Leadership Training Extended Unit 1: Base Camps

1.1 – Base Camp Basics What is a Base Camp? How does it differ from a single day walk? More than one day Accommodation to consider Transportation to consider Finances to consider Maybe use a team to organise the event BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

1.2 – Getting Started Where are you going to go? When are you going to go? How are you going to get there? Where are you going to stay? How long are you going to stay there? How many people do you want to take? BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

1.3 – Walks Program Research your chosen area for walks How many walks per day? Up to 20 walkers – 1 walk per day 20 to 30 walkers – 2 walks per day More than 30 walkers – 3+ walks If more than 1 walk per day choose a variety of walk grades How many walk leaders will you have? Do you want rest days? Prepare more walks than you will need Prepare the usual walk notes and maps for each walk BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

1.4 – Accommodation Caravan Parks are the simplest option Walkers can make their own bookings for cabins, tent or caravan sites Other options include: Camping only: Are bookings required and who will make them? What are the costs? Availability of water and toilet facilities Do all the walkers have tents? BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

Other options include: Group accommodation: Can be catered or self-catered A group booking or individual bookings? What are the costs and how can payment be made? Room configurations, allocations and linen requirements may need to be determined BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

Using walker’s own cars: Normal club rules should apply 1.5 – Transportation Using walker’s own cars: Normal club rules should apply Using aeroplanes: Research and then recommend flight options For onward travel: Use public transport Or hire minibuses BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

1.6 – Pre-departure Information Prepare information sheets: Details of transport Note any special items such as fruit fly quarantine areas or limited petrol availability Details of accommodation: List what needs to be taken List what is provided Program of walks Lists of participants with next of kin and car registration numbers BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

With arranged accommodation: 1.7 – During the Base Camp Arrival Day: With arranged accommodation: Assist walkers to find everything Roster housekeeping tasks Check that everyone has arrived: Group meeting (Happy Hour): Welcome and answer questions Arrange next day’s walks BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

Group meeting (Happy Hour): 1.7 – During the Base Camp Each Evening: Group meeting (Happy Hour): Discuss that day’s walks Arrange next day’s walks Post-dinner activity BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

Group meeting (Happy Hour): 1.7 – During the Base Camp On your Last Evening: Group meeting (Happy Hour): Discuss departure arrangements If in arranged accommodation set out roster for final cleaning tasks Possibly all go out to dinner at local pub BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

On your Departure Morning: For arranged accommodation: 1.7 – During the Base Camp On your Departure Morning: For arranged accommodation: Check cleaning tasks are done Check everyone has left complete with their gear Complete any locking up Be the last to leave BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

Liaison with local authorities: Local National Parks: 1.8 – Administration Liaison with local authorities: Local National Parks: Check Parks web site for track closures Contact local Park rangers about permits and number restrictions Local police: If you have a large group, let the police know that you will be walking in the area BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

For group bookings or payments: Use your club’s rules 1.9 – Finance For group bookings or payments: Use your club’s rules Ask for a deposit Set date for final payment Set rules for the return of a deposit Keep accurate paperwork BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp