Student Information System (SIS) Report Presentation to the UTFAB April 7, 2014 Bob Engmark, Director, Information Systems Rusty Scott, Executive Associate Director ACNS Chris Seng, Registrar

UTFAB SIS Spring 2014 Presentation Agenda SIS Overview Recent Activities Projects Underway Funding Request Questions 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation SIS Background: Collaboration with UTFAB began in 2004 ACNS, Information Systems, Enrollment & Access Goal to update student system infrastructure Project includes hardware, software and staff Unique partnership involving many systems ARIES – The Student Information System, Document Imaging, Workflow, Degree Audit Reporting, Course Roadmaps, others… Web Portal Layers ARIESweb – Faculty and Staff self-service RAMweb and RamRecords – Student and former student self-service FAMweb – Parents, families, trusted individuals Mobile 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation SIS Users Departments across campus Academic Departments Accounts Receivable Admissions Advising (CASA) Graduate School Online Plus (Continuing Education) Registrar’s Office Student Financial Services People Students Faculty, advisors, staff Recruits Alumni 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation SIS Usage Applicants – ~ 40,000/AY UG graduation contracts - ~9,900/AY Students Spring 2014 – 31,114 Grades submitted – ~350,000/AY Course sections (classes) 12/13 AY – 17,246 Financial aid disbursed 2013/14 - ~$288m Tuition and fees billed thru SIS - ~$399m Student veterans certified Spring 2014– 989 (12% increase from Spring 2013) 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation RAMweb logins by year Logins Year 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation RAMweb Statistics 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation RAMweb top sites used My Weekly Schedule Class Schedule Quick Search Grades Unofficial Transcript My Waitlist Classes Holds Registration Official Transcript 4/6/2019 UTFAB SIS Spring 2014 Presentation

Summary of Recent Activities Hardware/Software Upgrades Banner upgrades Degree audit system (go live Mar 17) Two additional servers, disk storage Financial Aid regulatory updates (4 per year minimum) Compliance Mandatory Health Insurance Selective Service compliance College Opportunity Fund (COF) Instructional Method reporting by faculty Athletic reports 4/6/2019 UTFAB SIS Spring 2014 Presentation

Summary of Recent Activities A few RAMweb, ARIESweb, FAMweb items University Class Schedule – Update April 21st mtg Simplified account creation for RAMrecords FAMweb maintenance Undergraduate Planned Leave enhancements Required Password Change Notifications Summer 14 registration changes Orientation Link/Access Time Repeat Delete Report Updates Additional Information to Billing Hold Alerts Weekly Schedule Updates RamCT Request Updates Multiple Grade Change Entry Grade Change Status Report by Department Class List Updates 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation RAMmobile… ~3,000 active users 14,076 visits Top items: Grade List Schedule (daily view) Notifications detail  Events list Term list Important Numbers  4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation RAMmobile Next steps… RAMmobile annual maintenance split between Information Systems and VP Enrollment and Access Vendor roadmap for services requiring password; registration, aid, more… FY15 Budget projection included moving maintenance support back to students in place of Boopsie 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation Projects Underway… New Systems Academic Classroom Scheduling system – April 2014 Student Success Collaborative academic analysis tool – May 2014 Slate (Admissions recruiting) Phase III – Summer 2014 Course Planner/degree roadmap tool – Summer 2014 Catalog and Curriculum System – FY15 RAMweb and ARIESweb Electronic Major/Minor changes - TBD “Minor” changes, 56 active tickets, 33 on backlog Upgrade Applications to .NET Framework 4.5 Session Table Optimization More changes for INTO CSU students, “official” transcript 4/6/2019 UTFAB SIS Spring 2014 Presentation

More projects in progress… System upgrades and changes (Ongoing effort!) Banner 8.6.3 –Federal reporting data requirements – Jul 2014 INTO Salesforce integration – Done! Banner XE; next version of Student System 2-3 year implementation Module by module implementation, not all at once CSU developing roadmap for this upgrade DBEU/database changes required for XE 4/6/2019 UTFAB SIS Spring 2014 Presentation

Student Employee – Vihari Roy Surabhi With Registrar’s Office since February Graduate student in the College of Business CIS Major, graduates in May Works about 20 hours/week Working on reports and Change my Name, SSN, or Date of Birth form in RAMweb 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation Projected SIS Budget * - Projected Budget 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation FY 15 Funding Request FY14 Total Budget $1,535,321 (UTFAB + Univ match + I.S. support) FY 14 UTFAB Support $ 605,256 Hardware/software maintenance inflation $ 13,076 Salary and Fringe increase $ 4,500 Ellucian Mobile $ 34,344 Total FY15 Request $ 657,176 Student Developer Option $ 10-15,000 Any additional costs absorbed centrally University matches UTFAB support 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB Funding Criteria 1. Benefit as many students as possible All students at CSU are benefiting. 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT Check. 4. Adherence to budget and accountability 5. Potential for direct student use Absolutely. 6. Effort, thought & clarity in the plan 7. Quantitative usage data Several examples 8. Financial co-sponsorship 60% of total funded by the University. 9. Central/distributed balance 10. Cost/benefit ratio 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation Summary Your continued support since 2004 has been outstanding The UTF and student support provided the original impetus for the project The SIS is critical core infrastructure The system continues to mature to support University needs Thank you for your support! 4/6/2019 UTFAB SIS Spring 2014 Presentation

UTFAB SIS Spring 2014 Presentation Questions… are most welcome. 4/6/2019 UTFAB SIS Spring 2014 Presentation