MEANINGS SAP – Sales Application & Products. ECP – Enterprise Content Production. ECT – Enterprise Content Training. OEP – Object Repository Server PTM – Postal Transport Management System. DPMS – Delivery Postman Management System.

MEANINGS SAP – Sales Application & Products. ECP – Enterprise Content Production. ECT – Enterprise Content Training. OEP – Object Repository Server PTM – Postal Transport Management System. DPMS – Delivery Postman Management System.

SAP Icon SAP LOGON 740 SCREEN

PROFIT CENTER Is an Unique 10 Digit code allocated to all CO/RO/DO/HO/SO/BO. First Two Digit – Denotes Circle 3 rd Digit – Denotes Region 4 th & 5 th Digit – Denotes Division. 6 th Digit – Denotes Head Post Office. 7 th & 8 th Digit – Denotes Sub Post Office. 9 th & 10 th – Denotes Branch Post Office.

PROFIT CENTER – Maharashtra Circle Aurangabad Region – Osmanabad Division Latur HO – Ahmedpur SO – Ganga Hipparga B.O.

Check of cash balance (TCB) T-Code = ZRFBL3N *Day wise G/L Balance Screen appears* Enter G/L Account (Which will be default as ) Enter profit center Select Posting Date Click Execute Button or Press F8 key.

Examine clearance of POS cash and checking voucher posting. T-Code = ZRFBL3N *Day wise G/L Balance Screen appears* Enter G/L Account ( ) Enter profit center Select Posting Date Click Execute Button or Press F8 key.

Checking clearance of Postman liability and VPP clearing account. T-Code = FBL1N *Vendor Line Item Display Screen appears* Click search button next to vendor account feeder box (Small window will pop up) Enter PIN code of Post Office and press Enter A list of postmen related to that pin code will appear, select the required postmen Selected postmen vendor number will appear on the screen Now select Open items and enter the date to which postmen liability required select “special G\L transactions” option Click on execute (F8)

View Cash in transit report T Code = FAGLL03 *G/L Account Line Item Display G/L View screen appears* Enter G/L Account ( ) Enter company code DOPI Select All Item option and enter posting date range Click on Custom Selection Icon Select General Ledger Line Item Click on Profit center and enter the Profit Center range Click the Save Button Now click execute button. Report will appear.

To View Report on cash transfer from cash office to sub office ZFI_CASHTRANSFER * Report for cash transfer screen appears * Enter company code DOPI Enter profit Center Enter Circle code (1016) Enter Document date range -> Click Execute. Report will appear.

Comparing Finacle and McCamish reports with voucher Posting.

To view Schedule on bank drawings and bank remittances of sub office/head Office. T Code = ZFI_schedules *FI: Bank Schedules screen appears* Enter company code DOPI Enter Bank Account Number ( ) Enter Fiscal year Enter Fiscal period Enter P_PRCTR i.e. Profit center code Select (Schedule of Drawal From Bank Option and RD03 Option for Bank drawing report) and (Schedule of Remittance to Bank option and RD04 option for Bank remittance report) Press execute. Report will appear.

To view Report on bank drawings and bank remittances of sub office/head Office. T Code = FAGLL03 *G/L Account Line Item Display G/L View screen appears* Enter G/L Account ( DB) ( BR) Enter company code DOPI Select All Item option and enter posting date range Click on Custom Selection Icon Select General Ledger Line Item Click on Profit center and enter the Profit Center Click the Save Button Click execute button. Report will appear Click on Filter icon and select Doc type as DB for Bank Drawing and BR for Bank remittance.

To view Report on cheque issued for various transactions. T Code = ZFI_receipt *FI: Customer Receipt details* screen appears Enter company code DOPI Enter profit center code Enter date range Click execute. Report will appear.

To view Report on cheque received for payment by sub offices. T Code - ZFI_payment *FI: Bank Cheque details screen appears* Enter company code DOPI Enter House bank code Enter Name of Drawer (PM/SPM) Enter G/L Account Number(SB/RD etc) Enter profit center code Enter date range (Required for Inspection) Click execute.

To view Report on bank reconciliation. T Code = ZFI_Recon *FI: Bank Reconciliation screen appears* Company Code DOPI Enter Fiscal Year Enter Posting Period Enter Bank Account Number Enter P_PRCTR (Profit Center Code) Select option RD03 and Payments for Receipt, Select option RD04 and Receipts for Payment Click Execute.

PROCEDURE TO VIEW THE STAMPS/STATIONERIES/NSC/KVP/IPO STOCK IN SUB OFFICE. T Code = MB52 *Display Warehouse Stocks of Material screen appears* Enter Plant ID (HO) Now select Storage location of the H.O/S.O/B.O required by browsing option click on execute option We can now see the Stock report of all the Stamps/stationeries/IPO, which can be exported to excel and printed for inspection. (In this process Report can be obtained for individuals Stock of Stamps/ Stationeries/IPO by changing the product code)

To View Sub Stock Report (Counter Stock) POSTAL BACK OFFICE Login in Postal Back Office Select Inventory Report option in Reports Tab Select Category Click View Icon.

To verify invoices received in HO MB51 *…….* Enter Plant Code Select Storage Location by search Enter Posting Date range Enter Movement type (101) Click Execute

Verification of Stock transferred from HO to SO MB51 *…….* Enter Plant Code Select Storage Location by search Enter Posting Date range Enter Movement type (313) Click Execute

To verify invoices received in SO MB51 *…….* Enter Plant Code Select Storage Location by search Enter Posting Date range Enter Movement type (315) Click Execute

Verification of Used/Unused cheques at HO FCHN for Used chq FCHI for unused chq. Company code DOPI Enter House Bank ID Enter Account ID Click Execute.

View Daily Account Report ZFR_DAY_NEW Daily Cash Receipts and Payments Report Screen appears Enter Profit Center Code Select Date Click Execute. Select Print preview option to View Report or Select Print option to print the report.

Daily Transaction History Report ZFDAILY Select Date Range Enter G/L Account for particular item (Leave blank for all items). Enter Profit center Click Execute Button.

Synchronization Dashboard Monitoring Go to URL User Name = cmdcenterteam Password = Select POS Synchronization Dashboard.

DPMS EOD & Cash Dashboard Go to DOP Main Screen Select DPMS Transaction & Reports option. Select Division option for all offices under Division. Select Delivery Option for particular Delivery Office. Select Date. Click Execute.

5 Days Transaction Verification For DOP Cash – ZRFBL3N ( ) Daily Account – ZFR_DAY_NEW For POS Cash – ZRFBL3N ( ) should be zero. Other Receipt – ZRFBL3N ( ) If TCB cash balance & Daily Account Closing Balance tallies then there is no need to generate POS balance report.

Generate BO summary Report T Code = FAGLL03 *G/L Account Line Item Display G/L View screen appears* Enter G/L Account (Take Multiple Selection) Enter company code DOPI. Select All Item option and enter posting date. Click on Custom Selection Icon. Select General Ledger Line Item. Click on Profit center and enter the Profit Center range i.e. SO to its Last BO. Click the Save Button. Now click execute button. Report will appear.

View Revenue & Expenditure T Code – KSB1 Enter Controlling Area DOPI Enter Cost Center Code. Select Posting Date Range. Click Execute to view report.

View Business Intelligence Report ZDOP_MAIN Select BI & DWH Analytics Reports. New Browser Window appears. Enter user ID & Password to view the report.

Franking Machine Report Login into Postal Back Office. Go to Configuration Tab. Select SOM capture Report will be available.