Leah Richards Kevin Connolly EMS & Do You QU Workshop Leah Richards Kevin Connolly Facilities Event Coordinator Graduate Assistant of Student Organizations

The Office of the Student Centers & Student Involvement Staff David McGraw x 8358 Associate Director of Campus Life for Student Centers & Student Involvement Mel Lewis X 7309 Assistant Director of Campus Life for Fraternity and Sorority Life Kevin Connolly x 8110 Graduate Assistant of Student Organizations Studentorgs@quinnipiac.edu

Facilities Event Staff JoLynn Kennedy x 3128 Assistant Director of Facilities & Event Management Leah Richards x 5376 Facilities Events Coordinator (Monday-Friday) Sydney Phillips x 7613 Facilities Events Coordinator (Thursday-Monday) Mary Donovan x 8103 Secretary, Campus Reservations

Leah Richards Facilities Events Coordinator EMS Workshop Share a little bit about yourself 1.5 years at QU Purpose for workshop We have this great tool for booking events on campus but the volume of events increase, I would like to make sure we are using this resource to its fullest I encourage questions Leah Richards Facilities Events Coordinator

Browse Events Daily, weekly, & monthly view options Narrow down search using filters Locations Allows user to browse individual rooms Learn specific details about each room People Search for the event location of a specific group

Reservations Quick Book Reserve a Room and Request Resources Reserve a Team Study Room Reserve an Outdoor Space Click about for more info Quick Book Reserve rooms that have a fixed set up for functions that do not require facilities or technology resources. After you click quick book, the rooms are listed that are available for quick book Reserve a Room and Request Resources This form is used to reserve the majority of University space. This form is used to book classrooms, meeting rooms, event spaces, and lounges.  Reserve a Team Study Rooms Team Study Rooms are non-academic spaces and are identified as rooms with a capacity of fewer than 6 people that are available for reservation for group study.  Reserve an Outdoor space Reserve outdoor space Give examples View my Requests Questions

Reoccurance

Without leaving this screen do a new search to add space

Book the lobby

Pencil updates times dates

Pencil updates times dates

Pencil updates times dates

Click plus sign Click facilities north haven

Save Details in the special instructions box is very heplful It will then give you an option to apply the resources to additional bookings – this is good for reoccurring meetings Back to reservations detail This is very important. Reservations will come through with no setup

This will list all of your events Access to change events

My Events This will list all of your events Access to change events

When can I make a reservation? Reservations must be made at least 14 days in advance Reservations can be made a maximum of 365 days in advance

Who should I contact if I have audio visual needs? MY> Scroll all the way down> Technology help request

Who should I contact if I need to order food? Correct room numbers

What should I do if I want to have food trucks at my event? Please email Sydney or Leah to get the most up to date list of food trucks permitted on campus If you are looking to book someone not on the list, we will be happy to work with the vendor to get the proper paperwork on file but will need at least 30 days advance notice Contact the vendor directly to book the truck Contact your events coordinator to tell them who you have booked and to determine the best location for your food truck(s)

Who should I work with if I want to use an outside caterer? Please contact Chartwells directly to get approval to use an outside caterer. If the request is approved, be sure to add the number of food tables needed to your reservation

Why has my reservation in a classroom not been approved yet? Events in classrooms cannot be confirmed until the second week of classes It is still possible to be bumped by the university registrar You will be notified if this happens This is out of our control

I need to rent tables and chairs for my event. Who should I work with? Work directly with your events coordinator to determine what needs to be rented The events coordinator will place the rental order and send you the invoice after your event Please contact the rental company directly to settle the balance

What should I do if a message pops up while I am trying to make a reservation? Pop up messages are used to convey important information about space you are trying to book Balloons, noise, major events taking place, setup restrictions, etc. This is informational only, and will not block you from making the reservation However, please keep this information in mind when reserving space Simply click OK to continue the reservation process