AGENDA: 12.00 Welcome and Lunch i Gladan (Martin) 13.00 Who am I – group round of introductions 13.15 Introduction - Tor - ICES Guiding Vision 2019 – and purpose of the group sessions 13.30 Group Sessions  (see details below for this session (fika) 15.15 Plenary summary and discussion of group sessions 16.15 Further group work with potential regrouping 17.00 Summary, next steps/APs 17.30  Dinner at Syster o Bror, a 10minute walk

 Group sessions Detailed program for Group sessions (with suggested coordinator): Education and student interaction (Johnny) Continued education (Stefan) Marketing and Member involvement (Tobias W) Competence groups (lead: Competence group leaders) Interactions and catalyzing projects (Martin)   Inputs for groups: Vision and goals document (printed handouts per group available) Notes from Alumni-meeting sept-18(will be distributed per group) Other incoming ideas

Instructions Look into the onepager for your competence group and fill in status as of now If there is no group description, start with this and describe the purpose and ambition with the group. Keep the group description/ambition in mind when discussing the general goal fulfillment – the groups are different and not all groups will reach all goals every year. Based on this – discuss what needs to be done to reach goals or how to extend if this is already the case Try to be specific and make a plan that can be set in motion by ICES

General competence group goals Description Competence groups Industry and academia competence groups within the thematic focus of ICES. Each group shall spread and deepen knowledge and best practice among member organization within the focus area. Competence groups should support researchers and industry by finding relevant focus activities for the specific group, e.g. formulating and catalyzing projects, writing (white) papers, organizing workshops, etc. Performance Indicator Each group shall: Prepare a one pager with purpose and plan for the group Disseminate research results in the area (at least 1/year) Core team meetings (at least 3/year) Arrange workshops and seminars (at least 2/year) Inform about other activities within the area Maintain a list of core team and group members with contact information Have an updated homepage (group overview with contacts) and active forum (>1 message/month) Initiate projects, e.g. research projects , national projects, EU projects, master thesis, shorter courses etc.

Competence group onepager – group name ICES logo! Group description: <remove this text and describe the group purpose and ambition> Core team: xx (driver), yy ,zz Member list (or location) with name, e-mail and company Status Comment Group plan exist/updated Dissemination/Conference Date Core team meeting Latest dates Workshop/seminar Latest topic/Date Member list updated No of members Active homepage&Forum Continued education Course name Project ongoing/initiated Name of project(s) Updated by/date NN/20XX-XX-XX 2019-04-04

Instructions for traffic light - indication Group plan exists Plan updated during, the last 13 months the last 18 months Not update for 18 months Dissemination/Conference Dissemmination/conference held during, Not for 18 months Core team meeting Core team meeting held during, the last 6 months the last 12months Not for 12 months Workshop/seminar Workshop/seminar held during, Member list updated Member list updated during, the last 13 months the last 18 months Not update for 18 months Active homepage&Forum Homepage/forum active, Yes Sporadically Not active Continued education Training held for industry, Project ongoing/initiated Project ongoing,

Group plan to fulfil goals Review of goal fulfillment Now? (was the goal reached 2018,will the goal be reached 2019?) 2020 on track? (will the goal be reached in 2020, without further actions) 2020 off track? (Is there need for further actions to reach the goal in 2020? What needs to be improved? List (list the areas for improvements) Plan for improvements/actions New and existing ideas Plan: Who, what, where, when, how Competence groups Industry and academia competence groups within the thematic focus of ICES. Each group shall spread and deepen knowledge and best practice among member organization within the focus area.   Competence groups should support researchers and industry by finding relevant focus activities for the specific group, e.g. formulating and catalyzing projects, writing (white) papers, organizing workshops, etc. Each group shall: Prepare a one pager with purpose and plan for the group Disseminate research results in the area (at least 1/year) Core team meetings (at least 3/year) Arrange workshops and seminars (at least 2/year) Inform about other activities within the area Maintain a list of core team and group members with contact information Have an updated homepage (group overview with contacts) and active forum (>1 message/month) Initiate projects, e.g. research projects , national projects, EU projects, master thesis, shorter courses etc.

Competence groups – new groups and approach motivating industry participation (Input from ICES Alumni meeting) Areas Sustainable development – e.g. focusing on ecological/environmental aspects Användarperspektivet – HMI! => Competence group! (ICES in the early days had activities here – Jan Gulliksen wants to help us to get this restarted) ICES-industry collaboration: ”Competence Stair” - Create incentive for industry participation in competence groups, courses, and other ICES activities – compare with the model/contract developed by the Wireless research centre Next step: Organize initial meetings with related researchers. Jan G. helps out with contacts to HMI researchers. Didem G. might be of assistance for sustainability. Investigate “contract model” from Wireless for an industry competence stair

Improved dissemination (input from ICES Alumni meeting) Place all events in the calendar well in advance before the agenda is set. Example yearly agenda with events every month etc Professors come to companies and present a result, invite all ICES members. Lunchseminar or afternoon. Companies can also come to KTH (compare also with Aalto ideas) Mailing lists Have two mailing lists for all working groups and competence groups – one for internal communication/core team and one for whole team/announcements All participants on the list shall be able to use the list The mailing list should be archived for example that it is used in a forum, e.g. we should have forums with email notification Be able to tick a number of boxes which mailing list to follow from a big list Make an email posting of the ICES code of conduct Newsletter: Improve look and feel to better communicate what is in it for the reader: Headline – 3-4 sentences – a link + in email add a value/personal comment/present a research project/competence group etc Have and maintain a small webpage/wiki – maybe two pages internally and announcement for each working group/competence group? Have a marketing responsible person

Other (dissemination) (input from ICES Alumni meeting) Coffee with an expert, lab/project tour, have seminars at different locations KTH/different companies are good event Help researchprojects to dissiminate their results Recommendation to news letter list. Example: Tor sends predefined mail to persons with .cc to some instance and If the do not say no we add them. Presentera kompetensgrupperna bättre. Behöver dela information på olika forum, typiskt event på Facebook/linkedin. Bra foto är bra! Behöver vara bäst i klassen på att digitalisera oss själva och informationshantering kring det Fundera på att skapa exjobb för ICES kring ICES verksamhet. Campus membership?! Experiment in Finland Alumni Reach students better so that students know both academia and companies better. Involve in education. (How can students go at KTH for 5 years with small knowledge about the research conducted and knowing the professors? 

General input slides starts here

Performance indicators Area Description Performance indicators Education and Student interaction Successful and attractive programs running. Frequent interactions: industry/education/ students Students shall be knowledgeable about KTH research Support initiatives for improving and renewing education (pedagogy - e.g. flipped classroom, industry interactions, T-shaping) Popular programs at KTH in terms of no. of applicants and in comparison to other programs. (increasing) ICES shall keep an updated list for each programme of interest showing number of applicants, number of accepted and throughput. Perform a yearly student survey including interactions with industry and research Student representatives on the board from relevant KTH programs. No. of initiatives to renew KTH courses or programs Continued Education Graduate school with one to two day courses adapted to suit industrial participation. Investigate other relevant models for continued education. Total number of courses (>6) and total instances given (>6) with total number of participants (>100). Percentage expressing high or very high opinion of course (>70%). Marketing and Member involvement Recruit new members. Increase and broaden involvement from existing members. Distribute information of center activities. Utilize effective social media for marketing. Maintain and develop an attractive homepage reflecting ICES as a collaboration centre with international visibility   No. of industrial members (>25) Broad involvement of member companies (>10 persons from >10 companies, large companies have several contact persons) Suitable channels established at large members for channeling ICES information. Distribute newsletter (6-12 per year) to recipients (>3000) Create news articles (4/year) and invite media to center events Measure number of participants in center activities (800) Attractiveness of web page (measure no. of accesses) Competence groups Industry and academia competence groups within the thematic focus of ICES. Each group shall spread and deepen knowledge and best practice among member organization within the focus area. Competence groups should support researchers and industry by finding relevant focus activities for the specific group, e.g. formulating and catalyzing projects, writing (white) papers, organizing workshops, etc. Each group shall: Prepare a one pager with purpose and plan for the group Disseminate research results in the area (at least 1/year) Core team meetings (at least 3/year) Arrange workshops and seminars (at least 2/year) Inform about other activities within the area Maintain a list of core team and group members with contact information Have an updated homepage (group overview with contacts) and active forum (>1 message/month) Initiate projects, e.g. research projects , national projects, EU projects, master thesis, shorter courses etc. Learning Network Start new competence groups Follow up of competence groups Support creation of new research consortia Plan and organize the ICES conferences and workshops (beyond competence group organized workshops) Efforts to involve and strengthen the relation towards alumni (KTH and other) Create a learning network scorecard (review 2/year) Improve competence group process and tools Support joint activities with other organizations Total number of events arranged (25/year) Enable international research conferences to take place in Stockholm (1/year) No. of activities directed towards alumni Interactions and catalyzing projects Maintain contacts and represent ICES in interactions with relevant national and int. networks (Incose, ARTEMIS-IA, Swedsoft). Maintain a dialogue with selected funding bodies (e.g. ECSEL and Vinnova). Support ICES members with contact information, call and brokerage event info, and contacts with other related centers. Set up targeted efforts for specific funding/project opportunities Identify new networking opportunities. Number of new (EU/ECSEL/ITEA/… other/National) projects initiated with KTH and/or ICES members present. Number of joint events organized with other networks and funding agencies (conferences, workshops etc.) (4/year) Number of other joint activities Keep updated list of related centers, initiatives and cooperation (2/year) Initiated projects specifically addressing enhancement of regional innovation eco-system (at least 2) Management Well working internal processes A learning network, striving to continuously improve practices and initiatives towards achieving the vision of ICES Arrange introduction meeting for new working group members (2/year) Review of policy and process documents (1/year) Updated practices and policies, annual report with experiences (1/year)

Synthesis – improvement areas from the ICES alumni workshop – Sept Synthesis – improvement areas from the ICES alumni workshop – Sept. 27th, 2018, KTH

Interaction forms ”ICES circus” - Festive student project presentations (Alto initiative) Capitalize on student projects – as a way to stimulate interactions Alto inspiration: ”half-day annual festival” with Short plenary session Results from student projects are shown with demos KTH/ICES has several capstone projects (including in embedded systems and Mechatronics) where this would be feasible – requiring coordination with the respective programs/courses ”Festive/festival” touch including juggler, pop-corn, …. Next step/Suggestion: Check with Johnny (Embedded systems) first to try this out 2019 Call a researcher with inspiration from an Aalto initiative Idea: Industry can book time slots for discussions with KTH experts Researchers have reserved time slots for Skype sessions with a web site for reserving time Open to anyone! 4h during the week – reserved per researcher Aalto tried first time this year - now twice 2018, Nov.) 15 researchers, 55h, 55 participants (Aalto Perceived as positive by the reseachers Next step/Suggestion: ICES trial, starting with the member companies!

ICES support for open demonstrators Open demonstrators provide a useful ground for multidisciplinary, as well as industry/academia collaboration It is difficult to pursue long-term open demonstrators, collaboration and long-term strategies + funding is necessary – perhaps this is an area where ICES should engage? Example: Live-in lab house – just started (Studentboende) Jonas-Anund Vogel, Per Lundqvist, Einar Mattson, Malvinas Monitorering från källaren! Next step/Suggestion: Set up task force to investigate ICES role?

Measurements - feedback Important to measure access to web (google analytics) in order to understand what ”resources” are used, and which ones are not – Measuring use of e.g. recorded talks Following up with ICES partners – annual meetings Useful for documenting and understanding Web usage should also be followed up in annual member contacts Many ideas for more things that could be provided on the web including (but this even further emphasizes the role of measurements): Results from workshops – summaries to the web Recording a larger set of talks Next step/Suggestion: Set up measurement for web accesses for the various pages, and start to follow up (suggestion to use Google analytics) Note: On the PlatForum we already have Google analytics

Other Startup-money for creating research proposals