Digital Stewardship Curriculum Why Digitize? Digital Stewardship Curriculum Seems basic but we need to answer this question before we can draft a digitization purpose statement, and later a digitization policy...

We Created this chart to represent your digital content policies - your other statements and policies are very important groundwork for these (and will work together), but digital content needs special consideration. -Institutional level - have more than just you involved, come up with the directions you want to go in, big goals for your digital projects -Policy level - something that you create, working with others, informed by the goals and plans (the D policy and DP policy work together - you need both to ensure creation and long term preservation) they feed into each other Project level - make sure they fit in with what you created at the policy level In our main lifecycle...

Where digitization happens: different steps of digitization happen THROUGHOUT ALL parts of the digital stewardship lifecycle. The end goal is access (Share it), but you may create digital files in Get It, manage and make sure files are up to standards in Check It, make sure files are securely stored and created with digital preservation in mind in Save It. These four areas will work together at different times in your digitization projects.

Why Digitize? WHY do you need to/want to digitize materials in your department/organization? List the main reasons you want to digitize materials Opportunities What can you do with digital materials that you can’t with analog/physical materials? Challenges What steps need to be taken, or what might impede digitization? (resources, planning documents, staff, etc.) 15 minutes in groups of 3-4 WHY digitize? LIST reasons Then list Opportunities Challenges

Reasons for Digitization Increase access to your collections within your tribal values Enhance descriptions Reunite collections, information, narratives Preservation for long term Discuss with others in your department or institution. This is a great activity to have a meeting about – sit down with a pen and paper and MAP out why you want to digitize, and what the pros and cons are, and from there find priorities.

Digitization Decision Making (first steps) Decide and DEFINE priorities Based on: Collections (current and/or future) Collections policy (overall) Cultural values EXAMINE Resources and list (current) Human Technical Infrastructure * list aspirational resources FIRST step: Priorities -- selection NEXT: examine Resources--make a list

Digitization Decision Making Define Outcomes What will be produced? What will be gained? (knowledge, collections, etc) Define Benefits Institutional Community-based Educational Next: DEFINE OUTCOMES Produced What will be gained? And then from there... DEFINE BENEFITS from this work in terms of Institution Community Education

Discussion Share one digitization project that you would like to start in the next year. Why is it on your list of priorities? What are some challenges to overcome? What would be the outcomes? What would be some benefits? PAIR and SHARE with someone NOT in your ORG.

Digitization statements and policy Digitization purpose statement stems from your why digitize list and your mission statements General statement of value and need Digitization policy Specific to digitization for your department guides all steps and procedures (get, check, save, share) Purpose statement -- general statement of value and need Goes to POLICY - - Check It Module