Notre Dame University Voluntary Protection Program April 17, 2018 Slide Title: Beyond the Low-Hanging Fruit Good morning. My name is Michelle Ellison. It is my pleasure to be here with you today as you get your 2016 safety conference & expo underway. I currently serve as the Assistant Commissioner for the Indiana Department of Labor. I’ve had the pleasure of working for the Indiana Department of Labor for nearly 11.5 years. Most of my time with the department has been serving as the head of the Indiana workplace safety and health consultation division, known as INSafe. We’ll talk a little bit more about INSafe later. Today, I intend to present you with some information, resources, and food for thought…by talking about workplace safety and health past and present. Timothy E. Maley Deputy Commissioner of Labor Friday, April 05, 2019

Today’s Team Dave Crall – VPP Manager Northern Indiana Michael Connell – General Manager & Operating Partner, Cardinal IG – Fremont Michelle Ellison – Assistant Commissioner, IDOL Consultation Shawn French – H&S Manager Eli Lilly and Company, VPPPA Region V Director Bill Linneweh – Director EHSS Hendrickson, VPPPA Region V Chairperson Timothy E. Maley – Deputy Commissioner of Labor, Retired Eli Lilly and Company Friday, April 05, 2019

Deputy Commissioner’s Background Bachelor of Science from Purdue University Safety management at Eli Lilly and Company (1979-2008) VPP Merit – 2000 VPP STAR – 2003 VPP Recertification – 2006 VPPPA Region V Board of Directors Director at Large Vice Chairperson Senior Consultant for Advanced Worksite Solutions Deputy Commissioner, Indiana Department of Labor IOSHA Friday, April 05, 2019

We are going to Work with OSHA!

Nonfatal Workplace Injury and Illness Rate Source: Federal Bureau of Labor Statistics’ Survey of Occupational Injuries and Illnesses for Indiana. Rates are per 100 full-time equivalent workers.

Partnerships Cooperative agreement - enforcement incentive Government, management, labor working together Association-based CCS, ABC, ICA Site-specific Barton-Malow (University of Notre Dame – Campus Crossroads Project) Pepper Construction of Indiana – Community Hospital East – Campus Re-development Project Hunt Construction Group in partnership with Smoot/Mezzetta Construction – Lucas Oil Stadium

Alliances Cooperative agreement working together to educate, and provide information - no enforcement incentive Government, management, labor working together Indiana Builders Association Indiana Ready-Mix Concrete Association DowAgro Sciences

Indiana’s Cooperative Programs Oscar Winski – Blue Arrow Trucking Lafayette, IN Cintas Indianapolis, IN Slide Title: Indiana’s Cooperative Programs I’d like to spend some time providing you with some information about the Indiana Department of Labor’s cooperative programs. Friday, April 05, 2019

Elements of Effective Safety and Health Management Systems Management commitment and employee involvement Worksite analysis Slide Title: Voluntary Protection Program Federally recognized program 82 worksites (permanent and mobile workplaces) 26,451 employees represented Excellence in safety and health Incident rates are collectively ~70% below national averages To learn more: www.in.gov/dol/vpp.htm Safety and health training Hazard prevention and control Friday, April 05, 2019

VPP principles SAFETY CLIMATE Management Commitment & Worker Involvement Management Values, Organizational Policies, Programs and practices Knowledge Skill Motivation Safety Performance Accidents Injuries “The differential effects of transformational leadership facets on employee safety” Safety Science – August 2013

Management Leadership and Employee Involvement Top management visibility Safety and health policies communicated Employee involvement active and meaningful Management has responsibility, accountability and provides adequate resources Employees involved in safety and health planning, feedback taken into account Element #1: Management Leadership and Employee Involvement Management Leadership Management must be “on the floor” on a regular basis discussing safety issues. This demonstrates a manager’s interest and dedication to safety and health performance as well as encouraging dialogue with employees. Clear objectives and goals must be set concerning policies and goals for improved safety and health. Management must assign clear responsibilities and communicate them. Each person who is responsible should be given the proper resources to proceed. All involved must be held accountable as a team. Contract workers are required to follow worksite safety and health rules and procedures applicable to their activities while at the site. Make sure that all contractors are aware of VPP at your facility. Employee Involvement Employee involvement is one of the essential elements for success in the VPP. Employees must be meaningfully involved in all aspects of VPP participation, including problem identification and resolutions. Employees should provide feedback for all safety and health planning stages. By making employees a part of the overall process, they have the opportunity to work more effectively within the organization.

Worksite Analysis Pre-use/Pre-Startup analysis Comprehensive surveys Written Industrial Hygiene Plan Self Inspections Routine hazard analysis Employee reporting of hazards Accident investigation Trend analysis Element #2: Worksite Analysis Utilize the safety and health staff to analyze and evaluate new or modified equipment, processes and materials. Develop baseline surveys of safety and health conditions at your facility. Industrial hygienists should utilize nationally recognized procedures for sampling, testing and analysis. Self inspections for general industry should be performed at least once a month, covering the entire facility each quarter. For the construction industry, weekly inspections of the entire worksite by management are required, and monthly inspections of the entire worksite should be conducted by the safety and health committee. Analysis of hazards for individual jobs and processes is required, as well as revision and updating of safety and health training procedures. Phase Hazard Analysis is required for the construction industry. Employee reporting of hazards should be a formal, written system and include verification of correction and completion. Employees should have no fear of reprisal. Accident investigation should include written procedures and reports of investigation. Information should be distributed to employees. Include root causes and the lessons learned from such events. A site trend analysis should include injury and illness information, inspection findings and reports of hazards.

Hazard Prevention and Control Hazard tracking system Hierarchy of controls Preventive maintenance Emergency response procedures Medical program Element #3: Hazard Prevention and Control A system for tracking hazard elimination or control in a timely manner. The site must develop a hierarchy of “controls” including engineer out/eliminate hazards; enclose/barricade/isolate hazard; administrative procedures and controls; and personal protective equipment (PPE). Preventive maintenance should include a review of workplace equipment, maintenance records and backlogs. A site should have written emergency procedures including PPE, first aid and emergency phone numbers. In addition, the facility should conduct an annual evacuation drill. A medical program should include timely access to occupational physicians and nurses. Include medical personnel in hazard analysis and comprehensive surveys. Make sure that your facility has CPR and first aid trained personnel available on all shifts.

Safety and Health Training Everyone’s responsibility, from top managers to hourly workers Schedule training sessions on a regular basis Maintain documentation of training Element #4: Safety and Health Training Create a positive atmosphere of safety being everyone’s responsibility. It is a total team effort and includes everyone from top managers to line workers. Schedule training sessions on a regular basis to ensure consistency. Employee training should incorporate awareness of hazards, safe work procedures and emergency situations. Refresher courses should be available. Maintain documentation of all training sessions.

VPP Requirements All VPP elements in place for at least one year before evaluation and in compliance with OSHA Standards DART (Days Away Restricted Transfer Rate) below latest BLS data TCIR (Total Case Incident Rate) below latest BLS data After implementing the four elements at your site, the following requirements will be analyzed in your application and onsite evaluation. A written statement is required from all collective bargaining agents. If all elements are successfully followed, your site will be awarded the VPP Star, Merit or Star Demonstration designation.

The Onsite Evaluation After application is submitted, Indiana OSHA will conduct an onsite evaluation Onsite team: minimum of 3 people including Special Government Employees (SGEs) from VPP sites Onsite visit typically lasts 4 days—Monday noon to Friday noon Consists of documentation/site review/ employee interviews/tour of jobsites Upon submittal and acceptance of your VPP application, OSHA will arrange for an onsite evaluation at your facility. The onsite evaluation team will consist of a minimum of 3 people, including an OSHA or DOE team leader, an industrial hygienist and a safety and health professional. Many times a Special Government Employee (SGE) for the VPP Volunteer’s program will be part of the review team. SGE’s are from VPP sites and have experience applying OSHA regulations and have held or are in a VPP leadership position at their site or company. They bring special knowledge to onsite evaluations and in turn gain a strengthened relationship with OSHA, personal contacts with others in the safety and health field and the opportunity to learn best practices from other worksites. The length of the onsite visit will depend on the size of your facility, but typically lasts four days. The evaluation of very large facilities could last up to two weeks. The evaluation itself consists of documentation review, an actual site review and employee interviews.

Indiana SGE graduation at Eli Lilly and Company Friday, April 05, 2019

Indiana VPP Stats DART SGEs = 125 Sites = 90 100 sites by 2019 !!!! Employees in the program = 26,378 TCIR VPP sites average = 1.2 BLS average = 3.6 Below BLS average = 71.2% DART VPP sites average = 0.5 BLS average = 2.2 Below BLS average = 79.7% SGEs = 125

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OH&S, Occupational Health and Safety August 29,2016 “Other States Looking at Indiana/Virginia Model The VPP trail blazed by Indiana in 1995, when the Indiana Department of Labor successfully codified VPP into law by a state statute, has been followed by Virginia and may soon be traveled by other states, Courtney Malveaux, VPPPA's government affairs counsel, reports.” Friday, April 05, 2019

Participants 3M Astra Zeneca Cintas Cummins Engine Eli Lilly GE Aviation Kimball Marathon Monsanto Nucor Steel Raytheon City of Jasper Friday, April 05, 2019

Benefits of VPP Improves safety performance Decline in injury, illness and lost work day rates Creates economic benefits Reduced absenteeism rates, insurance premiums and workers compensation costs Enhances public recognition and outreach Improved relationship with IOSHA and surrounding community Increases Employee Benefits Higher morale and feeling of ownership among employees

VPP/SHARP Roadmap to Success Explore, learn, question and assess value Contact Indiana OSHA to express interest Secure management and employee acceptance Meet with your Indiana VPP/SHARP Leader Work quarterly with your Indiana VPP/SHARP Leader on your safety program Connect with a Mentor Attend SGE/VPP training and best practice meetings Develop a VPP roadmap Complete a VPP application request Target an evaluation date Prepare for evaluation Success! Achieve certification Plan celebration (include chocolate cake) Friday, April 05, 2019

Learning Points VPP is an effective management System Don’t force the program, encourage people to join Involve employees early and often Educate don’t criticize management Employee morale will be increased Management and employees can be apprehensive VPP is a paradigm shift Frequent communication is critical Engage OSHA early Benchmarking and mentors are very helpful Be proactive in setting up logistics for assessment VPP is a journey not a “quick fix”