Quint’s SEPA converter QSEP Quint’s SEPA converter

QSEP / Quint's SEPA converter Introduction QSEP was developed to simplify the SEPA conversion (from old accounts to IBAN/BIC) in BaanIV environments QSEP consists of 3 steps (export, convert, import). The export & import steps are specifically designed for BaanIV. The convert step can be used in ALL environments. Three concepts related to SEPA will be discussed: IBAN (International Bank Account Number) BIC (Bank Identifier Code) Bank ID (Bank Identification) Next the QSEP conversion will be discussed … BaanIVc4 QSEP 10 April, 2019 QSEP / Quint's SEPA converter

QSEP / Quint's SEPA converter SEPA - Concepts IBAN = International Bank Account Number. Belongs to a person/institution The IBAN always starts with the International Country Code (2 characters) Then a control number calculated from the BankId and the accountnumber (2 digits) Then the BankId Then the accountnumber. The length of the account number is set by country. If the number is too short leading zeros will be added. Bank identification. Two concepts: BIC = Bank Identifier Code. The BIC is 8-11 characters long. The policy of BIC determination can differ by country & bank BankId identifies the bank that is handling the account. The policy of BankId determination can differ by country & bank NL : the BankId = the first 4 chars of the BIC BE : the BankId = a 3 digits number DE : the BankId = the BankLeitZahl Notes on the BIC and the BankId: In some countries the BankId has always been part of the Accountnumber (Belgium, Germany). In that case determining the IBAN is easy. In the Netherlands this is not the case. NL accountnumbers should always be sent to www.ibanbicservice.nl. This service determines the correct BankId by checking a table with all NL accountnumbers. Then the BIC and the IBAN are sent back In some countries the BIC is handled in a rather complex way (Germany). Determining the correct BIC could be done feeding the BankId and the accountnumber to a SEPA account converter. A good converter tool for DE is available at http://www.sskm.de/tipps_hilfe/downloads_forms/software/sepa_account_converter.jsp For other countries check www.ibancalculator.com 10 April, 2019 QSEP / Quint's SEPA converter

QSEP / Quint's SEPA converter SEPA - Concepts Notes on determining IBAN/BIC: The IBAN follows from Country, the BankId and the Accountnumber. For a specific BankId several BICs can exist (for example a BIC for every office/location). The correct BIC can’t be calculated. Nevertheless during payment you will have to give in the correct IBAN and BIC. When bankinfo would be available for all bankoffices of all banks in the SEPA area (stating Country, BankId, BIC, BankName) the SEPA conversion would be easy. This info is available at SWIFT but will only be delivered to employees of banks. To solve this problem a SEPA converter tool should contain a table in which the necessary bankinfo can be accumulated. 10 April, 2019 QSEP / Quint's SEPA converter

QSEP – Export & Import (BaanIV) The Export step is done using 3 queries: Sepbnkexp exports Banks info from the BankAddresses table (tcmcs020) to file banks.csv Sepcusexp exports BanksByCustomer info (tccom015) to file customers.csv Sepsupexp exports BanksBySupplier info (tccom025) to file suppliers.csv Data will be imported in QSEP, customer & supplier info will be converted and exported: Converted customer data will be exported to exp-customers.csv Converted supplier data to exp-suppliers.csv The Import step is done using 2 queries: Sepcusimp imports BanksByCustomer info from exp-customers.csv into tccom015 Sepsupimp imports BanksBySupplier info from exp-suppliers.csv into tccom025 10 April, 2019 QSEP / Quint's SEPA converter

QSEP – Quint’s SEPA converter 10 April, 2019 QSEP / Quint's SEPA converter

QSEP – Master data: Countries 10 April, 2019 QSEP / Quint's SEPA converter

QSEP – Master data: Banks 10 April, 2019 QSEP / Quint's SEPA converter

QSEP / Quint's SEPA converter QSEP – Suppliers 10 April, 2019 QSEP / Quint's SEPA converter

QSEP / Quint's SEPA converter QSEP – Customers 10 April, 2019 QSEP / Quint's SEPA converter

QSEP – Converting steps Master data SEPA specific settings by country are maintained in the Countries table The Banks table can be filled from: A banks.csv file created using the sepbnkexp query (ImportBanksOfCompany) A banks<Country>.csv file containing bankinfo found on the internet (sometimes found at the site of the national bank) (ImportBanksOfCountry) Bank info entered manually / semi-automatic in the Suppliers and/or Customers form (AddBanksFromCust/Supp) Converting Suppliers/Customers Import Suppliers / Customers Import the csv file that was created by sepsupexp / sepcusexp Update Suppliers / Customers (BankId / BIC) Tries to fill BankId and/or BIC from the suppliers / customers info (checking the content of the BankAddress field and/or the Bankaccount number). For found BankId’s and/or BIC’s that don’t exist in the Banks table the BankName should be searched on the internet and the resulting bankinfo should be copied to the Banks table (AddBanksFromCust/Supp) Update Suppliers / Customers (IBAN/BIC/BankName) BIC and BankName info is searched in the Banks table and is copied to the Suppliers / Customers table The IBAN is calculated. Sometimes the calculation can’t be done because of MS/Access limitations. This is reported in the Remark field and then QSEP checks the Bankaccount field to see if it already contains an IBAN. If so the Bankaccount is copied to the IBAN field Export Suppliers / Customers Export the converted info to exp-suppliers.csv / exp-customers.csv 10 April, 2019 QSEP / Quint's SEPA converter

QSEP – Converting steps Converting NL NL Bankaccounts do not contain the BankId. NL Bankaccounts should be exported to a csv file (Export NL Suppliers/Customers IBANBIC) and this file should be fed to the IBANBIC service . The file will be completed with the correct IBAN/BIC and will be sent back in 1 day. Next the received file can be imported (Import NL Suppliers/Customers IBANBIC) Converting DE This functionality was added after finding a German SEPA converter that could be used locally (i.e on a laptop). This converter would also accept a csv file DE Bankaccounts could be exported to a csv file (Export DE Suppliers/Customers IBANBIC) and this file should be fed to the German converter installed locally. Next the resulting file could be imported (Import DE Suppliers/Customers IBANBIC) At the moment most German banks are present in the Banks table; so the calculation of the German IBAN can now be done by QSEP 10 April, 2019 QSEP / Quint's SEPA converter