Secretariat Support for External Examiners Chloe Bowman Secretariat Officer & External Examiners Administrator

Secretariat Support for External Examiners Issuing of appointment agreements Processing of report fee claims Processing of expense claims Processing of change of circumstance notifications Administering External Examiner annual reports

Appointment Agreements/Contracts Appointment Agreements are issued following Committee approval of appointment – you should by now have been sent an Appointment Agreement. If you have not yet signed and returned your Appointment Agreement, please do so ASAP For any change of Circumstance (e.g. address, Institution etc.) please complete a Change of Circumstance form, as some changes may have contractual implications

Fee Claims for Annual Report Your External Examining fee will have been stated in your Appointment Agreement The annual fee is payable upon receipt of your Annual Report. You will need to complete, sign and return a New Starter Form on Appointment to establish a Payroll record Thereafter, you will not need to complete any further fee claim forms, but rather payment will be triggered on receipt of your report.

Expense Claims Journeys by car of 100 miles or more will need prior approval through Secretariat Subsistence allowance rates are stated on the reverse of the Expense Claim Form All claims must be accompanied by receipts

Annual Reporting Process You are required by the terms of your Appointment Agreement to submit an annual report. Annual reporting must be completed online The online report is required within one month of the Board of Examiners Meeting By 31 July 2018 for Undergraduate Provision By 31 December 2018 for Taught Postgraduate Provision

Completing Your Annual Report We will send you an email to let you know that your reporting template is ready for completion. You will also receive an automated notification from APMS. Please refer to pages 3-16 of The External Examiner Annual Report Guidance Notes for Step by Step Guidance on how to complete your Annual Report online Off-site https://remote.lincoln.ac.uk On-site https://apms.lincoln.ac.uk

Do’s and Don’ts in Reporting DO provide clear and comprehensive feedback to prevent report being returned with a request for more detail DON’T name or identify individuals DON’T refer in detail to issues that have not previously been raised with the School direct

What Happens To Your Report Read and confirmed as fit for purpose by the Office of Quality, Standards and Partnerships Personally read and reviewed by the Deputy Vice Chancellor for Student Development Distributed to colleagues within the School Comments reflected in School Annual Monitoring Report Academic Affairs Committee considers issues raised