ANNUAL UPDATE FOR 2018 Shanthi Sravanakumar October 3rd 2018 Senchiamma School ANNUAL UPDATE FOR 2018 Shanthi Sravanakumar October 3rd 2018 The basics. The general flow of slides is as follows. First, try to give an overall picture of the organization. Second, describe how Asha, Seattle fits into the organization. Third, give the yearly update.

Mission Support children during the formative years in preparation for mainstream school education Providing daily nutritional lunch for the kids who attend the school Early childhood education Prepares the kids to attend the Government schools First set of slides focus on the overall organization.

History Started: March 2003 Started by: B. Ashok (bash at microsoft dot com) Jayashree Janardhan Ashok (jayjanar2 at hotmail dot com) History.

Organization Structure Run by Bharathi Trust Contact person: Siddamma E Paid positions Teachers – 1 (Mariamma) Cook/maid - 1 No Executive board Organization structure.

Location Location, Location, Location

Activities Bharathi Trust Runs many schools and other social welfare organizations. Also involved in rescuing people from bonded labor and similar situations Senchiamma School Focus on primary education for children Nutrition during the early years

Finances Rs. 6,00,000 is the ask for this year Asha, Seattle is the only funding organization No other non-profits support this project No savings in the bank Expect questions on biggest sources of income, how much they contribute, bank balances,.. Audit report is a good place where you can get some information. But speak to the partner to fill in the blanks.

Asha, Seattle Involvement Second set of slides focus on Asha Seattle’s involvement.

Asha, Seattle Involvement Sl. No. Item 1 How is Asha, Seattle planning to support the overall mission and objectives of the organization? Asha Seattle will provide continued support for children’s education and early childhood health care 2 Since when is the project with Asha, Seattle? 2004 3 Were/are other Asha chapters involved in the project? If yes, in what capacity and for how long? No, other Asha chapters are not involved in this project 4 Key project contacts and how the fit into the overall org. structure. Siddamma E – works with Bharathi Trust Suganthi – Oversees finances for Senchiamma school Murali – Field Engineer A comprehensive check list -- where each item applies to all projects -- is impossible to create. But be sure to cover the included checklist as it is pretty basic. Add more slides for to customize it to a specific project.

Asha, Seattle Involvement Contd. Sl. No. Item 5 If the organization runs out of multiple locations, which locations does Asha, Seattle support? Organization (school) runs out of only one location – Senjiagaram village in Uttukottai, TN 6 List all the activities supported by Asha, Seattle. providing daily nutritional lunch for the kids who attend the school early childhood education Provides learning aids 8 If individuals are supported, how many are supported? What age group? Approximately 36 kids under the age of 6 are supported. 9 Annual budget (amount only) that has been approved by Asha, Seattle. . 10 Percentage of orgs total budget which is supported by Asha, Seattle 100%

Asha, Seattle Budget for the previous 3 years Dec 2017 – Rs. 5,04,000 (payment made) Oct 2016 payment of $13,931 was made towards the previous 3 years budget approval Approved budget for 2016-17 – INR 4,20,000 2015-16 – INR 3,82,000 2014-15 – INR 3,18,000 This budget was used for feeding the kids and the salary of the teacher and the cook/maid. There was also a one-time approval for the following: April 2012 - $3925 for roof construction Oct 2015 - $3,034 Out-door play sets Line items of the budget. Note the comparison between the two years. Also, note that it’s the fiscal year. Fiscal year can vary from project to project. Some examples of fiscal years are Jan – Dec, April – March, June – May,…

Updates for 2018 Now updates for the specific year/period starts. Be clear as to which period you are covering.

General Partner Updates/Updates for Asha Continuous care so automatically students enroll in primary/high school Older students return to help Village people help in running the school by helping with cooking etc 36 students in early childhood center – kids from 6 months to 6 years. 20 girls and 16 boys Milk and date are provided along with the porridge in the morning Overall updates first.

Site Visit Report Site Visit report from May 31, 2017 Shanthi and her daughter Samhita visited the school 26 kids were in school that day (out of 31 kids) Kids recited alphabets, songs etc. Kids were healthier because of the meal program 9:00 am – porridge with milk 10:30 am – small fruit like dates 12:30 – lunch with vegetables, eggs once a week Place holder for site visit report. Add more slides if necessary.

Site Visit Report, Contd. Kids continue to join the nearby government school Mariamma, who is the current teacher, and who has been at the school since its inception, continues to be a steady factor Folks in the village are proud of the school and the students’ accomplishment Class room had new learning materials like charts of alphabets, numbers, animals etc. Kids were able to do simple arithmetic problems as well as recite alphabets and songs The Government Elementary School teacher said that the kids from Senchiamma School are healthy and are reasonably prepared for the elementary grades Place holder for site visit report. Add more slides if necessary.

Site Visit Report, Contd. Bharathi Trust got $3034 in October 2015 to build out-door playsets Due to safety concern (lack of compound wall for the school), playset project hasn’t been done. Building toilet is more of an immediate need and two toilets (Rs. 83,000 / toilet) were constructed in March ‘18 Place holder for site visit report. Add more slides if necessary.

Site Visit Report, Contd. Right now, the school uses water from a tank and a pump provided by the state government Due to power cut, the water tank does not get filled, sometimes for 2-3 days at a stretch Unfortunately, this forces the teacher to close the school There is a bore well next to the school and the proposal is to fix that and add a hand pump using the remaining money Place holder for site visit report. Add more slides if necessary.

Asha, Seattle Budget Proposal May 2018 – April 2019 Recurring Items Item Amount per month Total (Rs) Teacher’s salary (1) 4000/month * 12 48,000 Maid Salary (1) 1500/month * 12 18,000 Food (36 kids) 36 * (45/day) * 312 days 5,05,440 Study & playing material 6000/year 6,000 Excursion & misc. expenses 20,000/year 20,000 Total 5,97,440 Line items of the budget. Note the comparison between the two years. Also, note that it’s the fiscal year. Fiscal year can vary from project to project. Some examples of fiscal years are Jan – Dec, April – March, June – May,…

School Oct ‘18 Some pictures from site visit reports, new papers, etc.

Class room April ‘16 Some pictures from site visit reports, new papers, etc.

Bore well to be fixed Some pictures from site visit reports, new papers, etc.

Resources Links to news paper articles, or other items of interest.

Questions?

FAQs Some FAQs at Asha, Seattle meetings. How many rs are we spending per kid per year? Does the amount being spent on infrastructure items (building schools, repairing roofs, etc. ) look reasonable? Where exactly is the partner located? (especially for remote projects. Be ready to locate the project area on a map) What is the graduation rate of the school? What is the student to teacher ratio in class rooms? What is the girl to boy ratio in the school? What are the line items in the budget? Why is the partner asking for more funding for line item N? (You will be asked this if there are changes in the budget line items) Community opinion of the project. What went well, what didn’t go as expected, what can be done differently. Some FAQs to help in your preparation.