Identifying Opportunities for Learning: Mapping the Experience The Global Community for Academic Advising NACADA Executive Office Kansas State University 2323 Anderson Ave, Suite 225 Manhattan, KS  66502-2912 Phone: (785) 532-5717    Fax: (785) 532-7732 e-mail: nacada@ksu.edu © 2012 National Academic Advising Association The contents of all material in this presentation are copyrighted by the National Academic Advising Association, unless otherwise indicated. Copyright is not claimed as to any part of an original work prepared by a U.S. or state government officer or employee as part of that person's official duties. All rights are reserved by NACADA, and content may not be reproduced, downloaded, disseminated, published, or transferred in any form or by any means, except with the prior written permission of NACADA, or as indicated below. Members of NACADA may download pages or other content for their own use, consistent with the mission and purpose of NACADA. However, no part of such content may be otherwise or subsequently be reproduced, downloaded, disseminated, published, or transferred, in any form or by any means, except with the prior written permission of, and with express attribution to NACADA. Copyright infringement is a violation of federal law and is subject to criminal and civil penalties. NACADA and National Academic Advising Association are service marks of the National Academic Advising Association. Identifying Opportunities for Learning: Mapping the Experience Tomarra Adams University of Louisville Kathy Zarges Kent State University

Overview of the Session The Global Community for Academic Advising Overview of the Session What is assessment mapping? How do we do assessment mapping/ what are the steps involved? Example of assessment mapping Why do we do assessment mapping? Mapping practice (small groups) Sharing progress (full group)

Learning Outcomes for this Session The Global Community for Academic Advising Learning Outcomes for this Session Cognitive Learning Outcomes Participants will understand what assessment mapping is. Participants will understand the role that assessment mapping plays in the assessment cycle. Behavioral Learning Outcomes Participants will be able to apply the steps to map a student learning outcome and a process/delivery outcome. Participants will acquire the tools needed to map multiple learning outcomes for academic advising. Affective Learning Outcomes Participants will value the role of assessment mapping as a critical step in the assessment process. Participants will value the link between assessment mapping and other stages in the assessment cycle.

The Global Community for Academic Advising What is a Map? A tool used to help us get from where we are now to where we want to be. Shows us stops, steps, and turns along the way. Shows how our trip is part of the larger system of roads, highways, etc. It may change along the way based on detours, traffic changes in our plans, and other variables. Important: we have to know where we are going in order to create an accurate map.

What is an Assessment Map? The Global Community for Academic Advising What is an Assessment Map? An assessment map charts where academic advisors and others who contribute to student learning integrate educational opportunities that address institution and program-level expectations for student learning. Adapted from: Maki, Peggy (2004) Assessing for Learning. AAHE/Stylus Publications

What is Assessment Mapping? The Global Community for Academic Advising What is Assessment Mapping? The process of determining when, where, and through what experiences the outcomes for advising will be accomplished over the student’s academic career. It is a tool to determine the path toward achieving outcomes for advising. It helps us realize the stops along the way. It allows for a checks and balances, to make sure that we are providing opportunities for students to achieve the learning outcomes that we have identified.

The Global Community for Academic Advising Mapping Example Mapping Student Learning Outcomes

Mapping Steps Mapping Student Learning Outcomes The Global Community for Academic Advising Mapping Steps Mapping Student Learning Outcomes Select a Student Learning Outcome Identify the opportunities provided (through advising) for students to achieve the desired outcome Determine the point by which the students should accomplish the desired outcome Think about how will you know if the outcome has been met and what evidence you might gather to determine this Repeat with a new Student Learning Outcome!

The Global Community for Academic Advising (Student Learning Outcomes) What Should be Learned? (Student Learning Outcomes) Students will know the graduation requirements for their major. Students will be able to select appropriate courses based on their academic goals. Students will value the role of academic planning and course selection as part of their academic goals.

The Global Community for Academic Advising What Should be Learned? (Student Learning Outcomes) Where to Learn it? (What opportunities are provided for this learning to happen?) Students will know the graduation requirements for their major. Students will be able to select appropriate courses based on their academic goals. Students will value the role of academic planning and course selection as part of their academic goals. University Orientation Course Individual Advising Appointments Group meetings for students in the major Summer Orientation Program Meetings with faculty advisors

The Global Community for Academic Advising What Should be Learned? (Student Learning Outcomes) Where to Learn it? (What opportunities are provided for this learning to happen?) By what Time Should the Learning Occur? Students will know the graduation requirements for their major. Students will be able to select appropriate courses based on their academic goals. Students will value the role of academic planning and course selection as part of their academic goals. University Orientation Course Individual Advising Appointments Group meetings for students in the major Summer Orientation Program Meetings with faculty advisors End of the first year End of the first semester End of the second year

The Global Community for Academic Advising What Should be Learned? (Student Learning Outcomes) Where to Learn it? (What opportunities are provided for this learning to happen?) By what Time Should the Learning Occur? How Will You Know/What Evidence Will You Gather? Students will know the graduation requirements for their major. Students will be able to select appropriate courses based on their academic goals. Students will value the role of academic planning and course selection as part of their academic goals. University Orientation Course Individual Advising Appointments Group meetings for students in the major Summer Orientation Program Meetings with faculty advisors End of the first year End of the first semester End of the second year Quiz students Survey students Ask advisors to rate their students’ understanding Audit student files and schedules Ask advisors to rate students’ understanding Intake questions at junior year advising appointments

The Global Community for Academic Advising Mapping Example Mapping Process/Delivery Outcomes

Mapping Steps Mapping Process/Delivery Outcomes The Global Community for Academic Advising Mapping Steps Mapping Process/Delivery Outcomes Select a Process/Delivery Outcome. Identify the advising experiences where the process is to occur. Think about how you will know if the outcome has been met and what evidence you will gather. Repeat with a new Process/Delivery Outcome.

The Global Community for Academic Advising Expectations for the Advising Process (Process/Delivery Outcomes) Where the Process is to Occur? How Will You Know/What Evidence Will You Gather? Advisors provide accurate information to students about their requirements for graduation. Advisors encourage students to take an active role in their course selection and academic planning. Advisors communicate the importance of long-term academic planning to students. Individual advising appointments Group advising sessions Presentations to University Orientation course Individual Advising Appointments Website, newsletters, listserv messages Survey to students Observations at advising appointments Survey to faculty advisors Exit/graduation interviews

Mapping Advisor Learning Outcomes The Global Community for Academic Advising Mapping Example Mapping Advisor Learning Outcomes

The Global Community for Academic Advising What Should be Learned? (Advisor Learning Outcomes) Where to Learn it? (What opportunities are provided for this learning to happen?) By What Time Should the Learning Occur? How Will You Know/What Evidence Will You Gather? Advisors know the graduation requirements for each major in the college. Advisors encourage students to take an active role in their course selection and academic planning. Advisors value long-term academic planning for their students. Training sessions Observations/co-advising sessions with senior advisors Observations/co-advising with senior advisors Workshops, retreats, professional development Workshops/retreats Staff meetings Professional Development End of the formal training period End of first semester of employment End of first year of employment Auditing student files Asking the advisor questions Observe advising appointments Survey students

The Global Community for Academic Advising Importance of Mapping: Aligns advising activities and strategies with anticipated student learning and process delivery outcomes, and Establishes point to measure learning Identifies where you give students the opportunity to: Learn Practice Develop Demonstrate Adapted from G. Rogers, Rose-Hulman Institute of Technology

Why Map?? Maps serve four main purposes: The Global Community for Academic Advising Why Map?? Maps serve four main purposes: Reflects connection between advising & learning Matches expectations of students to practice Provides visual representation of learning and advising Communicates with stakeholders - external and internal validation. They stimulate discussion and critical reflection on collective learning priorities. They illustrate how well expectations match with educational practices that foster those priorities. They provide a visual representation of students’ contexts for learning that may assist later on in interpreting results. They can be used for external and internal validation. From “Steps in Developing an Assessment for Academic Advising?, NACADA Webinar October 2011

The Global Community for Academic Advising External Validation From where/whom does it come? Advisory boards Alumni Colleagues Accreditation associations Government officials Note: Mapping can both inform and be informed by external stakeholders & constituents

Internal Validation Translates Outcomes to Educational Experiences The Global Community for Academic Advising Internal Validation Translates Outcomes to Educational Experiences Identify Gaps in Learning Identify Assessment Assists Students’ Understanding of Our Expectations Reveal how we translate outcomes into educational practices offering students multiple and diverse opportunities to learn. Maps identify gaps in learning or opportunities to practice. Maps help us to identify appropriate times to assess those outcomes. Maps help students understand expectations we have of them: Place ownership of learning on students Enable them to develop their own maps or learning chronologies

Mapping Outcomes The Global Community for Academic Advising Student Learning Outcome Know: Students will understand the General Education Requirements Be able to do: Monitor their own progress toward completion of general education requirements Value / Appreciate: Appreciate the value of a liberal education Opportunities to Learn Pre-orientation institutional contact Orientation First meeting with Academic Advisors Required Workshops First Year Seminar Subsequent meeting with Academic Advisors The President’s Welcome Speech at Orientation

The Global Community for Academic Advising Going Beyond the Immediate: Mapping Across the Curriculum/Co-Curriculum Where else in the curriculum/co-curriculum might students learn those things we want them to learn?

The Global Community for Academic Advising Student Learning Outcome (Example) Opportunities to Learn (Academic Advising) Opportunities to Learn (Elsewhere in Curriculum/Co-Curriculum) Know: Students will understand the General Education Requirements Be Able to Do: Monitor their own progress toward completion of general education requirements. Value/Appreciate: Appreciate the value of a liberal education Pre-orientation contact Orientation First advising meeting Required Workshops First Year Seminar Subsequent advisor meetings President’s Welcome Speech Introductory courses (University 101) “Major” Meetings Welcome Weekend Student Group meeting

The Global Community for Academic Advising Identifying Gaps What Learning Outcomes are NOT addressed in the Learning Opportunities and/or Experiences Provided?

Points of Assessment “time periods of learning” The Global Community for Academic Advising Points of Assessment “time periods of learning” Learning Opportunities/Experiences provide timely opportunities to gather evidence of learning.

Make It Transparent to the Learner The Global Community for Academic Advising Make It Transparent to the Learner Help students understand our expectations of them Share ownership of learning with students Enable them to develop their own maps or learning chronologies

Mapping Practice ~One Step at a Time~ The Global Community for Academic Advising Mapping Practice ~One Step at a Time~ 1. Select a Student Learning Outcome Identify Opportunities for Learning Determine the timeframe for Learning 4. Think about how you will know the learning occurred

Mapping Practice ~One Step at a Time~ The Global Community for Academic Advising Mapping Practice ~One Step at a Time~ 1. Select a Process/Delivery Outcome Identify the Advising Experiences Think about how you will know the outcome has been achieved and what evidence you will gather

Mapping Practice ~Bonus~ The Global Community for Academic Advising Mapping Practice ~Bonus~ 1. Transfer the Process/Delivery Outcome into an Advisor Learning Outcome Identify Opportunities for Learning Determine the timeframe for Learning 4. Think about how you will know the learning occurred