Welcome to Connecting CaM-a lot – PART II

Quest Overview Review and correlation of Part I Date insights Cover some CaMs myths Burning questions

Introductions What is your role, and which College do you pledge your shield to? If we could go around the room ….

EOIS-CaMS Work in progress – Release 5.0 Make sure you are up to date with CaMS information by visiting: LBS "Home Page" on EOPG Performance Management System LBS Communications LBS Updates Parking Lot answers for Performance Management Framework (Jan 2014) EOPG RSS Feed rss feed CSCAU- updates on College – shared tools?

Part I session review New slides will be inserted here covering: 5 questions Burning questions

Tracking tools –Case Activity #61 Weekly Snapshot – Handout #1 Just about the number of Service plans: Efficiency Need to know: how learners are counted: Competency Client Yes/No column In progress Suitability check how many learners are leaving without a milestone implement strategies to reduce the “waste” Active, Exited and Total Learners patterns throughout the year to know if you are on track Future – compare year to year Inactive Cases - Report # 20

Mock report #61 with how to pull out the duplicate service plan

Weekly snap shot (Handout #1) and Report #61

Tracking Tools – DSQ #64 Monthly Summary – (Handout #2) Check for inconsistencies against report #61 so that you can give an accurate picture in your QSAR e.g. number of carryover learners dropped, impacting “Efficiency”

The “Guts” of the CaMS data Data collection, processes and management all equally important Registration Form Milestones process Progress tracking Exit Follow-Up process Follow-up – when and how Referrals (internal/external) tracking and entry Enter all milestones – even not attained Do not cancel!

Milestone Process Q: What process is in place for entering milestones in your program? Faculty understanding? Timeframe? Tools? Manpower?

Milestone tool (Handout # 3)

Referrals Q: What process do you have in place to track and enter your referrals? (Service Co-ordination) Key to your Service Co-ordination numbers Entered as a sub-goal and plan item “referred out” Only 1 “counts” on DSQ but you want every journey captured Post Secondary is now in the drop down as an referred out item Your Squire travels to other kingdoms…

Looking ahead (Data) Consider: Who is responsible for your quality control What is your quality control process What tools do you have in place to ensure all steps are followed (e.g. checklists) How often are learner files verified against CaMS data( e.g. mock audits) What feedback mechanisms are in place to allow you to refine your process

Discussion and Re-cap Anything we didn’t touch on? Session notes / shared tools distribution timeframe Please feel free to contact me Brenda Gaitens gaitenb@algonquincollege.com 613-727-4723 ext 6556