Safety Moments Topic: Fostering Safety Culture A Safety Moment is a brief safety talk about a specific subject at the beginning of a meeting or shift. Also known as safety minutes or safety chats, these talks can be done in a variety of ways, but are typically a brief (2-5 minute) discussion on a safety related topic. They can cover a variety of safety topics and remind employees of the importance of being safe; at work, at home and in all aspects of our lives. Use one slide per Safety Moment (unless specified).

Core institutional values to a culture of safety - #1 Safety is everyone’s responsibility. Each institution should commit to providing a campus environment that supports the health and safety practices of its community (faculty, students, staff, and visitors) and empowers the community to be responsible for the safety of others. A safe campus environment is a right of employment for all categories of employees. A safe campus learning environment is a right of all involved in education and research. Source: APLU Guide to Implementing Safety Culture in our universities http://www.aplu.org/library/safety-culture/file

Core institutional values to a culture of safety - #2 Good science is safe science. Safety is a critical component of scholarly excellence and responsible conduct of research. Source: APLU Guide to Implementing Safety Culture in our universities http://www.aplu.org/library/safety-culture/file

Core institutional values to a culture of safety - #3 Safety training and safety education are essential elements of research and education. They instill a culture of safety in the next generation of researchers and future faculty, and they are important for our students’ career development and employability. Source: APLU Guide to Implementing Safety Culture in our universities http://www.aplu.org/library/safety-culture/file

Core institutional values to a culture of safety - #4 An improved culture of safety is necessary to truly reduce risk throughout the academic enterprise. Source: APLU Guide to Implementing Safety Culture in our universities http://www.aplu.org/library/safety-culture/file

Core institutional values to a culture of safety - #5 It is best to recognize that diverse methods and flexible approaches will be used by each institution to develop a strong culture of safety, unique to its situation. Source: APLU Guide to Implementing Safety Culture in our universities http://www.aplu.org/library/safety-culture/file

Actions to support a safety culture for deans and department chairs: Effectively communicate the importance of a strong culture of safety to all members of the department. Work collaboratively with researchers toward the common goal of supporting a culture of safety. Work collaboratively with EH&S personnel. Ensure that adequate expertise is available during the development, implementation, and assessment of the culture of safety plan. Lead by example, by modeling good safety behavior. Incorporate efforts to foster a strong, positive culture of safety as an element in the criteria for faculty promotion, tenure, and salary decisions. Ensure that all safety incidents are reported to the department head/chair and dean. Assume ultimate responsibility for safety in the college (deans) and department (heads/chairs). Source: APLU Guide to Implementing Safety Culture in our universities http://www.aplu.org/library/safety-culture/file

Actions to support a safety culture for faculty: Facilitate open dialogue about safety in labs, studios, and field sites. Conduct a hazard analysis prior to conducting any experimental procedure. Ensure everyone in the lab/studio/field site receives proper safety training. Lead by example, by modeling good safety behavior. Incorporate considerations of safety into scholarly work, presentations, and lab meetings. Discuss lessons learned from accidents, incidents, and near misses with their research group. Assume ultimate responsibility for safety in their laboratory, studio, or field site. Source: APLU Guide to Implementing Safety Culture in our universities http://www.aplu.org/library/safety-culture/file

Actions to support A safety culture for students: Be mindful of the potential risks to their safety and those of their neighbors in the lab, field, shop, studio, stage, and in the classroom. Stop any experiment or activity that is potentially unsafe and notify the faculty supervisor. Immediately report all accidents and incidents to the faculty supervisor. Follow all verbal and written laboratory safety rules, including the appropriate use of personal protective equipment (PPE), regulations, and standard operating procedures required for the tasks assigned. Conduct a hazard analysis prior to conducting any experimental procedure. Include a hazard analysis in thesis, dissertation, and funding proposals. Incorporate considerations of safety into presentations and lab meetings. Discuss lessons learned from accidents, incidents, and near misses with faculty supervisor and fellow researchers Source: APLU Guide to Implementing Safety Culture in our universities http://www.aplu.org/library/safety-culture/file

HWCOE Health and Safety Objectives The Herbert Wertheim College of Engineering is committed to providing a safe and healthy working and learning environment for its faculty, staff, students, and visitors. We are dedicated to continuous improvement of our health and safety performance and culture by adhering to the following objectives, which align with our Gator Engineering Attributes: Leadership: Develop, implement, monitor and improve safety systems, programs and policies to meet or exceed University standards. Integrity: Hold all accountable for contributing to the improvement of our safety culture by taking appropriate actions to remove hazards, minimize risk, and learn from incidents, accidents and near-misses. Professional Excellence: Establish a culture that fosters sound decision making and standardized processes in order to achieve continuous improvement in safety outcomes. Creativity: Identify innovative techniques that encourage everyone to develop a safety-awareness mindset, affecting motivation, behavior and attitudes in a positive way. Service to the Global Community: Prepare faculty and students to become safety ambassadors, possessing knowledge and skill sets that can translate into leading safety practices globally. Adopted and Signed by Dean Abernathy, June 2014

Safety survey reveals lab risks “A survey of almost 2,400 scientists (world-wide) show that although most believe their laboratories to be safe, about half have experienced injuries in the workplace.” Noorden, R.V. Safety survey reveals lab risks: Questionnaire suggests researchers not as safe as they feel. Nature 493, 9–10 (03 January 2013) doi:10.1038/493009a http://www.nature.com/news/safety-survey-reveals-lab-risks-1.12121#/

Cardinal rules of safety

Top 10 critical safety indicators

Safer approach

SOMETIMES THE MOST IMPORTANT WORK YOU CAN Stop work authority DID YOU KNOW SOMETIMES THE MOST IMPORTANT WORK YOU CAN DO IS TO STOP WORKING If you’re working and you see a process that is not being followed correctly, or if you notice at-risk behavior going on, take the initiative and call a quick time-out. Then confer with your workmates to make sure everyone knows the safe way to continue. Executing Stop Work Authority to right safety wrongs and catch potential unsafe action before it actually happens is not only responsible, it’s also effective. Empower the people around you. Encourage them to watch for unsafe conditions or processes, and when it’s necessary, stop the job until it can be done safely. Safety Moment Subject suggested by: Brent Johnson, Halliburton Employee © 2012 Halliburton. All rights reserved.

Discussing safety with coworkers (slide 1 of 2) Safety is a priority for everyone, but lapses occur Confronting coworkers can feel uncomfortable Remind yourself: addressing the issue as soon as possible will improve safety for you, your coworker, and the whole group Stop Work Authority gives personnel right to stop unsafe work Define the problem Be able to articulate the unsafe action to your coworker Speak respectfully (without anger or annoyance) Evaluate Cause Is there a reason they chose the less-safe option? If you don’t know, ask Offer safer alternative Calling out unsafe action = good; providing an alternative = better Offer a reference to the correct procedure

Discussing safety with coworkers (slide 2 of 2) Address coworker as soon as lab work allows Be considerate when interrupting lab work Be in control of your emotions (avoid anger or annoyance) Use a calm, quiet, and confident voice Try asking a question about what they’re doing, rather than making a statement that what they’re doing is wrong Ex. “What are you working on?” “Can I help you?” When in doubt, use ‘I’ statements Recruit others only if you cannot address issue on your own Once reported to PI, matter may be out of your hands Owe it to your reputation to handle the matter respectfully from beginning