New Mexico Corrections Department Video Conferencing Phase III Executive Sponsor Lawrence C. Pacheco Chief Information Officer Project Director Timothy Oakeley Infrastructure Manager Project Manager Bryan Gill, PMP

NMCD Video Conferencing Funding Phase I – April 2005 $155,441 Federal Grant June 2006 $133,462 FY06 Year-end Money Phase II – FY07 $61,000 Special Appropriation _______ $349,903 To Date Phase III – FY08 $705,356 Special Appropriation

Video conferencing is currently being used for: Court Hearings Parole Hearings Family Visitations Training Sessions Staff Meetings Tele-medicine Court Hearings Crimes committed within the facility High profile –murder, attempted murder on staff and other inmates Escapes Assaults cases Family Visitations - Valley High School to Hobbs Facility /Children Training Sessions 80 to 90 Classification officers; Good time policies; Victim services polices; Level 5 /6 policies – placement and release; Lock down procedures; Parole planning; Records training - tracking information; 300 Probation & parole officers; NCIC ; Pre sentencing hearing; Re-entry hearings Staff Meetings Regional Mangers Meeting Weekly - 7 Locations Parole Hearings 100 Parole hearings to date. Tele-medicine 9 - Tele-psychiatry units - 2 doctors out of state 100 session per week, ½ hour sessions Consultation between UNM and NMCD medical staff for Hepatitis C Treatment

Court Hearings Issues Benefits Hearing must take place on the schedule of the courts, not off-peak hours. The risk to the public, Correctional Officers, and offenders can be eliminated. Benefits Reduction in Costs Enhanced Public Safety Court Hearings Crimes committed within the facility High profile –murder, attempted murder on staff and other inmates; Escapes Assaults cases Benefits Cost NMCD, requires four officers per transport for high profiles hearings. Video conferencing will eliminate: NMCD vehicle and wage expenses; Other law enforcement agencies expenses. Enhanced Public Safety: The transportation of the high profile offenders provides safety for: NMCD Staff; Other Law Enforcement Agencies; Judges; General Public; Inmates 12 Transports per year X $20 Fuel per trip $240 Annual cost savings on fuel $21 Average overtime hourly salary X 4 4 Correctional Officers working overtime $84 Overtime per hour x 20 Average overtime per transport $1,680 Monthly cost savings on overtime X 12 transports + $20,160 Annual cost savings on overtime + $33,000 Annual lease for transport vehicle (6 @ $5,500) $53,400 TOTAL ESTIMATED ANNUAL COST SAVINGS

Parole Hearings Parole Board members will have the ability to attend Parole Hearing from any NMCD location. A total of 300 hearings are held each month. 52 Parole Hearings are held each week. x 7 Member that would travel (50%) 364 Annual trips $110 Average per diem per day per participant + $50 Fuel cost per trip x $160 Total cost per trip $58,240 ESTIMATED ANNUAL COST SAVINGS ON TRAVEL

Family Visitations To date NMCD has had 15 family video visitations. Video Visitations Provides: Incentive for Good Behavior in order to qualify for a visit Benefits of Good Behavior: Safer environment for staff Safer environment for offenders Family members the ability to visit without traveling cost to remote locations.

Training Sessions and Staff Meetings Approximately 80% of NMCD 2300 staff are located offsite. Overtime hours due to travel can be eliminated. Cost of travel can be eliminated. Staff remain on site to handle critical issues. Probation and Parole Division (PPD) Video Training 12 Class/conferences per year x 30 Participants that would otherwise travel 360 $110 Average per diem per day per participant + $50 Fuel cost per participant X $160 $57,600 Annual cost savings on travel $21 Average overtime hourly salary X 15 50% of participants working overtime $315 Overtime per hour X 36 Average overtime hours (12 class @ 3 hours) + $11,340 Annual cost savings on overtime $78,000 TOTAL ANNUAL COST SAVINGS Adult Prison Division (APD ) Video Training 12 Classification training per year x 85 Participants that would otherwise travel 1020 X $165 $168,300 TOTAL ANNUAL COST SAVINGS Staff Meetings PPD Conference Calls 52 Conference calls per year x 7 Participants that would otherwise travel 364 90 Average length of meeting (minutes) x $0.40 Cost per minute x 36.00 $13,104 Annual cost savings on long distance

Video Conferencing Sites Farmington Chama Taos Raton Clayton Roy Espanola Las Vegas Santa Fe Gallup Grants Albuquerque Santa Rosa Tucumcari Los Lunas Belen Clovis Portales Recommendation Build a separate video network using T1/ATM data circuits till GSD finishes the Wire NM project. Switch the circuits to GSD managed state network with MPLS secure connections when available. Phase 1 WIRE New Mexico Socorro Ruidoso Roswell Hobbs Alamogordo Deming Silver City Las Cruces Carlsbad

Estimated Annual Recurring Cost Savings Court Hearings $53,400 PPD Training Sessions $78,000 APD Training Sessions $168,300 Staff Meetings $13,104 Parole Hearings $58,240 Preliminary Parole Hearings $3,450 Annual Recurring Cost Savings $374,494 Video Conferencing Recurring Cost $212,048 Actual Estimate Cost Savings $162,446 Other Benefits Family Visitations Re-entry Meetings Safety Recidivism Rate Lowered

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