Derby Chamber of Commerce – Public Procurement Seminar

Contact Details Denise China – Head of Category Management Email: d.china@derby.ac.uk Phone: 01332 592004 Anna Salt – Senior Category Manager – Professional Services Email: a.salt@derby.ac.uk Phone: 01332 593616

University of Derby - Procurement Top 30 University TEF Gold Teaching Excellence Campuses: Derby - Kedleston Road, Markeaton Street, Britannia Mill & One Friar Gate Square Buxton & Leek - Devonshire Dome, Oaklands Manor Chesterfield Over 20,000 Students Annual procurement spend is in the region of £59million

University of Derby - Procurement Wide range of goods and services is required – from physiotherapists and ground penetrating radar (!) to cleaning, catering and printing New developments in Procurement at UoD: Oracle Cloud Category Management - the main aim behind category management is to aggregate the internal demand and achieve economies of scale by contracting the best suppliers at the lowest price.  In its best form, it involves an active category manager to roll out category plans, strategic sourcing and supplier management initiatives. IT Facilities Management Professional Services Business Services Regulatory bodies – EU, UK procurement law & Public Sector – why we do what we do What about Brexit – currently applying to have GPA status – continue to access European and world-wide trade.

Common misconceptions about tendering

Common Misconceptions Tenders are not suitable for SMEs – too many documents, lengthy processes, requirements are too large – small suppliers can’t resource all of the work Only interested in large, national companies Have already got someone in mind for the work - fixed Lowest price is the most important thing

Opportunities to work with us

NEUPC – Delta - https://www.delta-esourcing.com/ Contracts Finder - https://www.contractsfinder.service.gov.uk/Search OJEU - https://www.ojec.com/ After 1st Nov, will be using Oracle Cloud although not for eTendering straight away – supplierqueries@derby.ac.uk www.Derby.ac.uk – Supplier Zone £2.3million spend with organisations in the East Midlands which correlates to 1344 purchase orders in the last year. Derbyshire companies 1,402 purchase orders 133 SMEs in Derbyshire £165,119.70 of which £92,388.37 was with sole traders, small, micro or charity organisations

What makes a winning tender?

HINTS AND TIPS… First point of call should be the instructions document – and keep referring back to it Includes key timescales for the project Gives information about how the evaluation will be undertaken Provides the weightings of the different elements of the tender (i.e. shows you where to concentrate your efforts) Read the specification and supporting documents thoroughly – make sure you can meet the requirements, in particular the pass/fail requirements Don’t change the format of the documents! Answer the questions that are asked – in full! By missing bits out, marks will be lost For example if a question asks you to include XXX in your response, make sure you do Ensure your response is related to the University – don’t just copy and paste Ask questions if there is anything unclear – before the return date via the system Upload your response in plenty of time – don’t leave it to the last minute! Respond in detail to any clarification that is requested Don’t chase us too soon

Thank you for your time today