Natalya Ruzanova, PetrSUs Vice-Rector on Informatization, Director of RCNIT, RF Government Prize Laureate

Information-Analytical Integrated System of University Management Realized using DBMS

PetrSUs INFORMATION ENVIRONMENT Software-technical environment Business information environment Oriented towards university teaching staff, students, and entrants Oriented towards specialists and managerial staff Research and educational environment The network unites 12 buildings and 6 student hostels (network, hardware and software support)

Organization of managerial accounting and analysis Information space extension Integration of PetrSUs information environment into unified information environment of Russian education Business processes Managerial solutions Automation and rationalization of accounting and analytical functions Changes Realized using DBMS INFORMATION ENVIRONMENT DEVELOPMENT STRATEGY

Information-analytical integrated system of university management Realized using DBMS

COMPLEX OF IAIS SUBSYSTEMS BASIC COMPONENT Organizational structure subsystem EDUCATIONAL PROCESS MANAGEMENT Admission campaign subsystem Educational process planning subsystem Studies timetable subsystem Deans office subsystem Postgraduate studies subsystem Student hostels subsystem 2 nd department subsystem Graduate subsystem Studies department subsystem PERSONNEL MANAGEMENT List of members of staff subsystem Staff management subsystem PAPER WORK MANAGEMENT Documents circulation subsystem SCIENTIFIC RESEARCH ACTIVITIES Accounting of research work subsystem

COMPLEX OF IAIS SUBSYSTEMS FINANCIAL MANAGEMENT Financial planning subsystem Accounting of education agreements subsystem Accounting of agreements on dwelling renting subsystem MATERIAL FLOWS MANAGEMENT Purchase management subsystem Warehouse accounting subsystem Materially responsible persons workstation BUSINESS ACCOUNTING General ledger subsystem Cash operations accounting subsystem Accounting of settlement accounts operations subsystem Accounting of settlements with debtors/creditors subsystem Sales management subsystem Fixed assets/Stock of materials subsystem Accounting maintenance of project subsystem Accounting maintenance of education agreements subsystems Accounting maintenance of agreements on dwelling renting subsystem Tax accounting subsystem Realized using DBMS

CENTRALIZED DBMS – DISTRIBUTED PROCESSING Карелия PetrSUs Branches: 1 – Belomorsk Branch, town of Belomorsk 2 – Kostomuksha Branch, town of Kostomuksha 3 – Ladoga Lakeside Branch, town of Sortavala PetrSUs Branches: 1 – Belomorsk Branch, town of Belomorsk 2 – Kostomuksha Branch, town of Kostomuksha 3 – Ladoga Lakeside Branch, town of Sortavala Ladoga Lakeside Branch Kostomuksha Branch Belomorsk Branch North Research Institute of Fish Industry North European Open University Karelian Research Institute of Timber Industry Publishing Unit Sanatorium-preventorium Dining-halls Kola Branch Karelian Regional Institute of Management, Economics and Law Regional Resource Centre of RK PetrSU Educational activities Research activities Financial-economic activities Production activities Since Online

University Information Environment Realized using DBMS

IAIS DEVELOPMENT STRATEGY Development of services for all educational process actors Providing access to personal data Development of electronic interaction of all educational process actors Providing openness of university activities, transparency of management procedures realization

INFORMATION ENVIRONMENT for entrant Realized using DBMS Provides information about educational standards, progress of admission campaign: check-up lists of entrants; reports on documents submitted; lists of those accepted for enrolment competition; lists of those enrolled as students. Competition List of those enrolled

INFORMATION ENVIRONMENT for student Realized using DBMS Access to curricula and work plans, studies and examinations timetables, vacancies, etc. Studies timetable Examinations timetable

INFORMATION ENVIRONMENT for student Realized using DBMS FURTHER PLANNED: providing regulated access to personal data: students record-book, results of inter-examination periods control, testing results, etc. providing access to individual curricula and work plans, electronic services on creating and receiving: personal reports/information, extracts from orders, scholarship calculations, deductions for living in hostels, etc.

INFORMATION ENVIRONMENT for dean Realized using DBMS Allows receiving analytical reporting on facultys financial and economic activities: report on cash assets flows, expenses interpretation, monitoring of executing requisitions for purchasing inventory holdings, list of tuition-fee debtors. Faculty economics

INFORMATION ENVIRONMENT for postgraduate Realized using DBMS Contains information about admission rules for postgraduate studies, examinations timetable, documents needed to be admitted, dissertation councils available at the university, and specialties offered. Provides access to electronic version of individual plan and to information about exams passed. Provides maintenance of personal publications, accounting of the work done (participation in conferences and the like).

INFORMATION ENVIRONMENT for postgraduate Realized using DBMS FURTHER PLANNED extension of the user circle by including registrars and interns extending capabilities of electronic information interaction of postgraduates with all those involved in the process of brainpower training

INFORMATION ENVIRONMENT for academic adviser Realized using DBMS Provides structured information on postgraduates research and educational activity. Makes it possible to visa this information as well as to track timeliness of postgraduates accomplishing the tasks scheduled.

INFORMATION ENVIRONMENT for academic adviser Realized using DBMS FURTHER PLANNED providing electronic interaction between academic adviser, his/her postgraduates, as well as all those involved in the highly-skilled brainpower training process, extension for the faculties and departments staff system, providing an opportunity to track the results of postgraduates work and visa their activities.

INFORMATION ENVIRONMENT for member of staff Realized using DBMS Provides general information about the university: main university documents (University Statutes, Licenses, forms of documents, etc.), university reports on various lines of activities. Provides an opportunity to search information about university teaching and other staff. Who is who

INFORMATION ENVIRONMENT for member of staff Realized using DBMS FURTHER PLANNED providing access to information from personal card, personal extracts from orders, plans and results of certification, study tours, salaries, etc. providing access for teaching staff to their own and their departments curricula, to information about students studying these subjects, and personal publications, participation in the university documents circulation, providing electronic interaction with the personnel department.

INFORMATION ENVIRONMENT for managerial officer Realized using DBMS Provides information support to specialists from university subdivisions involved in the university management process. Auctions

INFORMATION ENVIRONMENT for managerial officer Realized using DBMS FURTHER PLANNED ensuring work of materially responsible persons, providing services for maintaining unified register of agreements, ensuring processes of accounting and monitoring of the work implemented at the university.

INFORMATION ENVIRONMENT for project leader Realized using DBMS Provides economic maintenance of projects: research work, grants, missions given by Federal Agency on Education, etc. Accounting of Research Work

INFORMATION ENVIRONMENT for project leader Realized using DBMS FURTHER PLANNED providing project leader at each stage with services on project resources management.

INFORMATION ENVIRONMENT for Rector Realized using DBMS Allows receiving information on organizational, educational, scientific, personnel, financial-and-economic activities for both structural subdivisions and the university as a whole. Rectors workstation

INFORMATION ENVIRONMENT for Rector Realized using DBMS FURTHER PLANNED monitoring of the quality of university faculties and subdivisions activities, evaluation of the university activity quality using the system of state and development indices, the values of which are based on the information system data and expert evaluation.

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