Hitchhiker’s Guide Hitchhiker’s Guide to Microsoft Outlook 2003.

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Presentation transcript:

Hitchhiker’s Guide Hitchhiker’s Guide to Microsoft Outlook 2003

Welcome We hope this will become a "Power Users Group" for Microsoft Outlook 2003. Our plan is to offer monthly workshops on various aspects of this program. Participants are encouraged to attend as often as they can and to submit questions or suggestions for topics to cover.

Learning Style Striving for a better way to present the material We will show a number of slides per topic Switch to Real-time Outlook to make sure everyone is on the same page Then, go back to another topic for some slides Ask questions, if you have them, in between topics

Hitchhiker’s Summary Guide Today's focus will be on using and managing the Outlook Calendar in conjunction with: Customizing Views Appointments Reminders Tasks Using Labels or create your own Using color coding Using Categories or create your own Flags

The Outlook Calendar as a Scheduling Tool What does your calendar look like and is it working for you?

Customizing Views Tools > Options The Options dialog box provides access to most of the customization options for Outlook They are organized by categories & subcategories within the tabs

Customizing Calendar Options

Customizing Planner Options

Resizing Navigation Pane buttons Horizontal Splitter Bar Navigation Pane

Calendar Work Week View

Navigation Pane Options

Hitchhiker’s Summary Guide Today's focus will be on using and managing the Outlook Calendar in conjunction with: Customizing Views Appointments Reminders Tasks Using Labels or create your own Using color coding Using Categories or create your own Flags

Appointments In Calendar view, easily create new appointments by clicking on New Or go to Actions > New Appointment You can also create an appointment by dragging an e-mail from your Inbox in the Folder List view

Calendar and Folder List View With the Calendar showing, use the Navigation Pane to click on Folder List

Recurring Appointments

Moving Appointments when others are involved... When you have an appointment where others are involved, and you move that appointment from one date to another, you will get the above dialog box. Moving Appointments when others are involved...

Send Updated Appointment

Adding Contacts to Appointments

Editing the Notes space

Scheduling Appointments

Hitchhiker’s Summary Guide Today's focus will be on using and managing the Outlook Calendar in conjunction with: Customizing Views Appointments Reminders Tasks Using Labels or create your own Using color coding Using Categories or create your own Flags

Reminders

Dismiss All - Open Item - Dismiss - Snooze Reminders Options Dismiss All - Open Item - Dismiss - Snooze

Reminder Sound

Hitchhiker’s Summary Guide Today's focus will be on using and managing the Outlook Calendar in conjunction with: Customizing Views Appointments Reminders Tasks Using Labels or create your own Using color coding Using Categories or create your own Flags

Assigning Tasks

Tasks

Task Views Simple List View

Tasks Views Category List View

Hitchhiker’s Summary Guide Today's focus will be on using and managing the Outlook Calendar in conjunction with: Customizing Views Appointments Reminders Tasks Using Labels or create your own Using color coding Using Categories or create your own Flags

Right-click any appointment... Editing Labels Right-click any appointment...

Labels in Calendar View Select any appointment... Then, go to Calendar Coloring

Edit your Calendar Labels Default Labels Edited Labels

Hitchhiker’s Summary Guide Today's focus will be on using and managing the Outlook Calendar in conjunction with: Customizing Views Appointments Reminders Tasks Using Labels or create your own Using color coding Using Categories or create your own Flags

Right-click on an e-mail, under the Flag Field Color Coding e-mails Right-click on an e-mail, under the Flag Field

Color Coding e-mails Color coding is also assigning a flag Use your own priority system for colors Check mark a flag complete Add a reminder Clear a flag

Calendar Coloring

Hitchhiker’s Summary Guide Today's focus will be on using and managing the Outlook Calendar in conjunction with: Customizing Views Appointments Reminders Tasks Using Labels or create your own Using color coding Using Categories or create your own Flags

Categories

Categories List When you click on Categories, this dialog box comes up where you can search the list for an appropriate Category or make your own.

Categories in Calendar View Right-click any item to see what Categories it belongs to...

Hitchhiker’s Summary Guide Today's focus will be on using and managing the Outlook Calendar in conjunction with: Customizing Views Appointments Reminders Tasks Using Labels or create your own Using color coding Using Categories or create your own Flags

Flags Reminder for New Mail

Enter any message you like in the Flag to: field Adding a Flag Enter any message you like in the Flag to: field

Reminder a part of the e-mail

Thank you for coming today! Please consider ideas for future topics Spread the word Be organized