Tires, Tubes & Services Nancy Wheelock State of Iowa Department of Administrative Services, Central Procurement Bureau

Cooperative Development Coordinator Sourcing Team Massachusetts Utah Katherine Morse Ann Schliep Washington Montana Steve Hatfield Justin Harris Oklahoma Connecticut Theresa Johnson Joe Giliberto Pat DeConti Shannon Berry Cooperative Development Coordinator NASPO ValuePoint

Purpose To establish multiple Master Agreements for Tires, Tubes & Services for: State governments (including departments & agencies) Institutions of higher education Political subdivisions (i.e., colleges, school districts, counties, cities, etc.) The District of Columbia & territories of the United States And other eligible entities subject to approval of the Participating Entity’s procurement director and compliance with local statutory and regulatory provisions (“Purchasing Entities”). To establish multiple Master Agreements for the purchase of Facilities MRO and Industrial Supplies by state governments (including departments, agencies, institutions), institutions of higher education, political subdivisions (i.e., colleges, school districts, counties, cities, etc.), the District of Columbia, territories of the United States, and other eligible entities subject to approval of the Participating Entity’s procurement director and compliance with local statutory and regulatory provisions (“Purchasing Entities”).

RFP Process RFP Process Date RFP Advertised May 21, 2018 Pre-Proposal Conference June 5, 2018 Q&A/Clarification Period Through June 21, 2018 Closing (Proposals Due) July 18, 2018 Evaluation Period July 19 – August 15, 2018 Notice of Award September 13, 2018 Award Protest Period 5 Business Days Contract Term 5 Years with no renewals Contract Start/End April 1, 2019 – March 31, 2024 Sample only – edit as applies

RFP Process continued Proposals Received: Four (4) Evaluation of proposals by sourcing team Three (3) Vendors awarded

Minimum Mandatory Requirements Minimum Mandatory Pass/Fail acknowledgement of: Minimum Experience of Three (3) Years Licensing Requirements Single Point of Contact Shipping to Using Entities No Return Fees Product Guarantee and Adjustment Green Purchasing Requirements Sample slide only – edit if applicable

Evaluation Point Breakdown Minimum technical score of 420 points required to move to Cost Evaluation. TOTAL POINTS AVAILABLE 1,000 Cost Points 300  Technical Scored Points 700 Evaluation Point Breakdown Sample slide only – edit if applicable

Evaluation Criteria Evaluators assigned a score for each criterion between 0 and 10, with 0 = No Content and 10 = Exceeds all Requirements Technical Criteria RFP Section Possible Points Offeror’s Experience, Background, References, Personnel 3.2 50 Ability to Meet the Scope of Work 4, 5.2.1 Availability of Products 5.2.2 75 Service Areas 5.2.3 Offeror’s Resolution of Issues with Approved Distributors 5.2.4 Compliance of Approved Distributors 5.2.5 Customer Service 5.2.6 65 Offeror Relationship with Approved Distributors 5.2.7 Usage Fee and Reporting Plan 5.2.8 Ability to Support the NASPO ValuePoint eMarket Center 5.2.9 60 Ability to Promote the NASPO ValuePoint Agreement 5.2.10 70 Optional Services Specifications 5.3 15 Total Possible Technical Scored Points 700 Sample slide only – edit if applicable

Awarded Vendors Awarded Vendors The Goodyear Tire & Rubber Company Bridgestone America’s Tire Operations, LLC Continental Tire the America’s LLC Sample slide – edit if applicable

Benefits of Agreements Three established companies with a large corporate dealer network presence nationwide. Maintained favorable discounting from national manufacturers offering a broad selection of tires and tubes; states may negotiate deeper discounting for large quantities. Multiple lines of Low Rolling Resistance tires to maintain and increase fuel economy in state’s fleet vehicles. Fixed discount percentage off list price for 5 years.

Benefits of Agreements Continued Master Agreements awarded to qualified manufacturers and their Authorized Dealers within each state will provide customer service, sales, installation, and warranty services. Awarded manufacturers required to provide enhanced training and compliance for their authorized dealers and corporate locations. Service offerings more defined such as tire alignment, tire pressure monitoring systems, and siping. Services not covered by the Contract are more clearly defined to help prevent incorrect use of the Contract.

Product Categories Pursuit Performance Tires Automobile Passenger Tires Light Duty Trucks Radial and Bias Medium Commercial Heavy Duty Trucks Buses Off-the-Road (OTR) and Low Speed Off- Highway Tires Radial and Bias Agricultural Farm Radial and Bias Industrial and Specialty Tires Tubes Product Categories

Service Offerings Tire Installation with purchase in store includes dismount of used tires and tubes Change tire, dismount and mount Flat repair, remove, repair and mount Flat repair, off vehicle Rotate mounted tires (per tire) New valve stem, rubber or metal Wheel balance - computer spin balance (per tire) Wheel balance – computer spin balance and valve stem combination Alignment services

Noted Items of Master Agreements Contractors accept mailed and electronic payments/ P-Cards and cannot charge additional transaction fees under Master Agreement. Payment terms of net 30 days. Authorized Dealers that provide delivery of tires will be identified on the Contractors approved dealer list. Delivery of tires is not included in the cost of tires; delivery cost and terms are established in the Participating Addendum. Detail is provided on services which are not included in the scope of services to prevent misuse of the contract. Retreads are not included in these contracts. Noted Items of Master Agreements

Participating Addendum (PA) Considerations Establish delivery terms and conditions which meet your state’s needs. Consider specifying which or if Service Offerings will be beneficial and included within your state. Ensure payment terms of 30 days are within the requirement of your state. Ensure Insurance Requirements meet your state’s needs. Unilateral removal of local in-state Authorized Dealers without notice. Participating Addendum (PA) Considerations

Email: nancy.wheelock@iowa.gov Questions? Contract Lead: Nancy Wheelock State of Iowa Phone Number (515) 725-2268 Email: nancy.wheelock@iowa.gov . Contract Web Page: http://www.naspovaluepoint.org

Participating Addendum PROCESS

NASPO ValuePoint cooperative Master Agreement PA Process All 50 states and The District of Columbia have Memorandum Of Agreement allowing them to be eligible to use any NASPO ValuePoint cooperative Master Agreement 18

Through the Participating Addendum States/Entities may: Select Contractors Include their own State Administrative Fee Include required (unique) terms and conditions Identify options for States or their political subdivisions Request state-specific reporting or other requirements

Participating Addendum Document Model PA Documents located under each contractor. We encourage everyone to use this form as the starting document. Don’t attach your standard boiler. Only add terms and conditions specific to your state and NOT already included in the Master Agreement. If you use your own form of PA, please ensure all the terminology is correct and current and there are no conflicts with the terms and conditions of the Master Agreement.

Opportunities for Participation Three Options for Participation State signs a Participating Addenda for entire state Every legally eligible entity in the state can participate State signs a Participating Addenda for non state entities Every legally eligible entity that is not a STATE agency can participate State does not sign a Participating Addenda Political subdivisions wishing to participate may contact the NASPO ValuePoint Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to sign their own Participating Addendum. Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums. 21

Participation Opportunity #1 Step by Step: Entire State 5. State sends fully executed copy to both contractor and ValuePoint at PA@naspovaluepoint.org Contractor signs PA and sends back to state for signature. 4. State completes the draft PA for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. 3. State Chief Procurement Officials (or designated representative) will be the signatory on the PA. They will also be the NASPO ValuePoint point of contact throughout the process. 2. States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum. 1. States will contact contractors directly to begin the Participating Addendum process. Participating Addendum templates are available at www.naspovaluepoint.org Executed Participating Addendum will be maintained in a repository.

Participation Opportunity #2 Step by Step: Non State Entities 6. Entity sends fully executed copy to both contractor and NASPO ValuePoint at PA@naspovaluepoint.org 5. Contractor signs Participating Addendum and sends back to entity for signature. 4. Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature. 3. NASPO ValuePoint will email both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum. 2. NASPO ValuePoint will email State Chief Procurement Officer requesting approval for the entity to execute a PA. 1. An email request should be sent to info@naspovaluepoint.org from entity (email may also be sent from contractor). The email needs to provide the following details: main point of contact from entity, full name of entity, phone number, email address and physical address. Participating Addendum templates are available at www.naspovaluepoint.org Executed Participating Addendum will be maintained in a repository.

PA Process Flow Chart

State Executed vs Polysub Executed PA’s If a state has executed a Participating Addendum that allows for Political Subdivision’s to conduct purchases, NASPO ValuePoint discourages individual entities and contractors from executing a separate or additional Participating Addendum. If a Political Subdivision needs to execute a separate contractual document, that contractual document should be maintained at the political subdivision level. Do not forward to NASPO ValuePoint.

Things to Remember Sample PA’s are located on the NASPO ValuePoint Website under each master agreement portfolio. State executed Participating Addendum will be maintained on www.naspovaluepoint.org and in a repository. Participating states will be identified on the map of the USA on each Master Agreement page on www.naspovaluepoint.org The Lead State and NASPO ValuePoint do not get involved with negotiations. Only submit completed and negotiated PA’s with signatures from both parties. Submit completed PA’s in PDF Format. 26

QUESTIONS? *Shannon Berry SBerry@NASPOValuePoint.org (775) 720-3404 Contact the Lead State or our NASPO ValuePoint Cooperative Development Coordinators if there are any questions about the PA Process! *Shannon Berry NASPO ValuePoint Cooperative Development Coordinator SBerry@NASPOValuePoint.org (775) 720-3404 * NASPO ValuePoint Point of Contact for these Master Agreements. 27

Thank You!