Start-Up Meeting <Project No. / Project Name> Controls & Planning Start-Up Meeting <Project No. / Project Name>

House Keeping No email during Meeting Mobile phones on silent please In case of an emergency… Facilities Got a question? Please ask!

Agenda Opening & Introductions C&P Process Overview C&P Purpose & Objectives C&P Process Requirements C&P Roles & Responsibilities Key Performance Measures C&P Contractual Requirements C&P Reporting / Monthly Timetable Next Steps & Meeting Close

Opening and Objectives Project /Bid Manager and C&P Project Owner

Opening – Project /Bid Manager Controls & Planning Function Importance Commitment to C&P Process Importance of Program & Time Management Add other items

Objectives of Meeting - C&P Project Owner Establish the Controls & Planning Function Framework Review & Develop the Controls & Planning Management Plan Lay the foundation for effective; Planning Program execution Project control Level 3 Integrated Master Program Basis of Schedule Support and Training

Introductions and Expectations

Controls & Planning Overview C&P Project Owner

Controls & Planning Overview C&P Business Standard C&P Process Lifecycle LCPL Standard Program Hierarchy

Controls & Planning Business Standard Context and Application Minimum requirements for the successful execution of the C&P function on LCPL projects. Applies to the tendering and execution of construction projects undertaken by all LCPL Group companies Including any Alliance, Joint Venture or other arrangement.

Controls & Planning Business Standard Content Hierarchy Sets Minimum Requirements & Key Accountabilities Minimum Requirements Key Accountabilities Organisation Function Business C&P Business Owner C&P Leader Group Manager Controls & Planning Project Manager / Bid Manager C&P Project Owner Program Owners

Controls & Planning Business Standard Function Requirements All tenders and contracts will develop a Controls & Planning Management Plan (either as a standalone Plan or a Sub-Plan to the Project Management Plan) All tenders and contracts will develop and maintain a Level 3 Integrated Master Program (L3 IMP). Integrated Master Program’s are to be cross-functional and inclusive of the full scope of works. The Integrated Master Program shall be substantiated by a Basis of Schedule document that captures the key determinants of the program. All tenders and contracts will develop a Level 1 Summary Schematic Program (SSP) to communicate the overall project execution strategy as captured in the L3 IMP.

Controls & Planning Business Standard Minimum Program Requirements The L3 IMP will be developed and maintained using Primavera P6**. Summarised Master Programs (Level 2) will likewise be developed and maintained in that toolset. Use of Primavera P6 for the development and maintenance of Level 1, Level 4 and Level 5 programs is optional. Irrespective of the toolset used, alignment with the Integrated Master Program shall be maintained at all times. Progress and performance against all programs is to be measured against a realistic and achievable baseline. All performance measures are to be quantifiable, measurable and assessed against defined performance thresholds. In all cases, programs are to be developed and maintained in accordance with the defined LCPL Program Hierarchy and the associated Our Way process requirements and are to be cognisant of contractual, legislative and stakeholder requirements

Controls & Planning Business Standard Key Accountabilities - Projects Project Manager / Bid Manager: Approve the Controls & Planning Management Plan and ensure that it is consistent with the requirements of the Leighton Management System; Approve the program and the supporting Basis of Schedule; Monitor and review program performance outcomes and facilitate corrective action where necessary. Controls & Planning Project Owner: Ensure the requirements of C&P Business standard and the associated Our Way processes are effectively implemented on our projects. Develop and implement the Controls & Planning Management Plan; Develop, implement and control a cross functional Integrated Master Program in accordance with the associated process requirements; Monitor and review program performance outcomes and recommend corrective action where necessary. Program Owners: Develop, implement and control functional Execution Programs in accordance with the associated process requirements; Monitor and review program performance outcomes and take corrective action where necessary.

STRATEGIC MANAGEMENT LEVEL WORK FRONT MANAGEMENT LEVEL EXECUTIVE REPORTING LEVEL L1 &L2 SUMMARY L3 INTEGRATED MASTER PROGRAM L5 EXECUTION PROGRAMS L4 Level 1 – Schematic Summary Program PROGRAM TYPE: Schematic Program REQUIRED: Tender Final Review; At Project Baseline Establishment; Updated for Quarterly Contract Review PROGRAM PURPOSE: Key high level document to communicate overall project execution strategy and critical / near critical paths as captured in the L3 IMP PROGRAM RELATIONSHIP: Dependent on Level 3 program RESPONSIBILITY: Planner FORMAT: 1 Page, project specific, schematic with annotations TYPICALLY DEVELOPED BY: Planner Level 3 – Integrated Master Program PROGRAM TYPE: Integrated Master Program REQUIRED: Tender Final Review; At Project Baseline Establishment; Updated for Monthly Contract Review PROGRAM PURPOSE: Cross functional strategic program to project completion. Demonstrates execution strategies , key milestones, critical paths(s) and project wide resource requirements. PROGRAM RELATIONSHIP: Underpins forecast final cost. Sets framework for Level 4 and Level 5 FORMAT: Bar Charts using Primavera P6 and Key Production Measure S-Curves / Histograms generated using Primavera P6 / MS Excel TYPICALLY DEVELOPED BY: Planner in consultation with functional leads (e.g. Design, Procurement, Construction). Level 5 – Execution Programs PROGRAM TYPE Functional Execution Program REQUIRED: Prior to commencement of associated works; Updated Weekly PROGRAM PURPOSE: Short term planning to enable coordination of construction activities on site. PROGRAM RELATIONSHIP: Detailed L5 CEP to achieve L4 CEP targets. Planning parameters set by L4 Execution Programs. RESPONSIBILITY: SPE / Project Engineer FORMAT: 4 Week Look Ahead (MS-Excel) TYPICALLY DEVELOPED BY: Project Engineer(s), Site Engineer(s), Design Team Leader(s) Level 4 – Execution Programs PROGRAM TYPE: Functional Execution Program REQUIRED: Prior to commencement of associated works; Updated Monthly PROGRAM PURPOSE: Package / Area level planning to support the coordination and delivery of logistics (e.g. Approvals, design, procurement, materials, labour, etc) to enable field execution of construction PROGRAM RELATIONSHIP: Planning parameters set by L3 IMP. May incorporate more aggressive targets. RESPONSIBILITY: Execution Teams; FORMAT: Primavera P6 / MSP TYPICALLY DEVELOPED BY: Functional leads (e.g. Design, Procurement, Construction), with support from Planner as required. LEVEL 5 Construction Execution Program (CEP) LEVEL 4 Construction Execution Program (CEP) Integrated Master Program (IMP) LEVEL 3 LEVEL 1 Schematic Summary Program (SSP) LEVEL 2 Summary Reporting Program (SRP) STRATEGIC MANAGEMENT LEVEL WORK FRONT MANAGEMENT LEVEL LCPL Program hierarchy Level 2 –Summary Reporting Program PROGRAM TYPE: Selective Summary Program REQUIRED: Tender Final Review; At Project Baseline Establishment; Updated Monthly PROGRAM PURPOSE: Reporting planned and actual dates for project at summary level. FORMAT: Selectively Summarised L3 IMP TYPICALLY DEVELOPED BY: Planner in consultation with senior project team. Required at Tender throughout Delivery

C&P Lifecycle Process Flow Chart Tender Delivery Governance 1 Tender Program Peer Review (TPPR) 2 C&P Compliance Review Establish Plan 1.1 Context Apply Business Standard Define Purpose & Objectives 1.2 Framework Define Roles and Responsibilities Define Measures Controls & Planning Management Plan Tender Program Peer Review Report C&P Compliance Review Report Execute 2.1 Develop Level 3 Master Program Structures Assumptions Work Calendars External Constraints Execution Strategies Activities & Logic Resource Assignments Program Optimisation Baseline Program 2.2 Develop Level 4 Programs 2.3 Develop Level 5 Programs Control Manage & Maintain Program 3.1 Level 3 Master Program Measure Progress / Reforecast Review Basis of Schedule 3.2 Level 4 Program 3.3 Level 5 Program Updated: Integrated Master Program Schematic Summary Program Basis of Schedule Site Execution Programs Capture & Communicate Progress Progress & Performance Reports 4.1 Level 3 Master Program Produce Performance Metrics Analyse Performance Metrics and Trends Address Variances Identify Areas for Corrective Action / Define Responses - Increase resources - Modify execution strategies - Consider Alternatives Manage Change 4.2 Level 4 & 5 Programs Report Plan Percent Complete Report Schedule Variance Analyse Plan Complete and Schedule Variance Identify Areas for Corrective Action / Define Responses Basis of Schedule Integrated Master Program Schematic Summary Program Detailed Site Execution Programs Schedule Risk Analysis

Controls & Planning Purpose and Objectives

C&P Purpose & Objectives Present Draft Purpose and Objectives for the Controls & Planning Function (as captured in draft C&P Management Plan) List Items as captured in draft C&P Management Plan: e.g. Ensure that at all times a realistic & achievable program exists Provide early warning of issues allowing for suitable corrective action Maintain buy-in from project team for effective operation of C&P Provide timely & accurate performance reporting and schedule control Ensure project wide resource & program constraints are recognised & managed.

Group Session Purpose & Objectives Review & Further Develop Draft Purpose and Objectives for Controls & Planning function. Group Working Time = 15 minutes. Capture on butchers paper Nominate a Spokesperson. Report back = 5 minutes per group.

Alignment Session Purpose & Objectives Finalise & Agree Purpose and Objectives for Controls & Planning function. Group Working Time = 10 minutes. Step through items and highlight those for inclusion in final C&P Management Plan

Controls & Planning Process Requirements

C&P Process Requirements Aim Business Standard Requirements Protect LCPL’s Interest Project Specific Requirements Ensure Project Uniqueness Considered Client Specific Requirements Protect Client’s Interest

C&P Process Requirements Draft process requirements for the Controls & Planning Function (as captured in draft C&P Management Plan) List Items as captured in draft C&P Management Plan: e.g.

Group Session C&P Process Requirements Review & Further develop draft process requirements. What are the requirements that you would like the Controls & Planning function to undertaken on the project. Group Working Time = 20 minutes Capture on Butchers paper Nominate New Spokesperson Report back = 5 minutes per group

Alignment Session C&P Process Requirements Finalise & Agree Project process requirements for Controls & Planning function. Group Working Time = 10 minutes. Step through items and highlight those for inclusion in final C&P Management Plan

Scheduled Break

C&P Roles & Responsibilities Present draft Roles and Responsibilities for the Controls & Planning Function (as captured in draft C&P Management Plan) and overview of scope breakdown List Items as captured in draft C&P Management Plan: For Program Development, Execution and Control Level Type Responsible Accountable Consult Inform 1 Schematic Summary Program <Enter Details> 2 Summary Reporting Program 3 Integrated Master Program 4 Construction Execution Programs 5

Group Session C&P Roles & Responsibilities Review & Further Develop Draft roles & responsibilities for Controls & Planning function. Group Working Time = 10 minutes. Capture on butchers paper Nominate a Spokesperson. Report back = 5 minutes per group.

Alignment Session Roles & Responsibilities Finalise & Agree Roles & Responsibilities for Controls & Planning function. Group Working Time = 10 minutes. Step through items and highlight those for inclusion in final C&P Management Plan

Controls & Planning Key Performance Measures

Key Performance Measures Present Draft Key Performance Measures for the Controls & Planning Function (as captured in draft C&P Management Plan) and overview of scope and critical work-fronts. List Items as captured in draft C&P Management Plan Key Performance Measure Program Level Unit of Measure

Group Session Key Performance Measures Review & Further Develop Draft Key Performance Measures for Controls & Planning function. Group Working Time = 10 minutes. Capture on butchers paper Nominate a Spokesperson. Report back = 5 minutes per group.

Alignment Session Key Performance Measures Finalise & Agree Key Performance Measures for Controls & Planning function. Group Working Time = 5 minutes. Step through items and highlight those for inclusion in final C&P Management Plan

Controls & Planning Contractual Requirements

C&P Contractual Requirements Present Contractual Requirements for the Controls & Planning Function (as captured in draft C&P Management Plan) List Items as captured in draft C&P Management Plan as referenced in Commercial Risk Assessment (CRA) and/or Project Commercial Roadmap (PCR) C&P Related CRA / PCR Items CRA /PCR Reference Item CRA /PCR Comment

Alignment Session Contractual Requirements Confirm Team Alignment, Understanding & Awareness of Contractual requirements for Controls & Planning function. Group Working Time = 5 minutes. Note: This is a communication and clarification session only. No amendment to contract conditions is expected.

Controls & Planning Reporting Requirements & Monthly Timetable

C&P Reporting Requirements Present reporting Requirements for the Controls & Planning Function (as captured in draft C&P Management Plan) List Items as captured in draft C&P Management Plan Internal Report Requirement Program Level & Frequency By Whom Issued To i.e. Project, Branch, Division External Report Requirement Program Level & Frequency By Whom Issued To i.e. Contract Clause

C&P Monthly Timetable Insert the C&P monthly timetable

Group Session C&P Reporting & Monthly Timetable Review & Further Develop Reporting requirements and/or Monthly Timetable for Controls & Planning function. Group Working Time = 15 minutes. Capture on butchers paper Nominate a Spokesperson. Report back = 5 minutes per group.

Alignment Session C&P Reporting & Monthly Timetable Finalise & Agree Reporting requirements and Monthly Timetable for Controls & Planning function. Group Working Time = 5 minutes. Step through items and highlight those for inclusion in final C&P Management Plan

Controls & Planning Start Up Next Steps

Next Steps Complete Actions arising Finalise Controls & Planning Management Plan Develop Level 3 Integrated Master Program Develop Basis of Schedule Confirm C&P Training and Support Requirements Level 3 Process Training Level 4 / 5 Process Training Controls & Planning for Managers Course P6 Tool Training

Actions Arising Item Description / Details Owner Due Date

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