PROJECT PLANING AND EXECUTION GLOBAL LEADERSHIP TEAM DISTRICT 410C Facilitator: Lyn Botha 2015/2016

SESSION OBJECTIVES RECOGNISE THE NEED FOR EFFECTIVE PROJECT MANAGEMENT IMPLEMENT THE 4 STEPS OF PROJECT MANAGEMENT

THE STEPS PROJECT SELECTION AND DEFINITION PLANNING THE PROJECT MONITORING DELIVERY AND FOLLOW-UP

CHOOSING PROJECT DETERMINE NEED LISTEN TO YOUR MEMBERS AND DISCUSS IDEAS AS A CLUB BE OPEN MINDED. DON’T BE AFRAID TO TRY SOMETHING NEW OR SOMETHING THAT FAILED IN THE PAST.

THOUGHTS REMEMBER: EVERYTHING TAKES LONGER THAN YOU THINK TO ORGANISE. ANYTHING IS EASIER TO TAKE APART THAN PUT TOGETHER. AVOID MORE BEING SAID THAN DONE.

PLANNING THE PROJECT DEVELOP A VISION NAME THE PROJECT CHOOSE A PROJECT LEADER CHOOSE A TEAM BREAKDOWN TASKS PRIORITISE TASKS ENSURE THERE IS TIME TO COMPLETE

CHOOSE A PROJECT LEADER THE SKILLS REQUIRED BY A PROJECT LEADER COACHING AND COUNSELING GOAL SETTING CONFLICT RESOLUTION TIME MANAGEMENT COMMUNICATION MENTORING TEAMWORK

CHOOSE A TEAM PEOPLE CAN BE DIVIDED INTO THREE GROUPS: SO CHOOSE WISELY THOSE WHO MAKE THINGS HAPPEN THOSE WHO WATCH THINGS HAPPEN THOSE WHO WONDER WHAT HAPPENED.

SETTING GOALS ASSIGN PEOPLE TO TASKS SET GOALS SET BUDGET SET TIME LINES ACTION PLAN

THE LIONS CLUB OF………………………………………………. ACTION PLAN ………………………………………… THE LIONS CLUB OF……………………………………………… ACTION PLAN …………………………………………. PROJECT NAME…………………………………………………………..   ACTION STEPS (WHAT NEEDS TO BE DONE) DEADLINE FOR COMPLETION PERSON RESPONSIBLE DATE ACTION COMPLETED  PROBLEMS THAT HAVE RISEN

MONITOR Reassign tasks Adjust work plan Adjust budget MONITOR THAT STEPS ARE COMPLETED TIMEOUSLY. DISCUSS PROBLEMS AND WHERE NECESSARY: Reassign tasks Adjust work plan Adjust budget

DELIVERY AND FOLLOW-UP ON THE DAY IT IS ALL HANDS ON DECK (NOT ONLY THE COMMITTEE) Ensure quality Compare results to intended Monitor presentation Review results Compare to goals Analyze success and failure Make recommendations Celebrate Acknowledge achievements Enjoy the moment

POST PROJECT MEETING DID WE MEET OBJECTIVES? DID WE KEEP AND MEET BUDGETS? WHAT DID WE DO CORRECTLY? WHAT COULD WE DO DIFFERENTLY? NB. THIS IS NOT A FINGER POINTING MEETING! IT IS A DISCUSSION RE THE OUTCOME OF THE PROJECT.