Overview and Procedures READERS AID PROGRAM Overview and Procedures T

Program Eligibility Requirements Eligible Students: who are deaf, deaf-blind, or blind; are residents of New York State; and are matriculated in a college degree-granting program or certificate proprietary school program located in New York State. The institution where the student attends may receive up to $4,000, per eligible student, per academic year, at $2,000 per semester to provide readers, note takers, sign language interpreters and assistive technology services to enable the student to access information vital to their academic studies.

READERS AID PROGRAM Student Application

Student Application Information must be typed or legibly printed Provide last four digits of a student’s social security number or provide reason why explaining absence. Indicate student matriculated or certificate program status. Indicate student affiliated either ACCES-VR or CVH vocational rehabilitation programs. Submit medical documentation of hearing and/or visual disability with this application. An I.E.P. will not be accepted in lieu of medical documentation. Student must sign actual application. Photocopies will not be accepted.

Medical Documentation of Hearing or Vision Disability Audiologist Report-signed by audiologist Vision Report-signed by medical doctor High school individual education plan (IEP) will not be accepted in lieu of medical hearing or vision disability report. One-time verification of disability is required at time of initial application. No further verification or application is required for subsequent semesters when the student remains at the same institution.

Student Accounting Form Readers Aid Program Student Accounting Form VES 865

TOTAL Individual RAP $ Approved Student Accounting Form VES 865 School Name:   STUDENT (last name, first name) (last 4 digits) S.S.N.# Deaf Blind Deaf & Blind Matriculated/certificate Sponsored by: FALL 2018 (Round to Whole $ Figure) SPRING 2019 SUMMER 2019 TOTAL Individual RAP $ Approved $ Spent on Services TOTAL Individual RAP REFUND Due to ACCES ACC ES CVH RAP $ Requested ACCES Approved TOTAL $ Spent       TOTAL $ Requested

Readers Aid Submission and Reconciliation/Refund Deadlines Fall Semester Spring Semester Summer Reconciliation/Refund November 1 March 1 Sept. 1 July 1

Readers Aid Program Student Accounting Form 1. Put college or training name on top of the form 2. Provide student’s last and first names 3. Provide last (4) digits of the student’s Social Security Number 4. Check disability- deaf, blind, or deaf-blind 5. Check ACCES-VR or CBVH status 6. Put RAP amount requested under the appropriate semester 7. Complete total amount requested at the bottom of form (please check your addition)

READERS AID PROGRAM Voucher VES 863

Summary Readers Aid Student Application, Accounting Form and Voucher Is available on-line at: http://www.acces.nysed.gov/common/acces/files/vr/rap-student-application.pdf Complete required forms: partial submission will not be accepted. Student Application (with medical documentation), Student Accounting Form, and Readers Aid Voucher Check all forms for accuracy RAP funding totals on VES 863 and VES 865 must be equal to each other VES 863 must have SFS# and original signatures on all forms

Call or email any questions, concerns you might have. Summary Mail Readers Aid semester request to Readers Aid Program Request are for one semester at a time Request are for a maximum $2,000 per semester Student accounting form may be emailed to Readers Aid for review purposes only before final submission. Email and faxes of applications or vouchers will not be accepted Submission and refund deadlines will be strictly adhered to Retain copies of all submissions Call or email any questions, concerns you might have.

Contact Information Donald McManus, Readers Aid Program Coordinator New York State Education Department – ACCES-VR 580 EBA 89 Washington Avenue Albany, NY 12234 Donald.McManus@nysed.gov (518)473-1626