SchedulER Training for Student Organizations Spring 2018 Organization Officer Orientation

Events Things to know about creating events: The Event Type is very important - Group Business and Meetings do not show on calendar Event description will pull to ERNIE calendar, put good info. Org name, Org name, Org name Contact info (email and cell) are important in case there are any questions All events with facilities set-up should be booked out at least 2 hours in advance of event Work orders- 7 days in advance!

Searches Location quick search can help you determine availability You can search by event name to check on your reservation

Entering Event Info

Entering Event Info (continued)

Location Conflicts *The location will not be reserved if there is a conflict!!! Please adjust conflict or pick new time before proceeding.

Is the room available? YES NO

Checking your reservation info. Click on the blue box for detail including set-up and tear down time held. This lets you see the entire reservation timeframe for work orders. Check that the location and BLUE BOX are listed, if not you have no location reserved.

More Actions

To Do List Once you have made a reservation: Media work order for any a/v needs - note that Hangar, Chapel and DLC a/v can not be accessed without this Facilities work order for event set-up (tables, chairs, staging, podium, trash) Update event reservation as needed Email bauere1@erau.edu if you need to update or cancel after confirmed state Post an event flyer to the Control Tower Market your event on campus

Other Important Notes Commonly Used Building Numbers 16- Student Union 17- GSIS 20- DLC 72- KETC 74- AC-1 76- STEM IMPORTANT THINGS TO REMEMBER: 1) Organization name MUST be included in your event title 2) Event contact name and email MUST be included in your comments 3) Remember to star things to find them easily 4) Access granted to SchedulER is for use of recognized student organizations ONLY 5) Ensure you have a green check mark when booking a location, no sharing 6) Questions- please email bauere1@erau.edu