Erasmus+ Predeparture meeting Fall 2018 International Office, Erasmus+ Coordinator Trine Østergaard Nielsen, trn@adm.aau.dk

Agenda The proces Erasmus+ Learning Agreement for Traineeships Erasmus+ Online Linguistic Support Erasmus + Grant Insurance Special Needs Support Upon your return Questions

traineeship abroad Go abroad  Grant Search Find out if going on a traineeship is an integrated part of your study programme Register for a traineeship in the online application system http://exchangeapplications.aau.dk Grant You have automatically applied for a grant when registering Search for a traineeship Upload your CV and motivation letter if you would like IO to comment on it Erasmus+ Learning Agreement for Traineeships Upload the signed Learning Agreement in the online application system Erasmus+ language assessment 1 Go abroad  Grant Agreement Erasmus+ language assessment 2 Return – upload the final documents Answer the online Erasmus+ survey send to you as a link on your AAU email

Please remember http://exchangeapplications.aau.dk To Upload the following document in International Office’s online system: Signed Erasmus+ Learning Agreement for Traineeships http://exchangeapplications.aau.dk

Erasmus + Online Linguistic Support The Online Linguistic Support (OLS) has been designed to assist Erasmus+ participants in improving their knowledge of the language in which they will work or study The OLS offers online language assessments (mandatory) and language courses to participants in Erasmus+ mobility activities of at least three months (studies/traineeships) In one of the following languages as the main language of instruction or work: German, English, Spanish, French, Italian and Dutch etc. The results of your language assessment do not prevent you from taking part in the Erasmus+ mobility. For Higher Education students, the results are not communicated to the receiving institution/organisation.

Erasmus+ OLS Two mandatory assessments: one prior to your departure one upon your return You will receive a link to the assessment to your AAU student email about 1 month prior to departure The assessment takes approx. 30 to 40 minutes, and consists of questions regarding e.g. grammar, vocabulary and comprehension with a total of 70 questions. You will have 30 days to fulfill the assessment The result is automatically sent to the Erasmus+ coordinator

Erasmus+ OLS Results are ranged from level A1 (lowest score) to C2 (highest score) If your result is B1 (or lower) you have the opportunity to follow an online language course during your stay abroad in order to improve your language competence, if you wish to. For further information: http://erasmusplusols.eu/app/uploads/2015/10/PARTICIPANT_FAQ_EN.pdf

Requirements for the Erasmus+ grant When you registered for a Traineeship you automatically applied for an Erasmus+ grant as well – provided that you applied before the deadline for the fall semester: 1 March 2018 You are also required to upload the reqiured documents as soon as possible – no later than 1 June 2018 Finally you must fulfill the first Erasmus+ OLS language assessment Medium range EURO per month Lower range E+ Traineeships 435 385

Disbursement of the Erasmus+ grant I will send you the Erasmus+ Grant Agreement (to your AAU student email). Please read it carefully!!! You must also read the guidelines for the Grant Agreement which I send to you. When everything is okay, please sign the document and upload in the system and also notify me by email (trn@adm.aau.dk). Scanned copies are accepted. The grant will be disbursed to your Danish bank account (NEM account) (if you do not have a NEM account please read the instructions in the guidelines).

Insurances Remember to bring along your European Health Card – Health insurance is mandatory (the EU card is the minimum requirement for EU citizens) Find out if you are covered properly by your current insurances (please ask your insurance company) It is mandatory to be covered by an accident and liability insurance 24-7! Work liability - Mandatory for Erasmus+ Traineeships

Special Needs support In the programme guide for Erasmus+ the persons eligible for SNS is defined like this: ”….a person with special needs is a potential participant whose individual physical, mental or health-related situation is such that his/her participation in the project/mobility action would not be possible without extra financial support”. To eligible for this ekstra grant certain documentation is needed (a doctors note).

Grant for parents Students going abroad with their child/children can apply for extra funding (200 Euros per month). Contact trn@adm.aau.dk and we will apply together.

Upon your return Upload the following documents in International Office’s online system: Learning Agreement ‘After the Mobility’ part http://exchangeapplications.aau.dk Answer the mandatory evaluation survey from Erasmus+: ‘Participant Report’ (link will be sent to your AAU email). Fullfill the second language assessment also mandatory

Send me postcard International Office Att. Trine Ø. Nielsen – room 1-17 Fibigerstræde 10 9220 Aalborg East Denmark

Trine Østergaard Nielsen, trn@adm.aau.dk International Office Erasmus+ Coordinator Trine Østergaard Nielsen, trn@adm.aau.dk Phone: 99 40 96 56