Southwark Mayflower 400 Fund Information Session 4th February 2019 Twitter: #Mayflower400 www.ustsc.org.uk/mayflower-400-grants-fund

Welcome, Introductions, Housekeeping United St Saviour’s Charity services: Grants and other support Almshouses for older people

Agenda Purpose of Session 13.05 The Mayflower Story – Overview 13.10 How to make an online application to the Community Engagement (small grants) programme Agenda Purpose of Session 13.05 The Mayflower Story – Overview 13.10 Southwark Mayflower 400 Fund 13.30 How to apply for a grant 13.40 Break 14.00 Flexi Grant online application portal 14.15 Networking & ideas 14.30 Close 15.00

Purpose of Session Information for community groups on: Southwark Mayflower 400 Fund How to apply for a Mayflower 400 Fund grant Demonstrate Flexi Grant online application portal

Overview by Rita Cruise O’Brien The Mayflower Story Overview by Rita Cruise O’Brien

The Mayflower Myths, Truths and Legacies

Map of Rotherhithe, 1720

Mayflower diagram

Southwark Mayflower 400 Fund & Themes Set up by Southwark Council, United St Saviour’s Charity and British Land Supports community led projects around 400th anniversary of the Mayflower sailing and its themes: Migration, Tolerance, Enterprise & Community

Project Elements Marking the Mayflower. Using the Mayflower’s heritage to create exciting projects that enhance and highlight its story for local residents, young people, schools and visitors Everyone’s Mayflower. Give all communities opportunities to access projects as participants and audiences. Mayflower Legacy. Build strong connections between communities, businesses, schools & cultural organisations that ensure that the Mayflower & 2020 stories remains an important touchstone for Southwark and catalyst for future activities & partnerships.

Eligibility - Who can apply Constituted groups & organisations: Community Groups and Tenant & Resident Associations Charities, Social Enterprises and Schools Faith Based Organisations - where not connected with religion Based in: The SE16 area, or Delivering initiatives in the SE16 area or wider SE1 area

Eligibility – Projects, Activities & Events Live event or activity in the lead up to November 2020: Parade, talk, performance, festival, exhibition, tour, screening, dance, educational activity or similar Include any digital activities - film, photography, social media, website etc. Meets the four themes: migration, tolerance, enterprise and community

Fund size £140,000 over two years Allocation per year to be decided

Grant Programmes 2 grant programmes opening online 3 times a year Micro-grants fund: projects, activities, events up to £1K Medium grants fund – projects, activities, events over £1K No upper grant limit Organisations applying for more than £5K must speak to St Saviour’s staff in advance.

Use of grants One off activity costs, or Revenue costs for ongoing activities Creative content, equipment, coordination, security, stewarding & safety, marketing & communications Capital projects excluded

How to apply Funding application support and advice: Matthew Allgood, Community Grants Manager mallgood@ustsc.org.uk / 020 3 141 3431 Sarah Thurman, Head of Community Investment sthurman@ustsc.org.uk / 020 3 141 3432 Online application portal: https://ustsc.flexigrant.com

Micro & Medium Grant Rounds 2019 Opens to online application Closes to online application Projects start from Round 1 8th January 2019 1st March 2019 1st April 2019 onwards Round 2 1st April 2019 31st May 2019 1st July 2019 onwards Round 3 1st July 2019 30th August 2019 1st October 2019 onwards

Grant Assessment United St Saviour’s assess applications against project themes & elements & whether budgets demonstrate good value Representative panel set allocation criteria and award grants

Support with your live event Southwark Council: Planning a community event www.southwark.gov.uk/events-culture-and-heritage/planning-an-event/planning-a-community-event Creative Southwark www.southwark.gov.uk/events-culture-and-heritage/creative-southwark

Successful projects will require Safeguarding policy and procedure Health & safety plan Risk assessment Requisite licences and permissions Southwark Council will provide support putting these together

Online grants application portal https://ustsc.flexigrant.com www.ustsc.org.uk/mayflower-400-grants-fund Complete registration form and select Mayflower 400 Fund micro grants or medium grants

Application forms Summary page – 6 sections Micro grants form – 45 minutes Medium grants form – 1 hour Programme Guidelines - View instructions Help Sheet - Word download Governing document upload Red star * = response required Progress bar shows % complete Submit button appears when form 100% complete

Project section The ‘What’ – Project description, aims & objectives How – Project delivery; track record and experience Why – Evidence that it responds to needs/themes Who - Beneficiaries When – Project dates Where – Location, venues Results expected

Budget Project cost Amount requested from Mayflower 400 Fund Funds requested from other sources Breakdown of costs

What happens next Applications assessed for eligibility Assessment Applications assessed for eligibility Panel decides assessment criteria & allocates funds Successful applicants accept formal grant offer & confirm project dates. Advance payment based on agreed schedule (as relevant) Online end of grant report one month after activities complete. Panel members may visit as necessary. Award Payment & Reporting

Other sources of support Southwark Funding Guide – updated for 2018/19 On resources page of USS website

Directory of Social Change Fundraising Websites Trust Funding Company Giving

Networking Your ideas for community led projects in SE16 (or wider SE1 area, where relevant) that meet the themes of the Mayflower story: Migration Tolerance Community Enterprise

Matthew Allgood, Community Grants Manager: 020 3141 3431 mallgood@ustsc.org.uk St Saviour’s House, Union Street, London. SE1 1SD www.ustsc.org.uk