Running a Successful Program Abroad Grace Schneider Director of Education Abroad

Responsibilities Prior to Departure Submit a program proposal form Attend overseas program director training Register the participants Students: goabroad.cua.edu Faculty, staff, & guests: International Travel Registry Submit a student insurance roster (non-CUAbroad programs only) Hold a pre-departure orientation Request a travel advance, if necessary Register for the Smart Traveler Enrollment Program http://cuabroad.cua.edu/faculty/programdirectors.cfm

Pre-departure Orientation Itinerary & travel arrangements Academic and behavioral expectations Health & Safety Insurance, immunizations, prescription medication Emergency protocol, contacts, safety advice Registering side trips in their GoAbroad online application Accommodations Cell phones and packing Culture and culture shock Money matters Topics to Address:

Documents to Bring Important contacts Student phone numbers Itinerary Passport copies Insurance cards and information Student medical information Folder, binder, or envelope for receipts

Accessing Student Information Online Go to http://goabroad.cua.edu/ Sign in with your CUA network ID and password Click ‘Applicants,’ then ‘Search.’ Enter student name or program keyword and term. Select application. Click on ‘Questionnaires’ and ‘Profile’ tab to view student information: Passport Flight itineraries Health form Emergency contacts http://cua-sa-test.terradotta.com/

Responsibilities While Abroad Teach, lead, or direct program activities! Resolve any incidents or emergencies with Catholic University or on-site help, if needed. Submit an incident report upon resolution of the incident. Maintain financial records.

Crisis Management Protocol Remove the participants from danger Contact local authorities to start handling the situation. Call police, medical personnel, US Embassy, as appropriate. Call Public Safety at 001-202-319-5111 Give them the details of the situation. They will coordinate the on-campus response and help you decide what to do next. Call UnitedHealthcare Global for assistance in evaluating the situation if there is a medical emergency involved. View the Catholic University Overseas Crisis Management Protocol online. You’re not necessarily responsible for solving all incidents. With some, you may just need to ‘move the box’ to someone appropriate. Do not leave a hurt student unattended. It’s best to have 2 staff on the program or other on-site assistance. If neither is available, consult CUA to decide how to handle the situation.

Responsibilities Upon Return Submit grades File expense report within 10 days Review program evaluations Final report and budget review Recommended: Re-entry workshop or event Submit proposal for next year!

CUAbroad Contact Information Webpages: CUAbroad Home Page CUAbroad Program Director Page Email: CUAbroad:cua-cuabroad@cua.edu Grace Schneider: schneiderg@cua.edu Mario Ortiz: ortizm@cua.edu Phone: CUAbroad: (202) 319-6010