, suppliers, article codes, etc ExESS consists of : Articles, Products, SVHC lists, other Chemical lists, REACH rules, Calculation w/w percentage of SVHC in articles, compositions, … ExESS consists of : Articles, Products, SVHC lists, other Chemical lists, REACH rules, Calculation w/w percentage of SVHC in articles, compositions, … Suppliers Internal actors COMPANY SVHC Letters to clients COMPANY SVHC Letters to clients

PUBLICHEM : more via WEB 20 october 2011ExESS for Listed Substance Detection24 Communicatie web tool Communicatie web tool

Legislation : communication SCC cfr. art 33 - communicatieplicht indien een voorwerp een stof bevat uit de kandidaatlijst in een concentratie > 0.1% 6 december 2010SVHC detection and communication25

Legislation : notification 6 december 2010SVHC detection and communication26

Legislation : authorization 6 december 2010SVHC detection and communication27

Stepwise approach in ExESS (1) Collection of articles and preparations Collection of composition Create in ExESS and PUBLICHEM the article/preparation relation with the customer/client ExESS includes the REACH Candidate list 15 products today, soon enlarged with 15 and 7 are candidate for Annex XIV Stepwise database analysis Search for SVHC from the list Presentation of Articles and Preparations (trade products) Filter on 0,1% ww or other Reporting/filtering/other 20 october 2011ExESS for Listed Substance Detection28

Stepwise approach in ExESS (2) Activate for the selected article or mixture the SVHC confirmation letter and link with PUBLICHEM When the article/preparation – customer link exists in PUBLICHEM, the customer receives an with the letter. On request, the customer can download the SVHC confirmation letter For notification : Also volume calculation (> 1 t/yr) 20 october 2011ExESS for Listed Substance Detection29

SVHC in ExESS (2) 20 october 2011ExESS for Listed Substance Detection30 Article/product SVHC component % ww

SVHC in ExESS (3) 20 october 2011ExESS for Listed Substance Detection Generation of the article SVHC confirmation letter Generation of the article SVHC confirmation letter 31

PUBLICHEM : add/download SVHC information 20 october 2011ExESS for Listed Substance Detection32

Implementation cost aspects 20 october 2011ExESS for Listed Substance Detection33 Step 1 : Define the required users, licenses and Inventory lists in ExESS (can be related with Regions) Step 2 : Collect Substances, Mixtures or BOM of Articles in the ExESS operational database (ERP interfacing or other links) Step 3 : Recognize Substances in the collected Inventories Step 4 : Identify Mixtures with recognized listed Substances If required, calculate the %ww of the present listed substances or other parameters important for mandatory reporting = Rather standard Step 5 : Identify Articles with recognized listed Substances If required, calculate the %ww of the present listed substances or other parameters important for mandatory reporting = ExESS customization or parametrisation Step 6 : Reporting/presentation/communication Creation of reports and potentially web based services

Implementation cost aspects 20 october 2011ExESS for Listed Substance Detection34 Software cost (users, licenses, regions, databases) Interface cost or import templates (data input, data output, result distribution ) Parameterization cost (BOM structure, reports, communication) Training Maintenance/renting

Volume Tracking of SVHC in Articles 20 october 2011ExESS for Listed Substance Detection35 % ww for substances in BOMS for all related LE (manufactoring or Importing ) IMPLEMENTED ALWAYS BASED ON SPECIFICATIONS AGREED WITH THE EXESS CUSTOMER % ww for substances in BOMS for all related LE (manufactoring or Importing ) IMPLEMENTED ALWAYS BASED ON SPECIFICATIONS AGREED WITH THE EXESS CUSTOMER

20 october 2011ExESS for Listed Substance Detection36 ExESS, more with less Although the information in this presentation has been presented in good faith and is believed to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this presentation to be free of errors or omissions and will not be responsible assuring the completeness or accuracy of the information in this presentation Americas – Asia - Europe Lisam America, Inc E. 29th Street, Ste. E Bryan, Texas LISAM SYSTEMS | HEMMIS Office Belgium | Vlaanderenstraat 3A - B-8501 Heule | Office +32 (0) | Fax +32 (0) | Mobile +32 (0)