Public Engagement Peer Exchange: Takeaways and Next Steps MnDOT June Engagement Meeting 7/12/18 Andrew Emanuele Community Planner

Peer Exchange June 12th – 13th 40+ in Attendance, 30+ via Skype Vermont, Illinois, Oregon, Florida Goal: Highlight tools and processes for improving engagement during scoping

Vermont Highlights Mature Process 1990’s design standards formalized engagement at all stages Fully updated engagement and scoping guidebooks Effective use of GIS-Based Engagement Project Initiation and Innovation Team (PIIT) Optimizes engagement during project development

Florida Highlights Suite of Engagement Guidebooks/Manuals Formal, quantifiable system for measuring success Efficient Transportation Decision-Making (ETDM) Process Improves district consistency Online screening tool Expedites NEPA

Level of Engagement

Oregon - Highlights Very Early Outreach (pre-NEPA) Information catalogued online for use Community Engagement Liaisons Recruit underrepresented communities Meals and financial incentives CMCG Contracting “Decision Committees”

Mentimeter Highlights Define Effective Engagement Not “checking the box.” Relational vs. transactional Explore Consistent Documentation Methods Requested Training/Guidance: Avoiding generalization based on small population segments Engagement during Project Selection Managing raised expectations

District Thoughts Key Takeaways FHWA and CO – how can we support you?

Next Steps - I iHUB redesign – district staff as key audience Optimize Public Information Officer (PIO) role Tier engagement size/scope based on NEPA class of action

Next Steps - II Explore Potential Documentation Procedures Liaison Usage Appraisal Creation of PEP Template for Districts

FHWA Thoughts Quantifiable Measures of Success District-Level Engagement Plans Eventual Process Reviews Scorecards/measures Post construction survey information

Thank You!