Fiscal Year 2018 RTIP Amendment Welcome Hope this workshop is beneficial to you Ask questions anytime – open to discussion

Do I need an RTIP Amendment? Project has negative ending balance: Project needs more funding! If there is enough funding held at the jurisdiction under the same TII MPO ID, okay to move funds between CIPs without RTIP Amendment If there is enough funding held at the jurisdiction under the same TI MPO ID, okay to move expenditures from TI to TII without RTIP Amendment

Do I need an RTIP Amendment? Project has negative ending balance: Project needs more funding! If enough funding held at the jurisdiction from other MPO ID to cover shortage, may need RTIP Amendment Pool your Interest & want to use some? May need an RTIP Amendment If not enough funding held at jurisdiction, determine what future funding is Programmed

Do I need an RTIP Amendment? Project has negative ending balance: Check RTIP public website https://projecttrak.sandag.org (or ProjectTrak ‘Add Payments’) for 2018 RTIP: If enough TransNet is Programmed in 18/19 and/or 19/20 to cover the shortage, you may be ok If not enough TransNet is Programmed in 18/19 and/or 19/20 to cover the shortage: May need an RTIP Amendment Check ProjectTrak

Do I need an RTIP Amendment? Project has negative ending balance: Check ProjectTrak for 2018 RTIP: If enough TransNet is Programmed in the 2018 RTIP in 18/19 to cover the shortage, you are ok If not enough TransNet is Programmed in 18/19 to cover the shortage: May need an RTIP Amendment

Do I need an RTIP Amendment? RTIP Public Website vs. ProjectTrak Public Website provides current (approved) 2016 RTIP Available to draw through September 2018 ProjectTrak provides proposed 2018 RTIP Expected approval at SANDAG Board 9/28/18 Available to draw beginning October 2018 Exception: Add Payment section will be 2016 RTIP until switch to 2018 RTIP

RTIP Public Website vs. ProjectTrak Clarification Let’s Side Step…. RTIP Public Website vs. ProjectTrak Clarification ProjectTrak ‘TIP Programming’ tab provides proposed 2018 RTIP ProjectTrak ‘Payment’ tab provides current (approved) 2016 RTIP Only when using ‘Add Payment’ option

How can I tell which RTIP I’m viewing? Let’s Side Step…. How can I tell which RTIP I’m viewing? 2018 Proposed RTIP TIP Programming Tab

How can I tell which RTIP I’m viewing? Let’s Side Step…. How can I tell which RTIP I’m viewing? ***Note: This is when ‘Add Payment’ option on Main Menu is used*** Payment Tab 2016 Approved RTIP

How can I tell which RTIP I’m viewing? Let’s Side Step…. How can I tell which RTIP I’m viewing? 2016 Approved RTIP PUBLIC WEBSITE

FY19 & FY20 Programming has $500K LSI 2018 Proposed RTIP PROJECTTRAK Let’s Side Step…. What is the difference? FY19 & FY20 Programming has $500K LSI 2018 Proposed RTIP PROJECTTRAK TIP Programming Tab

Let’s Side Step…. What is the difference? FY19 & FY20 Programming has $400K LSI 2016 Approved RTIP PUBLIC WEBSITE City increased FY19 Programmed LSI in 2018 RTIP Funds will not be available to draw against until October payment

Let’s Side Step…. What does this mean? Affects August & September payments Still using 2016 RTIP in Aug & Sept Can request payment up to $400k (FY19 & FY20 Biennial) Can tap into additional $100k once 2018 RTIP is approved at SANDAG (9/28)

Let’s get back to where we left off…

Do I need an RTIP Amendment? Project has negative ending balance: Project is complete in RTIP and needs more $ Usually only requires Council/Board approval If large amount needed, project could be reopened in RTIP to Program Always check with SANDAG Important to take action early in audit process to meet timeline

Do I need an RTIP Amendment? Project has negative ending balance: If Project is active in 2016/2018 RTIPs If less than $3,000 is needed to Program & draw in 18/19, check with SANDAG May only require Council/Board approval If over $3,000 is needed to Program & draw – need RTIP Amendment (generally) Always check with SANDAG Remember that payments are made against the 2016 RTIP for August & September. If a payment is requested beginning with the October payment to cover the negative ending balance, then the 2018 RTIP is used.

Do I need an RTIP Amendment? Always check with SANDAG when in doubt If no RTIP Amendment is required; may require Council/Board approval Very few situations do not require RTIP Amendment and/or Council/Board approval

How do I find payments received? From the Tool Bar in ProjectTrak, choose ‘Reports’ On the Reports Page, choose ‘TransNet Payment Scheduled (PDF)’ On the Payments Report page, choose your options to run your report

How do I find payments received? Example of the Report provided to Auditors at year-end

How do I find payments received? I received TransNet Grant funding but don’t see it on my report Grant Projects (unless old TI Bike/Ped) are in SANDAG’s payment report. Follow these steps to locate projects: Main Menu page, choose ‘Reports’ Reports page, choose ‘TransNet Payment Scheduled (PDF)’ Payments Report page, choose the Grant Program from the TransNet Fund Type drop box

How do I find payments received? The amount in the (grant) Report doesn’t tie to my records Payment Report should tie to the invoices submitted for FY 18 May include prior year invoices submitted after SANDAG accrual deadline for FY 17 Use your G/L & provide documentation to auditors for actual payments received May be less than Payment Report due to retention held May be more than Payment Report due to retention payment Provide auditors with a reconciliation between ProjectTrak report and G/L

Fund has other funding sources Add a ‘Non-TransNet’ section Use the same MPO ID as TransNet project Only report activity related to funding source other than TransNet that is reported in your TransNet Fund

Contacts: Lisa Kondrat-Dauphin lko@sandag.org 619.699.1942 Audit, General, Funding Sue Alpert Sue.alpert@sandag.org 619.595.5318 RTIP, ProjectTrak Sarah Pierce Sarah.pierce@sandag.org 619.699.7312 EMP Land Mgmt Grants Tracy Ferchaw Tracy.ferchaw@sandag.org 619.699.1977 Smart Growth (SGIP) Grants Bike (ATGP) Grants Sam Diche Samuel.diche@sandag.org 619.699.6909 Monthly payments, Funding Ariana zur Nieden azu@sandag.org 619.699.6961 RTCIP, ITOC Audrey Porcella Audrey.porcella@sandag.org 619.699.1961 Senior Mini Grants Tritia Foster tfoster@davisfarr.com TransNet AUP (audit) Manager

Thank you