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Welcome to BSIP 101 Transaction Procedures “Returning Inventory” Instructor: Stephen Wright DPI Technical Consultant

Purpose: To return materials to a vendor for a credit. Note: Use this transaction when you have returned some materials to the vendor for a credit, but the return is a different price/quantity from the original purchase price.

Two transactions are required to complete this procedure: ME21N; & MIGO Let’s get started -

Note: When cancelling an entire receipt or obsoleting the entire stock of an item use MIGO alone. This is NOT the transaction you need. Use this transaction when you have returned some materials to the vendor for a credit, but the return is a different price/quantity from the original purchase price.

Your screen should look similar to the example at the right. From the SAP R/3 Easy Access screen box type ME21N or from your favorites menu, select transaction ME21N –Create Purchase order. Your screen should look similar to the example at the right.

PO Quantity Number of items to be stocked. ME21N Screen Steps Vendor Use code - 23 PO Quantity Number of items to be stocked. Material DOT number of item to return to vendor. OUN (Unit of Measure) EA = Each Gal = Gallons QT = Quarts Net Price Price per item NOT total. Plant & Storage Location Are set in initial set-up.

Any error messages must be resolved. ME21N Screen Steps Returns Item Use the scroll bar and move the table to the right. Find the column labeled Return Item and check the appropriate field. Check Icon Click on the check icon. Tip: A message may generate stating “No message generated for output of purchasing document.” Click the Continue icon to proceed. Any error messages must be resolved. Save Icon Click the save icon to continue.

Press <ESC> or Back Arrow Icon to return to Main Menu. ME21N Screen Steps Purchase Order Number Record Purchase number on invoice. It will be required in text transaction. Press <ESC> or Back Arrow Icon to return to Main Menu.

Your screen should look similar to the example at the right. From the SAP R/3 Easy Access screen box type MIGO or from your favorites menu, select transaction MIGO – Goods Movement. Your screen should look similar to the example at the right.

MIGO Screen Steps First Matchcode Field Set to: Goods Receipt Second Matchcode Field Set to: Purchase Order Movement Type Set to: 101 GR goods receipt

MIGO Screen Steps First Matchcode Field Set to: Goods Receipt Second Matchcode Field Set to: Purchase Order Movement Type Set to: 101 GR goods receipt Open Field Enter purchase order developed from ME21N posting.

MIGO Screen Steps: Click on Execute Icon or press <Enter> System will pull in items from the purchase order Tip: The line item movement type will be set to code: 161.

MIGO Screen Steps: Click on Execute Icon or press <Enter> System will pull in items from the purchase order Put a check in the OK box next to each item you want to receive.

MIGO Screen Steps: Click on Execute Icon or press <Enter> System will pull in items from the purchase order Put a check in the OK box next to each item you want to receive. Click on Save Icon System will put the Material Document Number in the Status Bar. Record this number on the invoice.

Questions Email: Stephen.Wright@dpi.nc.gov

Thank You! Stephen Wright Technical Consultant