Title I Annual Meeting Purpose and Guidance for Title I Coordinators, Parent Liaisons and Administrators

Purpose of the Title I Annual Meeting: Every Title I school must convene an annual meeting to inform parents of their school’s participation in Title I, Part A programs, and to explain the Title I, Part A requirements and the right of parents to be involved in those programs.

Title I Annual Meeting Requirements: Must be offered at convenient time(s) for parents. Schools are encouraged to offer a morning and evening meeting. (Use your results from the Spring Surveys to determine the best time(s) for parents.) All parents in the school must be invited and encouraged to attend. Parents must be given timely notice of the upcoming meeting. (At least 2 weeks notice is recommended.) The meeting should be held near the beginning of the school year. The meeting cannot be “part” of another meeting. The meeting must have its own starting time and location. The meeting can be before or after another meeting or event, but it must be advertised as a separate meeting. Example: Title I Annual Meeting 5:00 p.m. in the cafeteria. Open House 5:30 p.m. in homeroom classrooms. See the sample flyer you can edit and use.

Information that must be shared at the Title I Annual Meeting: A description and explanation of the school’s curriculum, Information on the forms of academic assessment used to measure student progress, and Information on the proficiency levels students are expected to meet; Explain the district parental involvement policy, school parental involvement policy, and school-parent compact; Explain the right of parents to become involved in the school’s programs and ways to do so; Explain that parents have the right to request opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions about the education of their children. The school must respond to any such suggestions as soon as practicably possible.

GREAT NEWS!!!! The Title I district office will provide a power point presentation that contains all of the required information that can be edited to fit the needs of your school!

What to look for from the district: Power Point Handouts of Spanish Version of the Power Point Sign-in Sheets Evaluation Forms

Meeting Considerations: Someone with knowledge of the school’s program should present the power point. Prepare handouts of the power point in other languages spoken by parents and have a translator at the meeting if needed. If there are many ESOL families, consider offering an additional meeting just for Spanish speaking parents. Prepare school related handouts that contain information parents need to know.

Checklist of Documentation to be Scanned to Title I: Invitations and/or announcements. (Be sure to put a “distribution label” on each to tell the date and number distributed, and the method it was distributed.) The power point, after edits Sign-in sheets Handouts given during the meeting Sample of parent evaluations. Include those interested in joining the Parent District Task Force so we can make contact.

Questions???? Contact me! Eugenia Robinson robiner@bay.k12.fl.us 767-4354