Welcome to Toastmasters District 26 Combined Officer Training Presented by: Bea Garcia Macliz, DTM Lt Gov Education & Training District 26, 2011-2012

Agenda Toastmasters Important Information Distinguished Club Program (DCP) Overview Review of each club officer position Primary Responsibilities Discussion of Best Practices

Toastmasters Club Mission To provide a mutually supportive and positive learning environment in which every member has the opportunity to develop communication and leadership skills which in turn foster self-confidence and personal growth.

Communication & Leadership Track

Toastmasters Leadership Institute (TLI) Training Primarily for Club Officers General Members are welcomed to attend Round One Must be accomplished between June & August Round Two Must be accomplished between December & February

Humorous Speech & Evaluation Contests Held in the fall; between September to October Clubs may send representatives Areas & Division scheduled District Contest held during the Fall Conference (November) District is the highest level for both contests

International Speech & Table Topics Contests Held in the spring; between March to April Club may send representative District Contest held during the Spring Conference (May) International Speech will compete at the International Convention (August) District is the highest level for Table Topics Contest

Contest Rules & Eligibility Rulebook 2012 A contestant must: Be a member and in a club in good standing Complete six speech projects for the CC manual for the International Speech Contest Maintain eligibility throughout the contest period Be original; prepared only by the speaker

International Speech & Table Topics Contests Being scheduled now to March Contests will be posted Schedule / Calendar Foothills Division Contest – 21 April District Conference – 18 & 19 May Toastmasters International Convention – 15-18 August, Orlando, Florida

Distinguished Club Program (DCP) Used to determine the health of the club and its members; will advice on achieving goals Goal 1 - Two CCs Goal 2 - Two More CCs Goal 3 - One ACB, ACS or ACB Goal 4 - One More ACB, ACS or ACG Goal 5 - Once CL, ALB, ALS or DTM

Distinguished Club Program (DCP) Goal 6 – One More CL, ALB, ALS or DTM Goal 7 – Four New Members Goal 8 – Four More New Members Goal 9 – Minimum Four Officers Trained Twice Goal 10 – One Dues Renewal (1 Oct & 1 Apr) & One Officer List Submitted On Time (30 Jun & 31 Dec) **Note** Must meet membership; 20+ or 5 more than baseline

Report Sample

THE LEADERSHIP TEAM Sergeant at Arms Secretary Treasurer Vice President Public Relations Vice President Membership Vice President Education President

Sergeant at Arms Maintain equipment/supplies Arrange room Greet members and guests Introduce guests to specific members Participate in leadership meetings

Secretary Maintain membership roster Submit club officer list to WHQ Manage club files Greet members and guests Participate in leadership meetings

Treasurer Manage budget and bank account Collect and pay member dues File annual IRS report Greet members and guests Participate in leadership meetings

Vice President Public Relations Plan PR programs; prepare PR materials Market the club: website, fliers, newsletter, etc Free resources – FreeToastHost.org Greet members and guests Participate in leadership meetings

Vice President Membership Greet guests Conduct prompt follow up with guests Assist in completing membership applications Explain benefits to new members Participate in leadership meetings

Vice President Education Assign meeting roles Promote communication and leadership track Orientate new members; assign mentor Manage member educational awards Greet members and guests Participate in leadership meetings

President Encourage active participation Keep membership at 20 plus Be enthusiastic about the club and members Greet members and guests Organizes the leadership meetings

How to maintain a successful club Communicate the club vision with the members Set and achieve goals Support district events; participate in TLIs, etc Watch for and encourage potential leaders President & VP Education participate at district meetings; held during each conference President & Secretary hold votes for International held meetings; held at conventions

THE LEADERSHIP TEAM

QUESTIONS / COMMENTS

Where Leaders Are Made