KILIMANJARO CONSULTANTS THE ROTUNDA Raquel Garza Brooke Brennan Cara O’Brien Claire D’Agostino Emily Flint Maryanne Hull Sarah Nicholls KILIMANJARO CONSULTANTS THE ROTUNDA

Table of Contents Introduction Executive Summary Organizational Strengths Organizational Areas of Concern Recommendations

Introduction Method of gathering information Observations Interviews Survey Focus Areas for Questioning Organizational Communication Relationships Amount of Information received and desired Based on type of organization & leadership recommendation

Executive Summary Great Participation within Organization for audit 12 out of 25 members interviewed 17 members surveyed All members observed at meetings Relationships between members prove to be excellent Satisfaction with information sent and received Good use of professional communication Informal Communication both effective and ineffective Strong Commitment levels Perceived colleague commitment levels also high

The Rotunda Strengths Team Leadership Colleagues satisfied with leadership of EIC Positive and Motivational Colleagues satisfied with all other leadership positions within organization Strives to ensure organizational success

Team Leadership Survey Data

The Rotunda Strengths Excellent Relationship Maintenance Social/ Informal Team bonding Utilize communication channels effectively (Text messaging, E-mail, Phone, Face-to-Face meetings) Professional Good use of Chain of Command Direction of communication flow both informal and formal

The Rotunda Strengths Productive Meetings Consistent meeting times and place (Thursday & Sunday nights) Most information discussed is appropriate and necessary Decisions are made Ensures newspaper success Conflicts resolved New policy ensures all members actively attend

Areas of Concern for The Rotunda Meeting Deadlines Surveys and interviews show deadlines aren’t always respected or met Not meeting deadlines makes it hard for the paper to be finished at a reasonable hour Creates a frustrating work environment Shows disrespect for higher management

Areas of Concern for The Rotunda Informal Communication Important for organizational success Unnecessary at times Survey results While 52.9% very strongly – slightly agreed 35.2% very strongly – slightly disagreed 11.8% Nuetral

Informal Communication Survey Data

Recommendations for The Rotunda Organized Meetings Initiation Process for New Members Continuation of Anonymous Comments Improving Office Environment Continuation of “Likes” and “Dislikes” Conflict Resolution Mediator Reward System

Recommendations for The Rotunda Organized Meetings Innovation Function Distribute agenda for each meeting beforehand to stay on topic Designate “Task Master” to keep time on each topic so meeting stays focused Initiation Process for New Members Integration Theory Informational session or training for new members explaining the organization’s expectations and job descriptions

Recommendations for The Rotunda Continuation of Anonymous Comments Co-Worker Relationships Anonymous nature of the system allows for more open communication Improving Office Environment Innovation Function Move to a larger location where each member can be seen and heard to improve communication Continuation of “Likes” & “Dislikes” Motivation Function Discuss the paper’s successful areas and areas for improvement

Recommendations for The Rotunda Conflict Resolution Mediator Manager Relationships Professional manner in confrontation of issues, differentiate between personal professional relationships Reward System Productivity Rewards system for early article submission set at the discretion of the Editor-in-Chief