Digital Stewardship Curriculum Your Collections Digital Stewardship Curriculum

Cultural Heritage Organizations Can look very different... Libraries, Archives, Museums, Cultural Centers, Heritage Foundations, Education and Language departments Differences, and similarities No-one-size-fits-all kind of institution or job title in our cohort! Some differences -Ex. A lot of variety from one small room of archives, to temperature and humidity controlled vaults, Similarities: -Can make things difficult when you have multiple kinds of collections that might fall under museum, archives, library, or language, but you want to have them in the same location and use them together -Digital projects and digital preservation is a challenge for everyone - in tribal institutions and everywhere - -Huge institutions like the Smithsonian or National Archives, university archives, lone-arrangers with only one staff member -I am going to go through some of the commonalities that Kim and I saw with collections and priorties with everyone we visited this summer

Types of Materials in your Collections Papers - Family and personal papers, organizational papers, government records legal materials, organizational files, logbooks, journals,

Photographs Loose prints, albums and scrapbooks, negatives and slides, digital files Photos - can be tricky because the negative is the original, and then you have prints, but you may use a print as the only version you have...come in many different stages.

Many photos together in albums, odd formats, digital files Many photos together in albums, odd formats, digital files... People love photographs

Audio and Moving Image Lots of people had a/v materials - can be the hardest format to deal with - preservation and digitizing (need proper storage, and playback equipment) materials that are used to make these formats degrade fastest. -We cover a/v materials in week 2 - you want to address these materials soon

Published Materials Some libraries in the cohort this year, and places that have rare books, publications, journal articles - when thinking about digitizing - copyright comes into play. https://www.plurabellebooks.com/images/book_stack.jpg http://library.mohawkcollege.ca/images/journals.jpg

Museum Objects, Artifacts Museum items in your care, 3d items, archaeological collections - not a main focus, but we wil think about ways 3d items can be represented and added to online.

Language Materials I think everyone had language materials - which can include any of the formats listed - we will work on how you might want these materials to be used digitally and online for education.

Collections at Other Institutions We also talked about: Materials in external institutions, BIA, Missionary records, university records - research --Transfer of actual records, on site research, digital return Scanning at the institution, may already have digital copies ---will talk about working with other institutions in week 2, the different ways you can go about this, and the challenges and opportunities.

Digital collections Born digital vs. digitized Probably some of both -May be created from outside institutions like I mentioned -May be created in house from your own collections -May be created digitally in the first place - born digital (examples might be oral histories made on a recorder, interview transcriptions in a word document, digital photos) -Over the whole year, we will talk about how to preserve and manage this material

Priorities Policies Preservation Collecting, Creating Organization Description Access -Your collections might be mixtures of all these formats! Have a plan for preservation of all kinds of formats -Organizing collections - separating into their own collections, -Describing collections - documenting all the known information about the collection - for internal purposes and for people who might want to use them -Providing access to collections, procedures for how people look at materials and handle them in person, or online, or copies

Thought Questions Think about your top priorities for the collections under your care. How would you like to see collections used in your community? What are your top priorities? How do you hope people will use the materials you have