Support Staff Promotion – what you need to know MVM HR Pauline McLeod Senior HR Advisor CMVM

Periodic Review/Promotion Panel Periodic review/promotion panel is one of the same thing It occurs twice a year Cases are submitted to local deanery/unit

Steps in the promotion process Timetable announced Sept 17 Submissions to Head of Deanery/School Oct 17 HoD/S reviews and submits to College HR Oct 17 College HR check each submission Nov 17 1st College promotion panel meets Promotion effective from 1st Feb 2018 Nov 17

Steps in the promotion process Submissions to Head of Deanery/School March 2018 HoD/S reviews and submits to College HR April 2018 College HR check each submission April 2018 2nd College Promotion panel meets June 2018 Successful promotions take effect 01 August 18

What is needed for Periodic Review? Agreed job description which MUST be signed Organisation chart Complete correctly Periodic Grading Review Request (Support Jobs) https://www.ed.ac.uk/files/atoms/files/grading_review_request_support_jobs_2017-18.pdf

Should you go for it? If since starting your role it has: Increased your responsibilities You are more involved The role has you stretched Potential expert in the role

College Promotions Panel Membership College Registrar Heads of Deanery Administration (3) Deputy Head of School (Operations) Business Manager(s) IT Trade Union Rep External Rep HR

Appeal Process Before appeal speak with your manager/TU rep or HR to ensure you have grounds. Two reasons to appeal There has been a procedural defect Clear evidence of better job match You have 4 weeks to appeal from date of your outcome letter.

Responsive Grading Job has changed due to a re-organsational change Discuss with your manager your case Cases can be considered anytime of the year

What you need: Current job description New job description Organisation chart Covering email explaining reasons for role change Submit to relevant HR Advisor for Deanery/Unit by Line Manager

Additional Increments/Lump Sum Applications submitted to local Deanery/Unit by 23rd March 2018 Must have job description and nomination form signed

Voucher Reward Scheme Available all year Manager nominates member of staff for a retail voucher Voucher is either £50 or £100

Dates to remember November Promotion Panel Info to Hos by 6th October Case finalised and to HR by 20th October If successful effective from 1st Feb 2018 June Promotion Panel (Increments & Lump Sum) Info to HoS by 23rd March 2018 Case finalised and to HR by 6th April 2018 If successful effective from 1st August 2018

Important Links www.ed.ac.uk/human-resources/pay-reward/promotions-grading/professional-staff

Any Questions