OVERVIEW Msunduzi Museum DEPARTMENT OF ARTS AND CULTURE 9/20/2017 OVERVIEW Msunduzi Museum DIRECTOR-GENERAL: ARTS AND CULTURE DATE: 09/10/2018 A total of 68%

PRESENTATION OUTLINE Strategic overview Review of performance Non-financial Financial Audit improvement plan Governance Challenges and interventions

DEPARTMENT OF ARTS AND CULTURE 4/8/2019 STRATEGIC OVERVIEW

THE STORY LINE VISION The Msunduzi Museum Incorporating the Voortrekker Complex and Ncome Museum will deliver an excellent cultural experience MISSION The Msunduzi Museum Incorporating Voortrekker Complex and Ncome Museum will actively preserve, promote and present our cultural heritage to benefit nation building and social upliftment OUTCOME ORIENTED GOALS Research, Information and Collections Exhibitions: promote and increase the understanding and enjoyment of heritage collections and information/ knowledge Enhanced education and public programmes Execute office and finances STRATEGIC OBJECTIVES To develop and preserve the Museum collections that reflects the nation’s diversity Make knowledge and information accessible To provide leaner and teacher enrichment through educational service To provide effective and efficient financial administration and corporate governance To promote social cohesion and nation building Develop marketing materials Market the Museum’s educational programs and activities Improve access to information To conduct outreach programs Celebrate and commemorate days to promote nation building and social cohesion through events

LINKS TO THE DAC PRIORITIES DAC PRIORITY AREA KEY OUTPUTS FOR 2017/18 FINANCIAL YEAR Improving reporting and compliance The entity obtained an unqualified audit opinion for 2017/18 financial year and has been submitting quarterly reports within the reasonable deadlines Nation building and social cohesion / Focus on Africa The entity successfully held an OR Tambo lecture and a Day exhibition on OR Tambo / Africa DAC Schools Programme There were 101 visits were conducted to various schools in and around Nquthu and 94 in and around Pietermaritzburg to promote educational programmes and activities.

DEPARTMENT OF ARTS AND CULTURE 4/8/2019 REVIEW OF PERFORMANCE

THREE YEAR PERFORMANCE OVERVIEW DEPARTMENT OF ARTS AND CULTURE 9/20/2017 THREE YEAR PERFORMANCE OVERVIEW 2015/16 2016/17 2017/18 Achieved 87% 97% 90% Not achieved 13% 3% 10% A total of 68%

REASONS FOR NON-ACHIEVEMENT OF TARGETS CORRECTIVE ACTION Target number of visitors envisaged was 22 521 as per the 2017/18 APP; the actual visitors were 19 068 and that was 3 453 visitors less for the 2017/18 financial year The entity has been advised to review the marketing strategy. Stock take was not done at Ncome Museum to check and verify that library material in asset registers is accounted for because the staff member working in the library was injured To advise the entity to plan for any contingencies so that services are not delayed. Number of exhibitions designed, planned, constructed and installed were 90% achieved, the 10% not achieved was rescheduled for May 2018 *The 10% not achieved will be tracked during the site visits and be monitored when the entity submits its second quarter report. *The 10% target is now achieved. The exhibitions have been completed and are installed.

THREE YEAR INCOME AND EXPENDITURE TRENDS 2015/16 2016/17 2017/18 R’000 Income 13 891 15 106 19 054 Government Grant 13 306 14 113 17 330 Own Income 585 993 1 724 Expenditure 15 660 17 102 16 777 Surplus/(Deficit) (1 770) (1 997) 2 277

THREE YEAR STATEMENT OF FINANCIAL POSITION 2015/16 2016/17 2017/18 R’000 Current Assets 14 197 13 219 16 650 Non-Current Assets 10 359 9 816 9 408 Total Assets 24 556 23 035 26 058 Current Liabilities 13 162 13 633 14 240 Non-Current Liabilities - Total Liabilities Net Asset Value (NAV) 11 394 9 402 11 818

ANALYSIS OF CASH AND CASH EQUIVALENTS 2015/16 2016/17 2017/18 R’000 Cash and Cash Equivalents 11 516 13 078 16 501 Add: Trade and other receivables : Inventory (R50+R99) 87 107 149 Less: Current Liabilities (13 633) (13 162) (14 240) Net Working Capital/Surplus Funds (2 030) 23 2 410

AUDIT IMPROVEMENT PLAN DEPARTMENT OF ARTS AND CULTURE 4/8/2019 AUDIT IMPROVEMENT PLAN

AUDIT OUTCOMES 2015/16 2016/17 2017/18 Audit Outcome Qualified Unqualified

DETAILS OF IRREGULAR EXPENDITURE PRESCRIPT REGULATING ACTIVITY AMOUNT ACTION TAKEN Effective and appropriate steps were not taken to prevent irregular expenditure (Price quotations not obtained) Section 51(1)(b)(ii) of the Public Finance Management Act. Opening balance : R1 868 484 Current year : R13 176 Condoned by Council : (R194 129) Closing balance : R1 687 531 ***Refer to explanation below. **Irregular expenditure of R10 910 was incurred by the Museum by sourcing legal services without obtaining price quotation. To avoid recurrence of the above, a legal firm will be appointed through a Service Level Agreement to render legal services to the Museum. An amount of R2 265 is attributable to the extension of car hire without obtaining three price quotations. The Council member involved has resigned.

DETAILS OF FRUITLESS AND WASTEFUL EXPENDITURE PRESCRIPT REGULATING ACTIVITY AMOUNT ACTION TAKEN N/A

DEPARTMENT OF ARTS AND CULTURE 4/8/2019 GOVERNANCE

COMPOSITION OF COUNCIL NAME OF COUNCIL MEMBER EXPERTISE GENDER RACE Mr Zakhele Gumede Strategic management Male African Mr Mfundo Thango Entrepreneur Ms Salome Mabilane Finance Female Adv Dehal Legal Indian Mr John Nel Heritage White Dr Tebogo Ngoma Monitoring and Evaluation Dr Gugulethu Mazibuko Languages Dr Joy Ndhlovu Human Resource Prof Sekibakiba Lekgoathi History Mr Tshimangadzo Nemaheni

COMPOSITION OF MANAGEMENT NAME DESIGNATION GENDER/RACE CONTRACT/ PERMANENT CONTRACT EXPIRY DATE Dr Ngubane Director Male Permanent n/a Mr Rob Luyt Deputy Director Ms Thenjiwe Khumalo CFO Female Ms Phumelele Ngubane Head Education Ms Elrica Henning Head Business Development Mrs Thuli Mseleku Curator : Ncome Museum

TOTAL STAFF COMPLEMENT COMPOSITION OF STAFF TOTAL STAFF COMPLEMENT GENDER RACE Male Female A C I W 41 18 23 34 2 3

OVERSIGHT ACTIVITIES 2014/15 2015/16 2016/17 2017/18 Number of Council members 8 10 (2 resigned after 31 March 2018) Number of Council meetings 3 4 6 Number of Council committee meetings Attendance rate of Council meetings 78% 65% 69% 66% Number of Audit Committee meetings Number of Management meetings 9 7 10 Number of Staff meetings 12 .

CHALLENGES AND INTERVENTIONS DEPARTMENT OF ARTS AND CULTURE 4/8/2019 CHALLENGES AND INTERVENTIONS

ORGANISATIONAL CHALLENGE DETAILS A finalized operational budget for the Ncome Museum (legacy project) The entity has been advised to develop a business case for the operationalisation of the Ncome Museum so that the entity is able to benefit from its hospitality facilities. The entity has also been advised to forge partnerships with the neighboring heritage sites like Isandlwana heritage site and the Bloed River monument which are able to generate income from their accommodation facilities . The reconciliation bridge The entity has signed an agreement with the neighbouring Bloed River Monument to ensure that the bridge is opened and maintained at all times.

DEPARTMENT OF ARTS AND CULTURE 9/20/2017 THANK YOU A total of 68%