MetaVista Consulting Group April 8, 2019 MetaVista Consulting Group Establishing a Project Management Office August 25, 2010 4/8/2019 www.metavista.com
MetaVista Consulting Group April 8, 2019 Background United States Navy Cryptologic Technician Submariner Federal Government Contractor Fortran Programmer (Air Force) State of California Employee Programmer; Database Administrator; System and Network Implementation & Support Manager Maintenance & Operations IT & Business Management Consultant Strategic Planning; Organizational Change Management (OCM); Project Management 4/8/2019 www.metavista.com
MetaVista Consulting Group April 8, 2019 Agenda Establishing a PMO PMO Services Organizational Considerations Additional Discussion 4/8/2019 www.metavista.com
MetaVista Consulting Group April 8, 2019 Project Management “Project management has been called the accidental profession.” Thomas R. Block & J. Davidson Frame The Project Office 4/8/2019 www.metavista.com
Project Management Office (PMO) MetaVista Consulting Group April 8, 2019 Project Management Office (PMO) “The Project Management Office (PMO) in a business or professional enterprise is the department or group that defines and maintains the standards of process, generally related to project management, within the organization. The PMO strives to standardize and introduce economies of repetition in the execution of projects. The PMO is the source of documentation, guidance and metrics on the practice of project management and execution. ” Wikipedia 4/8/2019 www.metavista.com
MetaVista Consulting Group April 8, 2019 Establishing a PMO Single large-scale & pervasive project Project portfolio management Organizational silos Organization Mission & Vision (Business Drivers) Establishing standards Economies of scale Improving productivity Increased executive oversight Improve status reporting Operational Issues (Business Objectives) On Time… On Budget… Meets or exceeds requirements… 4/8/2019 www.metavista.com
6 Box Diagnosis (Marvin R. Weisbord) MetaVista Consulting Group April 8, 2019 6 Box Diagnosis (Marvin R. Weisbord) Purpose – Clear or Confused? Level of Agreement? Structure – Enables or Impedes? Empowering or Frustrating? Relationships – Interdependent people or units? Built in conflict? Rewards – How well do rewards help drive behavior? Sanctions for harmful behavior? Leadership – Communicate purpose? Resolve conflict? Reward behavior? Helpful Mechanisms – Formal policies, procedures, etc.? Help or barrier? Traditional formal and informal processes? All – In order to be successful, what needs to change? 4/8/2019 www.metavista.com
MetaVista Consulting Group April 8, 2019 PMO Services Project Managers PM Consulting & Mentoring PM Training PM Standards & Methods PM Administrative Support 4/8/2019 www.metavista.com
PM Administrative Support & PM Standards & Methods MetaVista Consulting Group April 8, 2019 PM Administrative Support & PM Standards & Methods Administrative Support Schedule Time Sheet Reports Visibility Room Archiving Project Workbook Software Operations Standards & Methods Bid-Preparation Bid/Project Selection PM Methodology PM Plans Templates WBS Construction Change Control Issue Management Risk Assessment Status Reports Software Standards 4/8/2019 www.metavista.com
Critical Thinking v. Process Rigor MetaVista Consulting Group April 8, 2019 Critical Thinking v. Process Rigor 4/8/2019 www.metavista.com
PM Training & PM Consulting and Mentoring MetaVista Consulting Group April 8, 2019 PM Training & PM Consulting and Mentoring Training Types Sponsors & Stakeholders Project Managers Business Analysis Software Certification Delivery In-house or vendor PM Maturity Just-In-Time Consulting and Mentoring Proposal & RFP Support Selection Support Peer Reviews Audits Recovery Senior Management Sponsorship Support 4/8/2019 www.metavista.com
MetaVista Consulting Group April 8, 2019 Project Managers Define Roles & Responsibilities Define duties & reporting Clarify & define authority Relationship with Business Analyst, Business Owner, Vendor, etc. Personnel Requirements Identify required skills Define candidate review & selection process Timing of placement Periodic assessments Career development 4/8/2019 www.metavista.com
Organizational Considerations MetaVista Consulting Group April 8, 2019 Organizational Considerations Executive Sponsor Placement in the organization PMO Manager PMO Objective & Lifespan 4/8/2019 www.metavista.com
External Changes versus Internal Human Response MetaVista Consulting Group April 8, 2019 External Changes versus Internal Human Response Situational External Focused on the outcome External Changes Psychological & emotional Internal Focused on endings Internal Human Response 4/8/2019 www.metavista.com
Intentional versus Imposed Change MetaVista Consulting Group April 8, 2019 Intentional versus Imposed Change For those who make the decisions, Intentional Change: For those required to implement the decisions, Imposed Change: Is a conscious decision Is a decision without choice Is anticipated Is unexpected Is gradual Is sudden Is incremental Is dramatic (lightening bolt) Is paced Is rapid (out of control) Solves problems Creates problems Provides new opportunities Disrupts routines 4/8/2019 www.metavista.com
MetaVista Consulting Group April 8, 2019 Discussion 4/8/2019 www.metavista.com