ScholarlyCommons@Penn http://repository.upenn.edu/ Content Recruitment and Development: A Proactive Approach in Building an Institutional Repository Marjorie Hassen Assistant Director, Research and Instructional Services University of Pennsylvania Library
ScholarlyCommons@Penn
Distribution of Costs & Revenues at Penn [Responsibility-Center Budgeting] Library and Other Central Services Provost Library Budget Negotiation and Approval IT Allocated Cost Pool 12 Schools Development Algorithm Determines Cost per School Other Centers
ScholarlyCommons@Penn Data Content 1,250 items in repository Also 5,500 Penn doctoral dissertations Use (average per week) 9,800 cover-page hits 1,500 full-text downloads 3,400 searches
Planning the Pilot December 2002: Proposal from Engineering Librarian 2003: “Repoman” study and system analysis Early 2004: Identify School of Engineering and Applied Science as partner
Proactive Service Model Identify possible deposits through departmental websites Set up SDI alerts Made participation simpler for faculty Relied on the backing of the dean and department chairs
Activist Approach to Submissions Worked with publisher if SHERPA policy was unclear Raised awareness of issues of scholarly communication Made faculty aware that some publishers prohibit deposit Maintained a separate website, “Winning Independence”
Staffing the Expanded Project Project Leader Operations Manager Policy and planning working group Subject liaisons
Making It Easy to Deposit Deposit model of University of Glasgow Self-deposit through the repository interface Mediated deposit by email Extended activist approach Searched CVs Set up SDI alerts Approach faculty for individual titles
Some Incentives Used (and Others Avoided) Usage reports Alternative venue for publication Help change culture of scholarly communication Increased access and visibility Mandatory deposit Posting of coauthored publications
Taking Advantage of Opportunities Dean’s presentation to librarians leads to creation of undergraduate research journal, CUREJ Success of undergraduate research journal leads to Wharton undergraduate research journal
What Lies Ahead Research bibliographies Simultaneous deposit across repositories “How are we doing?” Enhancing personal pages
Words of Advice Understand your campus environment Be proactive in securing participation and content Start small Be willing to increase support as the repository grows Let the repository grow naturally