CTPD Lead District Best Practices Teri L. Belt Miami Valley Career Technology Center EMIS Specialist tbelt@mvctc.com 937.854.1285

What is a CTPD Lead District? Career-Technical Planning District (CTPD) – Local education agency configuration (comprehensive district, compact/contract district or joint vocational school district) that meets the minimum requirements of law and subsequent standards to offer state sanctioned career-technical programming. There are 91 such districts in Ohio.*(CTE Dictionary) Lead District – The district responsible for approval of all career tech programs within the planning district. The CTPD Plan and the school district membership of a CTPD must be approved by the State Board of Education. Ohio has over 650 individual secondary school districts and each must belong to one of the 91 CTPD’s under a formal agreement to offer CTE programs that meet state and federal requirements. Programs may be offered at: A central location (at a JVS/CTC) Satellite programs Middle school delivery Compact/Comprehensive districts (43 in Ohio)

CTPD Lead District Responsibilities (EMIS) Assist districts with CTE-26 Application EMIS data elements for each reporting period CTE-23 Follow-Up process ODE CTE EMIS reports CTE Program Reviews WebXam support Provide information to member districts CCP credits earned Transcripted articulated & CTAG college credits earned by shared students Industry Credentials earned by shared students

CTE-26 Application On line application located in the SAFE account Timelines and deadlines Open – November Lead District Approval – March ODE submission – March 15, 2019 CTE-26 Renewal Schedule CTE Program Review

EMIS Elements Ensure your member districts are aware of the “CTE” reporting periods EMIS data elements and the correlation to the CTE-26 CTE Program Codes (memberships) CTSO CTE Single Parent CTE Program Area CTE Program of Concentration

Course Master CTE Elements Hours of Instruction Use CTE-26 to determine EMIS Location IRN Used for Satellite Bldg. IRN EMIS Subject Code EMIS Subject Area for Credit CORE Subject Area Your home districts will love you if you mark for all classes… CTE College Credit Use POS to determine Curriculum Type Delivery Method Most usually FF (Face to Face) Student Population Most usually RG (Regular) Program Codes Academic Intervention Programs, WECEP, Career Assessment, CTE Single Parent, CTSO Codes, CCP Career Technical Student Organization Examples: BPA – Business Professionals of America FFA – formerly Future Farmers of America Skills USA – formerly VICA Single Parent (Performance Indicator) Report this element for any student who is participating in a Career Technical program and is: Married parent - male or female Single parent - male or female Single pregnant/expectant student – male or female Use program code 305010 – CTE Single Parent Subgroup Information on student Program Codes EMIS Manual, GQ Record

CTE-23 Follow Up Process Follow Up (D) Reporting – GV Record Ensure you follow the ODE/Perkins guidelines when reporting and asking student questions. CTSO Participation Ensure district is tracking this information On ODE website – search for “Follow Up” this will provide guidance, strategies and samples ODE, Office of CTE is looking for a “Found” rate at or above 90%. This will only improve state-wide Perkins indicators. Suggest using Social media to find students The best resources are the instructors Have used FFE (Flat File Editor – Excel spreadsheet) to report in EMIS Additional references are: ODE Career-Tech web site EMIS Manual, GV Records

ODE CTE Reports for CTPD These are found in the Data Collector under the Reports tab, Received Files Have been loaded between April – September, 2018 Help understand the latest report card as well as March assessment reporting Use the EMIS>Resources>EMIS Presentations – OAEP Spring Conference CTE Reports/Report Card for additional information EMIS Alliance sessions at your ITC 2018 CTPD Enrollment 2018 CTPD Met Retake 2018 CTPD Tech Achiev 2018 RPTCRD CTE Grad 2018 RPTCRD CTPD Indicators Detail 2018 RPTCRD CTPD Prep for Success 2018D CTE CTPD TECH ASSMNT

CTE Program Reviews Make your CTPD districts aware of the timeline/deadline of this process May need to log into SAFE to help monitor the progress of reviews More information available on ODE’s Career Tech Website Career Tech>CTE Program Review FAQ available ODE Webinars are helpful to share ODE Career Tech home page, bottom right of page Also includes slide shows

WebXam Support for the CTPD MVCTC assists all CTPD districts with on-going professional development training sessions Assistance with all types of User Accounts Set up a hierarchy so we can view results of member districts to help them troubleshoot Assist with student load in October Assist with EMIS reporting

WebXam Best Practices Best Practices EVERY STUDENT TESTS!! Only one person loading students/staff Search for an account prior to creating Use student EMIS ID number Never archive unless student graduated Follow IEP/504 accommodations Teachers can proctor their own tests! Activate Test(s) Ensure students complete test and submit Run reports to view testing data Individual Expanded Aggregate

CCP, CTE College Credits College Course Attempted ALH-1120 Nurse Aide Training College Semester Hours 4 College Credit Type Articulated Associated College Sinclair College Giving this information to your member districts for “G” reporting will help with the Prepared for Success LRC indicator Use CTE-26 to identify CTE College credit opportunities Ohio College Tech Prep Website as a resource Work closely with your post- secondary partners identifying and transcripting articulated, proficient, CTAG college credits

Sample Report – College Credits & Industry Credentials

THANK YOU Teri Belt Miami Valley Career Technology Center 937.854.1285 tbelt@mvctc.com