Deped computerization program (DCP) Package Rico Paulo g. Tolentino Division Information Technology Officer

DO 78, s. 2010 – Guidelines on the Implementation of the DepEd Computerization Program (DCP) The objectives of the DepEd Computerization Program are as follows: Provide ICT packages to public schools that are responsive to the needs of the K-12 curriculum; Integrate ICT in the teaching and learning process; Raise the ICT literacy of learners, pupils, teachers, and school heads; Improve computer-to-student ratio in the public schools; Improve the replacement cycle of ICT packages

DCP Process Overview Planning School Inspection Warehouse Inspection Pre-Deployment Deployment After Sales Utilization Warehouse Inspection School Inspection This slide presents the DCP process that has 3 major steps to be explained in detail in the succeeding slides Monitoring

Counterpart requirement Multimedia Classroom Computer Tables Chairs Grills for Doors and Windows Stand Fan/Air Conditioner Proper Electrical Wiring and Outlets duly certified by municipal electrician Sufficient Electrical Lighting Provision of adequate security mechanism Organized School Inspectorate Team

DCP Pre-Deployment

Pre-Deployment Stage 1. Principal/ School Head Finds funds/resources to fulfill the counterpart requirements as listed in School Readiness Checklist. Informs Division ITO of school readiness 2. Division IT Officer Assesses the recipient schools based on the list from the DepED Memo; fills out and signs the School Readiness Checklist; Forwards the accomplished checklist to Regional IT Officer copy furnished DCP/ICTS; 3. Regional IT Officer Reviews the list of schools as to the completeness of the assessed schools as against the list as per DepEd Memo on DCP recipient schools; Forwards to DCP/ICTS the complete list of schools assessed; 4. DCP/ICTS Gives advance info to regional ITOs on the proposed recipient list. As soon as a notice to proceed has been received by the winning bidder, a DepEd memo on the DCP batch is issued and is published in the DepEd Website; Conducts meeting with the supplier and the Inspection Group to agree on the following: Inspection strategies and schedule Deployment strategies and timelines This slide enumerates the list of DepEd personnel/office involved in the DCP pre-deployment stage and the roles of each.

DCP Pre-Deployment Inspection (Warehouse) Pre-delivery inspections are conducted to inspect the quantity and quality (functionality) of furniture/equipment in accordance with the technical specifications and the conditions stipulated in the contract. Inspections are conducted at DepEd's discretion but must be agreed with the supplier with at least one day's notice by the end-user to the supplier. The sampling selection of items to be inspected can be at random Depending on the size/importance of the contract, the inspection process may include several inspection sessions including presence at the final stage when the furniture/equipment is prepared/ready for delivery to respective localities. As per latest agreement with CIIP group DCP packages are inspected according to its physical attributes (look, specifications), and also on its functionality (all components must be a working system)

DCP Deployment Stage The supplier shall deliver and install the DCP computer packages in all recipient schools and train school representatives within the prescribed timeline; Deployment shall be done during school/business days only; Replacement of Recipient School/s shall have the following requisites: School Principal shall issue a letter that the school is not ready to be recipient; Division ITO to recommend to SDS replacement school for approval; ICTS informs the Supplier regarding the replacement school .

Responsibilities Principal/ School Head Prepare a school memo designating school personnel who are authorized to inspect and receive DCP package. Copy furnish Division ITO; Informs the personnel in-charge to receive the package on the schedule of delivery; Division IT Officer Informs recipient schools on the schedule of delivery of the DCP package; Regional IT Officer Forwards the schedule of delivery to all Division ITO DCP/ICTS Informs Regional ITO on the schedule of delivery in all recipient schools in all the divisions of the concerned regions; Supplier Coordinates with the Division ITO and informs the schedule of delivery in the recipient schools; Communicate with recipient schools to inform the specific dates on the deployment activities

Inspection and Acceptance Report (IAR) Documenation Delivery Receipt (DR) Inspection and Acceptance Report (IAR)

Sample Delivery Receipt Make sure that when signing the DR, always indicate the date (bottom right of DR) and time your received the package. Absence of this will sometimes refer the date the DR prepared (top right of the DR) will be refered to as the actual date received.

Supplier Responsibilities School Responsibilities DCP Deployment Stage Phase Supplier Responsibilities School Responsibilities Training Provide the required training based on the Terms of Reference (ToR) Training on various topics is centered on the operation and maintenance of the computer equipment. School should have 3-10 of its personnel/representatives participate in the Training Course provided by the Supplier’s service partner. The participants should see to it that the topics and the prescribed training duration in the ToR is followed. The school personnel/representatives sign the attendance sheet that forms part of the Training Checklist (Figure 5). As proof of attendance, attendees are advised to prepare beforehand a copy of their front and back photocopy of School ID/DepEd ID.   After the completion of the training, the school Principal/authorized representative signs the training checklist. The supplier’s service partner should provide the materials such as handouts, videos, presentations that were used during the training. ASP – Affiliated Service Provider

Inspection at Delivery Site Conducted by the School Inspection Committee (SIC) At least two (2) school personnel need to be present to conduct the inspection. The inspection procedures may be guided by special instructions/guidance resulting from the pre-delivery inspection conducted by the central office inspectorate teams (when applicable). Items not in accordance with the technical specifications or which include defects and broken parts can be rejected and returned to the supplier for replacement/rectification. At least 2 members of SIC shall sign in the inspection portion of the IAR School property custodian shall accept the school furniture and sign the acceptance portion of the IAR.

Supplier Requirements Responsibilities Phase Supplier Requirements School Requirements Acceptance For payment purposes, secure a copy of the signed IAR, have a copy of pictures in any stage of the deployment. The School Inspection Committee shall sign the Inspection and Acceptance Report (IAR) prior to the acceptance by the Property Custodian. Supply Officer/Designated Property Custodian returns original copy 1 of IAR to the supplier for payment purposes. The School Property Custodian provides copy of the IAR to the Division Office – Supply Office for Booking-Up The Division IT Officer shall facilitate the signing of Certificate of Final Acceptance and IRP for signature of the Division Supply Officer and Schools Division Superintendent. ASP – Affiliated Service Provider

Sample IAR Signatures of at least 2 members of the School Inspection Committee indicating the date Acceptance portion will be signed by the school property custodian Make sure that supplier satisfied all the requirements: complete and no defective delivery, propertly installed package and training of at least 3 teachers/school pax for 2 days (up to 2013 budget) but 6 hours for the 2014 Budget

MONITORING & EVALUATION

Log Book/Sheet Reflected on DLL Data File Users Output Utilization of dcp Log Book/Sheet Reflected on DLL Data File Users Output

Reminders Maintain the DEFAULT wallpaper of the COMPUTERS and LAPTOPS. Utilize the DepEd Portals (e.g. DepEd and Division website, LRMDS, etc. Maximum utilization of DCP Package across learning areas, and various school and DepEd-related activites.

DO 36, s. 2011 – DepEd Policy on Repair and Maintenance of Computer Units That are Out of Warranty