Administration and Corporate Services 2019 Budget Presentation

Core Services/Service Areas Legislative Administration Records Management Municipal Archives Corporate Communications Human Resources Legislative-Corporate officer Council and Committee proceedings including minutes, agendas, bylaws and elections Freedom of Information requests Administration-CAO Overall management of Township operations and coordination of resources Implementation of Council direction through strategic priorities and operational strategies Records management Maintain accuracy and safekeeping Ensure public access as required through freedom of information and protection of privacy legislation Corporate Communications Media advisories and releases/Website content/Social media Advertising and newsletters Mayor and public engagement

2018 Budget Summary Total FTE = 8.0 (9 employees) Capital Budget = $0 Operating Revenue = $0 Operating Budget = $1,324,456

Strategic Priorities/Objectives Enhance the Health and Liveability of the Community Enhance Key Relationships Encourage a Resilient and Diverse Economic Environment Address Operational and Financial Requirements of Infrastructure Optimize Provision of Municipal Services and Recognized for Excellence in Public Service

2018 Achievements McLoughlin Point Wastewater Facility Amenity funds comprehensive community consultation Community updates on project status Esquimalt Town Square Newsletter feature Regular updates on website Local Government Election Implementation of Provincial Voters List Coordination of Special Voting opportunity Preparation of Q & A materials and responses to candidate inquiries ETS: Dedicated area on website for ETS including live webcam and project schedule

2018 Achievements (cont’d) Council Orientation Successful organization of regional Council Multiple in-house orientation sessions Website enhancements Updated site map Reorganization of content for improved ease of use ‘Submit an Event’ function added Development Tracker feature Additional election information

2018 Achievements (cont’d) Social Media Twitter followers 3033; growth from 2017 17% Facebook likes 1179; growth from 2017 35% Human Resources Recruited and filled 16 vacancies Implementation of a New Employee Orientation Program Completed Collective Bargaining for both CUPE and IAFF Exempt and Council compensation review completed Review and update of all CUPE job descriptions completed Implementation Drug and Alcohol Policy and Criminal Record Check Policy *As of December 31, 2018 compared to all CRD municipalities (excluding City of Victoria): - second highest Twitter followers - 3rd highest Facebook likes New Employee Program: consists of electronic modules to be viewed on personal computer and in paper format

Key Challenges Effective and efficient allocation of resources given the number of significant projects for 2019 Maintaining high level of community engagement for multiple processes Meet all conditions for Amenity Fund spending Ensure adequate succession planning

2019 Initiatives Facilitate selection of capital projects for McLoughlin Point Amenity Reserve Funds Monitor compliance with all zoning and development agreements for McLoughlin Point wastewater facility Facilitate continued progress on Esquimalt Town Square and new Greater Victoria Public Library space Facilitate development capacity assessment Update and implement economic development strategy

2019 Initiatives Explore possibilities to ensure Framework Agreement is upheld and all alternatives for policing Continue with implementation of an internal training program for managers and supervisors to ensure succession planning Review Exempt Benefits including long term disability Continued education for Managers to ensure compliance with WorkSafe BC legislation Promote leadership development within the organization