PowerPoint Presentation Skills IOSH – Essex Branch Leave on screen

Copyright Flexible HR Ltd Training Ground Rules Confidentiality No Mobile Phones Everyone to participate Health and Safety Housekeeping Sam Confidentiality Mobile phones turned off or on silent please Everyone to participate – respect each others comments – listen to each other Health and Safety – Fire drill Housekeeping – toilets – breaks – teas and coffees etc Copyright Flexible HR Ltd

Copyright Flexible HR Ltd Session Benefits Overview of PowerPoint PowerPoint pitfalls Prepare, Design & Deliver From the session you will gain an overview of the uses of PowerPoint. Copyright Flexible HR Ltd

Copyright Flexible HR Ltd What is PowerPoint? a software package designed to create electronic presentations consisting of a series of separate pages or slides. What is PowerPoint? a software package designed to create electronic presentations consisting of a series of separate pages or slides. part of the Microsoft office suite of tools. PowerPoint makes it easy to create, collaborate, and present your ideas in dynamic, visually compelling ways. Copyright Flexible HR Ltd

The impact of PowerPoint The 7% rule – Based on the findings of Dr Albert Mehrabian research studies in 1971 and much debated – I use this as an example of the visual impact of a pie chart and how this gets a message across. The study was linked to body language Visual – non verbal – eye contact, posture, gestures, facial expressions – what we see Verbal – what we say in words Vocal – the tone of what we say Copyright Flexible HR Ltd

Copyright Flexible HR Ltd PowerPoint Pitfalls In Groups make a list of your worst experiences when making or watching a PowerPoint presentation Copyright Flexible HR Ltd

Limit Bullet points and text Properly structure your presentation Helps overcome nervousness Develops powerful body language Deliver effective presentations Design and use visual aids effectively Preparing your presentation What is the purpose of your presentation? Who will be your audience? What are you trying to achieve? Design your message Organise your material Design the look of your presentation Create your slides Prepare your Presentation Organise your points logically How to start off and what impact you want to make What to say in the middle and to engage with the audiences after all you have sat through enough boring presentations. How to close and how to sum up what your presentation has been about to make maximum impact to your audience! Helps overcome nervousness Develops powerful body language Deliver effective presentations Design and use visual aids effectively Preparing your presentation What is the purpose of your presentation? Who will be your audience? What are you trying to achieve? Design your message Organise your material Design the look of your presentation Create your slides Prepare your Presentation Organise your points logically How to start off and what impact you want to make What to say in the middle and to engage with the audiences after all you have sat through enough boring presentations. How to close and how to sum up what your presentation has been about to make maximum impact to your audience! Copyright Flexible HR Ltd

Copyright Flexible HR Ltd Too much animation VISUAL AID TIPS Choose a template that suits your personality and the message you plan to get across Make you visual aids easy to read Easy to understand Can they be seen in all areas of the room Too much animation – appear, fade, fly in, float in, split, wipe, shape, wheel, random bars, grow and turn, zoom, swivel, bounce, pulse Too many tricks 3D effects Shadow’s Borders Copyright Flexible HR Ltd

Copyright Flexible HR Ltd Video ? Adds to the presentation Is relevant Have Wi-Fi https://www.youtube.com/watch?v=XF34- Wu6qWU ONLY if the video adds to the presentation and is relevant Makes a point Is not too long Make sure you have Wi-Fi Avoid using the sound of a horn or applause when transitioning slides – bit cheesy and doesn’t do well for credibility Copyright Flexible HR Ltd

Copyright Flexible HR Ltd KISS Kiss - Keep it Simple Stupid Copyright Flexible HR Ltd

Successful PowerPoint Prepare Design Deliver You are giving a presentation to work colleagues on a project you have been working on You are going for a job interview or promotion and have to give a PPT presentation on a chosen subject For a successful and effective PPT Presentation you must Prepare – what is the topic? research your topic Know your topic Design - Mind map of todays presentation remember keep it simple make it reflect your personality and you choose a template for your presentation create your presentation Copyright Flexible HR Ltd

Copyright Flexible HR Ltd DEsign Design - Mind map of todays presentation remember keep it simple make it reflect your personality and you choose a template for your presentation powerpoint will give you options create your presentation But Golden Rules – KISS - keep it simple Copyright Flexible HR Ltd

Reveal key points one at a time Tell a story Reveal key points one at a time Revealing key points one at a time enhances comprehension Copyright Flexible HR Ltd

Copyright Flexible HR Ltd Remember a picture is good as 1,000 words Copyright Flexible HR Ltd

Colours Fonts Make a point Always forgive your enemies - nothing annoys them so much. Oscar Wilde To make a point USE Charts - line, bar, pie Colours Pictures Company logo’s Quotations - if they are relevant and make a valid point Don’t over complicate – Keep it simple copyright Flexible HR Limited

Copyright Flexible HR Ltd Start – Middle – End ·Introduce yourself and the others who are doing the presentation ·Explain and put up the main points you will cover (e.g. as bullet-points) (b) Middle ·Go though your points logically and in sequence ·Summarise (give sign-posts) as you go along (c) End ·You could use your original introductory summary of main points to summarise ·Give a conclusion Copyright Flexible HR Ltd

Copyright Flexible HR Ltd Reinforcement method Let the slide speak Let the slide move On time Set up Relax Get ready Don’t stand in front of the screen Know your subject Have cue cards Reinforcement method – state your message – then click up the slide – this reinforces the points you are making Let the slide speak – you don’t have to always say what is on the slide. Particularly if there is a picture of a graph etc. It can also reduce your nerves by managing your thoughts. I used this method with the “Picture paints a thousand words” slide Let the slide move – keep your audience engaged Start – Middle – End (a) Beginning ·Introduce yourself and the others who are doing the presentation ·Explain and put up the main points you will cover (e.g. as bullet-points) (b) Middle ·Go though your points logically and in sequence ·Summarise (give sign-posts) as you go along (c) End ·You could use your original introductory summary of main points to summarise ·Give a conclusion Copyright Flexible HR Ltd

Copyright Flexible HR Ltd Recap on Overview of PowerPoint PowerPoint pitfalls Prepare, Design & Deliver Copyright Flexible HR Ltd

Suzanne Bolwell-Davies Chartered FCIPD Copyright Flexible HR Ltd