Ms. Marie C. Spence, Contracting Officer 4/7/2019 9:50 PM The Department of Procurement (the “DOP”) on behalf of the Department of Finance FC-9969, Workers’ Compensation Third Party Administration Presentation Made By: Ms. Marie C. Spence, Contracting Officer Tuesday, September 5, 2017 Location: 55 Trinity Avenue, S.W. City Hall South, Suite 1900 (DOP Bid Room) Time: 1:00 p.m. © 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

City of Atlanta Panel Closing: Department of Procurement Welcome and Introductions Ms. Marie C. Spence, Contracting Officer Ethics Department Ms. Jabu Sengova, Ethics Officer Mr. Carlos R. Santiago, Staff Attorney and Investigator Office of Enterprise Risk Management - (Appendix B) Mr. Navarone Dozier, Risk Analyst Office of Contract Compliance- (Appendix A) Mr. Larry Scott, Director Atlanta Workforce Development Agency Ms. Tammy Lipsey, Director of Operations User Department Ms. Tamika Puckett, Director, Office of Enterprise Risk Management Closing: Department of Procurement Welcome to the Pre-Proposal conference for FC-9606, Workers’ Compensation Third Party Administration Services Pre-proposal conference. My name is Marie Spence. I am a contracting officer for the COA DOP. I want to thank you for being here today. * Before we get started, please be sure to complete the sign-in sheet. All sign-in sheets will be uploaded at the City procurement website this afternoon. 1. Agenda 2.The Solicitation for this project can be downloaded online or a copy maybe purchased in the Plan room. 3. At this moment I’d like the members of our panel to introduce themselves.

Be Mindful of… Prohibited Contacts Non-Authoritative Statements Plan Holders vs. Attendees at Pre-Conference Last Day for Addendum Deadline: Friday, March 24, 2017 1:00 p.m. (eastern) Proposal Due Date: Wednesday, April 5, 2017, 2:00 p.m. (eastern) Prohibited Contacts: This is a confidential period of the solicitation process. Its call the Blackout period. All questions pertaining to this procurement must be directed to me. Non Authoritative statements: Be mindful that statements made in this forum today are non authoritative. Plan Holders vs Attendees: You are all attendees because you are present at this forum. However, I encourage you to take it a step further by signing up on what’s called the plan holders list. This list will enable me to contact you with up to date information in the event of any changes to the solicitation by way of an addendum; all of which will be posted at the City’s Procurement website. (procurement.atlantaga.gov) You can be added to the plan holder’s three different ways. The first one is what I highly recommend: You can sign the list or simply leave your business card here in the Plan Roon. Make sure your email address is on the card; OR You can send an email to my attention and I will ensure you information is recorded on the plan holder’s list. And lastly, you can sign up for the plan holder’s list by scrolling down beneath the upload solicitation documents and filling out the form there. Addendum Deadline: Questions received after this date and time, may not be answered. This deadline affords me time to direct the inquiries to the proper agency for answers and then upload them on the City’s website as a addendum. I will try to answer your questions within 2 days. Proposal Due Date: This is a concrete deadline. If you want deliver your proposal package on the due date, it best to arrive earlier than later. Keep in mind the factors that could slow down your journey to the Plan Room: Traffic, Parking, security check. Also, if you mail or ship you proposal it must be in the plan room by 2pm. All documents will be time stamped. So you will want to plan ahead.

Minimum Qualifications Minimum qualifications for Proponents:   Proponents must provide documentary evidence for the following minimum qualifications within your proposal package to the City: Must be licensed as a Third Party Administrator (TPA) by the Georgia Department of Insurance for a minimum of ten (10) years; Must possess a minimum of 5 years’ consecutive experience within the past 10 years of administering workers’ compensation claims for a public entity in the state of Georgia. Must not have had any license or certification ever revoked in Georgia or any other state;

Minimum Qualifications cont’d Minimum qualifications for Proponents:   Proponents must provide documentary evidence for the following minimum qualifications within your proposal package to the City: Must have an office staffed in the State of Georgia to service this program, and Must have a functional electronic database capable of producing specialized and ad hoc reports, including but not limited to: providing a cost-effective, well-designed, and operable project that meets the City’s objectives.

City of Atlanta Ethics Office Ms. Jabu M. Sengova Ethics Officer Mr. Carlos R. Santiago Staff Attorney and Investigator Thank you Ms. Sengova Thank you Mr. Santiago The Ethics Office provides training, gives advice, investigates complaints, prosecutes violations, coordinates the ethics and compliance hotline, and manages the financial disclosure system. 

Office of Enterprise Risk Management Mr. Navarone Dozier Risk Analyst (Appendix B) Thank you Mr Dozier

Office of Contract Compliance Mr. Bruce Bell Senior Contract Compliance Manager (Appendix A) Thank you Mr. Scott To effectively serve as a liaison linking Small, Minority, Female and Disadvantaged Businesses with City of Atlanta related business opportunities, and to encourage equal opportunity for all businesses and individuals in the Atlanta workplace. The City of Atlanta Mayor's Office of Contract Compliance (OCC) is comprised to service and administer programs on formal contracts in the Aviation, Watershed, and General Fund Departments.

Department of Finance Introduction of Department’s Business Objectives Project Manager: Ms. Tamika Puckett, Director Office of Enterprise Risk Management City of Atlanta Department of Finance Opening the Floor for Questions & Answers (All Statements Made Today are Not Authoritative in this Forum!!!) All questions and responses provided are not considered authoritative until placed in writing to the appropriate point of contact within DOP, Ms. Marie C. Spence, Contracting Officer. A subsequent addendum will be issued to all Plan Holders of record. Ms. Puckett will discuss the scope of services needed as well as a brief overview of goals and objectives for this project.in this forum Thank you Ms. Puckett _______________________ Q and A All statements made today in this forum are not authoritative. Please submit your questions in writing. After Q and A: I’d like to thank our p anel for your contribution today.

Part 2 – Contents of Proposals Required Submittals Proposals should be inclusive of Two Parts: One (1) “original” and ten (10) copies I. Informational Proposal: A. Volume I – Information drafted by Proponent Cover Letter; Executive Summary; Organizational Structure; Resumes of Key Personnel; Proponent Experience; and Management Plan. B. Volume II – Required Submittal Forms (Forms 1-8) Appendix A - Office of Contract Compliance Forms Appendix C - Additional Required Submittal (Supplemental Question Form) II. Cost Proposal: Exhibit A.1 Proponent must submit (1) envelope stamped “original” and ten (10) copies in a separate envelope. I would ask that proponents submit all required documents and copies in part 1 and 2 so you will be deemed a responsive proponent. They must be complete with original seal and original signatures. No scans or copies. Part 2 That’s a total of 11 complete proposal packages. The copies are needed for internal stakeholders.

Next Anticipated Procurement Steps After Proposal Due Date: Tuesday, September 19, 2017 2:00 p.m. (eastern) Step 1: DOP Will Review Proposal(s) for Responsiveness (within two business days): Form 1 - Illegal Immigration Reform and Enforcement Act Forms (IIREA) Form 2 - Disclosure Form and Questionnaire Form 3 - Proponent Financial Disclosure Form 4.1 - Certification of Insurance Ability Form 4.2 - Certification of Bonding Ability Form 5 - Acknowledgement of Addenda Form 6 - Proponent Contact Directory Form 7 - Reference List Form 8 - Proposal Bond (Not Applicable) Submittal Checklist Appendix A-Office of Contract Compliance Forms Appendix C- Additional Required Submittal (Supplemental Question Form) Step 2: DOP Will Submit ONLY Responsive Proposals to Internal City Stakeholders to Review for Responsibility: Step 2: DOP Will Submit ONLY Responsive Proposals to Internal City Stakeholders to Review for Responsibility Office of Contract Compliance to Review Appendix A-Required Submittals Office of Enterprise Risk Management to Review Form 3-Proponents Financial Disclosure Statements Department of Finance to Review for Responsibility All forms must be filled out in its entirety, unless it is stated as being not applicable to this project. Complete with original signatures and original seals as well. If there is no response, you may be deemed non responsive and your package may not be submitted to Internal City Stakeholders.

Reminders Addendum Deadline: Proposal Due Date: Wednesday, September 6, 2017, 12:00 noon. (eastern) **QUESTIONS RECEIVED THEREAFTER MAY NOT BE CONSIDERED** Proposal Due Date: Tuesday, September 19, 2017, 2:00 p.m. (eastern) **ABSOLUTELY NO PROPOSALS WILL BE ACCEPTED AFTER 2:00 P.M.** Primary Point of Contact: Ms. Marie C. Spence, Contracting Officer Email: mspence@atlantaga.gov Direct Phone Number: 404-865-8756 Thank you for coming to the pre-proposal conference for FC- 9606, Workers’ Compensation Third Party Administration Services. Remember to contact me with your questions in writing Please don’t forgt to sign the plan holders list before you leave.