Planning a Project Chapter 2

What are “stakeholders”. Can you list a few What are “stakeholders”? Can you list a few? How do you documents this list? stakeholder register (analysis table)

Who is the “PMI”, what is a “PMP”, and what is “PMBOK” Web research Who is the “PMI”, what is a “PMP”, and what is “PMBOK”

Well-Define Objectives? S.M.A.R.T. : Specific Measurable Achievable or Attainable Realistic Time-bound (date or specific period) Examples : Achieve 75% of billable utilization in Q1 Sign 8M$ of services in the East Region in 1H

What do we mean by the following types of “objectives”? Business Financial Regulatory Performance Technical Quality Launch a new SCM software Achieve 40% Gross margin Conform to regulations G.A. by 3/1/19 Cloud based >95% customer satisfaction in Q1

Class exercise Business Financial Regulatory Performance Technical Quality Project of installing CRM software in your company List Stakeholders Define objectives

What is the “mission statement” of a project and what questions does it typically answer? Brief and motivational. Keeps people focused on the target and working towards it. Who is the customer? What is the project supposed to accomplish? Why is the project important? What is the approach?

What is the “work breakdown structure (WBS)” and what is a “work package”? WBS : deliverable-oriented decomposition of a project into smaller components. Work package : a group of related tasks within a project. The smallest unit of work in your WBS.

Once we have the WBS, what do we need to do to create the schedule? Sequence the work packages Assign durations

What is involved in building the project team? Identify the skill sets and roles required to complete the tasks Identify other required resources like equipment Determine the number of each type of resource based on the desired schedule

What are the different elements that is included in the budget? Labor (internal and contractors) Equipment Materials Travel Training Etc.

What is a “project charter” and what are the typical elements? Project Press Release ! Project name Sponsor Project manager(s), responsibilities and authority level Team member(s) & roles Purpose / initial scope / high level cost estimate Initial Timeline / Milestones Sponsor’s official commitment to the project

What is Integration Management? Scope Schedule (Time) Quality Cost Risk What you do to coordinate all these 5 elements (they are all interdependent) Your first integration management task comes at the very beginning of a project: developing a project charter.

What is a “kick-off” meeting? Web research A kickoff meeting is the first meeting with the project team and the client of the project. Follow definition of the base elements for the project and other project planning activities. This meeting introduces the members of the project team and the client and provides the opportunity to discuss the role of team member.

Kick-off Meeting Agenda

Studio Day (week 2 : day 1) – Wednesday! Read Biafore Chapters 3, and 4.  Come to class prepared to work your way through the creation of the project plan outlined in the textbook.