Third Level Club Development Workshop Ulster Council GAA Club Development Third Level Club Development Workshop 3rd October 2006

Were are we at? Top of the Ladder Ulster Coaching and Games Development Top of the Ladder

Were are we at? Half way up the Ladder Ulster Club Development and Governance Half way up the Ladder

The STUDENT! Work Family DEGREE SOCIAL LIFE Playing Training Club U 21 Third Level COUNTY Girlfriend/ Boyfriend Study The STUDENT! Family Work Fundraising Meetings Plans Admin & Finance Sponsor ship Coaching Teams Club

Supporting the Volunteer the Last Woman/Man Standing Ulster Council Club Development Programme

WHAT/WHY? Strategic Framework 2004 FOUR KEY AREAS

1) CLUB PLANNING DO YOU HAVE A PLAN!!

FIVE KEY CLUB DEVELOPMENT POINTS FOR 2006/2007 1) CLUB PLANNING POST-AGM!- NEW OFFICERS-THINK IN! HALF DAY Get a venue- BOT, Hatfield etc. FIVE KEY CLUB DEVELOPMENT POINTS FOR 2006/2007

1) CLUB PLANNING FIVE POINT PLAN!! WORKSHOP 1

1) CLUB PLANNING FEEDBACK!

2) WORKING WITH THE MEDIA

2) WORKING WITH THE MEDIA Key Media E-Mails sportsdesk@irishnews.com- Irish News jerome.quinn@bbc.co.uk- BBC jcampbellbt@hotmail.com – Belfast Telegraph karl.okane@thestar.ie-The Star a.logan@utvplc.com– UTV dkelly@ulster.gaa.ie – Ulster Council Website

2) WORKING WITH THE MEDIA Match Preview: 2/3 DAYS BEFORE THE MATCH Follow up with Phone Call- Did you get my e-mail? Match Arrangements for Media- Camera Access etc Sigerson/Trench/McKenna Campaign Press Launch Ensure the Club web-site is updated

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3) CLUB COMMITTEE MEETINGS ONE PER MONTH- NO LONGER THAN ONE HOUR 3) CLUB COMMITTEE MEETINGS ONE PER MONTH- NO LONGER THAN ONE HOUR!!! Ensure that all officers use e-mail, send out the Agenda and Stick to it. Circulate minutes via e-mail (no more than one A4) sheet with Action Points Fixed time i.e. First Tuesday of every month- Room 114B

4. Events Matches Social Nights Meetings Past Members nights Press Launch-Sigerson Christmas Dinner Dinner Dance .

Stages of Event Organisation Pre-Event – Planning Phase Day of Event Post Event – Monitor & Evaluate

Pre Event Phase Numbers expected Communication Organising Committee? – Sub Committees Event Budget Event Schedule/Time Line Sponsorship Marketing & Public Relations-University Authorities

Pre Event Phase VIP Programme – Key College Staff-Press-Special Guest Book Facilities –Visit site to assess all needs –car parking etc Order Food for the event Staff/Volunteers Roles and Responsibilities – Identify team leaders Health & Safety – Evacuation/ - Emergency Procedures – First Aid Train committee on their duties on the day of the event Advise committee and members of the required dress code

Day of the Event Arrive Early Ensure effective communications are in place Ensure team are appropriately dressed Ensure all IT Resources are set up and in working order. Ensure appropriate branding is in place –Club and College Meet team well in advance of event start time to ensure that: Everyone knows their role on the day All required equipment is available Displays are set up in advance of audience arriving Staff responsible for children should meet and introduce themselves as soon as the group arrive

Post Event Ensure all equipment is returned and the event site is cleared. Ensure all invoices are paid Monitor and evaluate the success of the event: through coverage in newspapers & on television In meeting the Key Performance Indicators of the project Write thank you letters/emails to Staff and VIP Guests Learn from mistakes for the organisation of future events.

Club Mark- Working title! “The Ulster Council Club Mark scheme is a best practice guide that sets standards of coaching, administration, and child protection for clubs working with young people. As a benchmark for quality, it will improve the playing experience for all.” THIRD LEVEL CLUB MARK Coaching and Games + Governance, Operations and Structures

Other Information Challenge Matches National Fixtures sdonnelly@ulster.gaa.ie National Fixtures cweldon@admin.gaa.ie Third Level (Ulster) ccollins@ulster.gaa.ie- SMUCB/QUB/SUCB prouse@ulster.gaa.ie-UU gmallon@ulster.gaa.ie-Further Education Other Information

The Development Officers will do it all!!! WORKING WITH THE STAFF The Development Officers will do it all!!! THEY WON’T!!

Third Level Club Development Discussion and Questions Ulster Council Club Development Programme Ryan Feeney Club Development Coordinator rfeeney@ulster.gaa.ie 07920528790 www.ulster.gaa.ie