Interim Assessment Reporting System Managing Student Groups Smarter Balanced Interim Assessment Quick Guide 100418 Interim Assessment Reporting System Managing Student Groups

Interim Assessment Reporting System Guide There is a complete Smarter Balanced Reporting System User Guide available for further assistance or information on the new enhanced Interim Assessment Reporting System. Nonetheless, if you follow the step by step process outlined in the following slides you should have no problems creating your teachers their groups to view the SB Interim Assessment data.

Interim Assessment Reporting System Managing Student Groups Coordinators will use their Digital Library logon credentials to manage student groups. A B Log on procedures for the IA Reporting System Requires same logon credentials used for the Digital Library C

Interim Assessment Reporting System Managing Student Groups cont. Accessing the group management interface 1

Interim Assessment Reporting System Managing Student Groups cont. Accessing the excel template for upload 2

Interim Assessment Reporting System Managing Student Groups cont. 3 Accessing the excel template for upload

Interim Assessment Reporting System Managing Student Groups cont. Required information for the upload file. Open template and DO NOT change any of the column headings 4

Interim Assessment Reporting System Managing Student Groups cont. Best practice for creating spreadsheet for student groups: Download as an excel spreadsheet, the “SBA Labels & Student Roster” from the reports tab in MiSiS. This roster should be downloaded by teacher and period, and it will have a column with the SSID numbers for all of the students in that roster. Also do not reuse the same spreadsheet when creating a group. The information in each column pertains to: Column A = The name of the group that you are creating (for example the name of the teacher) Column B = The CDS code for the school Column C = The school year Column D = The subject of the IABs that this group will be taking. To be on the safe side, put “All” Column E = The SSID for each student that will be part of this group Column F = The email address for each person that will have access to view the scores for this group You only need to type the email address once for each person that will have access to view the scores for this group Columns: B - school_natural_id E - student_ssid Must be formatted as a “Number” Column with NO Decimal places

Interim Assessment Reporting System Managing Student Groups cont. Save the file Save the File as CSV (Comma delimited) or If using a Mac, save as MS-DOS Comma Separated (.CSV) ONCE SAVED, DO NOT OPEN THE FILE AGAIN Saving the file Click yes to this message the first time only.

Interim Assessment Reporting System Managing Student Groups cont. Uploading the file To upload the file: Click on the link “browse for files” At the dialogue box that opens, locate the file to upload and double click on the file name. If the file was correctly created and saved, you will see the “Accepted” sign.

Interim Assessment Reporting System Managing Student Groups cont. Final proof that the group is in the system will be that the group name will appear at the landing page of the IA Reporting System

Action Items Become familiar with the steps and procedures for accessing and navigating the IA Reporting System Ensure that all teachers have a Digital Library account with the necessary access privileges as per slides 57 – 64 of the Interim Assessment Coordinator Training PPT Prepare and facilitate the professional development session for your teachers around accessing of the IAB score reports Create student groups for teachers to view Interim Assessment scores for the students in their group