REGION VI REGIONAL LEADERSHIP CONFERENCE University of Washington, Aug 10th-12th, 2018 University of Washington, Seattle, WA

Senator and Parliamentarian REGION VI REGIONAL LEADERSHIP CONFERENCE Zone Functions: Senator and Parliamentarian Presented By: Dennis Kibe, 2018-2019 Region VI Parliamentarian

Presentation Overview Role of Senator Parliamentary Procedure Governing Documents Overview Amendment Proposals Questions/Comments/Concerns

Role of the Senator

What is the NSBE Senate Selected group of collegiate members (2 per chapter), representing their respective collegiate chapters Represent the will of the NSBE Membership Have a working knowledge of NSBE governing documents and the proper use of Parliamentary Procedure Make informed decisions on behalf of the membership in regional and national business Report to their chapters all issues discussed during National/Regional meetings

What is the Regional Senate Subset of the NSBE National Senate representing the membership of a particular region Convenes at all Regional Conferences and during the National Convention Elects the members of Regional Executive Board and National Executive Board Vote on matters related to issues and concerns that affect the members of the society on the regional and national level

Senator Responsibilities Have a working knowledge of NSBE governing documents and the proper use of Parliamentary Procedure Vote on the elected officers of the National Executive Board and Regional Executive Board Vote on amendments to the National Constitution and Bylaws Speak on behalf of their respective chapter in Regional and National business

Senator Selection Each chapter should appoint two (2) chapter senators Must be a member as defined by Art III Sec. 3 (a) of the Nat’l Constitution. Chapter senators should be selected as soon as possible Should select senators when CEB is elected Ideally someone with previous NSBE experience or who is willing to put the time in to learn about NSBE operations E.g. previous or potential NSBE leader

Regional Conference Attendance Regional Leadership Conference Each chapter should be represented to collect information Chapter Senator/Delegate Training Workshop Training on parliamentary procedure and overview of governing documents Empowering senators to adopt the House of Senate Fall Regional Conference Present initial proposals for National and Regional Ballot Any additional Regional Business

National Convention National Senators receive discounted registration Names must be on file with National Parliamentarian in NSBE Connect Mandatory sessions at convention All General Sessions and regional meetings National Forums, National Candidate Functions National Q & A Be aware of any regional obligations National Voting will take place Saturday of convention All senators must vote!

Role of the Parliamentarian

Parliamentary Responsibilities Assists the president with managing meetings and advises on parliamentary procedure Chairs committee to review chapter constitution each year Arranges elections committee Provides guidance to the Chapter Executive Board while using Robert’s Rules of Order

Parliamentarian Procedure

Parliamentary Procedure at a Glance 1. Adjourn Meeting “I move to adjourn” 2. Amend a Motion b. “I move to amend the motion by……” 3. Temporarily suspend topic c. “I move to table the motion”

Governing Document Procedure

VoteNet Voting Process Breakdown National Documents Governing Documents National Constitution National Bylaws National Code of Conduct Policy Operating Documents National Operating Guidelines National Conflict of Interest Policy National Logo Policy National Verification Policy National Advisory Board Operating Guidelines

VoteNet Voting Process Breakdown Regional Documents Chapter Documents Regional Bylaws Regional Operating Guidelines Regional Advisor Board Operating Guidelines

Amendment Proposal Process

Amendment Proposal Process Proposing an Amendment Complete Amendment Proposal Form Submit to drc@nsbe.org DRC will review and provide recommendations Document with recommendations sent to authors and respective parliamentarian Timeline All Amendment Proposals are due on the last day of the month The DRC will meet on the 2nd Sunday of each month

Amendment Proposal Form This form ensures consistency of information submitted by members of society

Amendment Approval Process Regional Governing Documents Requirements outlined in Regional bylaws National Governing Documents Bylaws Amendment Amended by: 2/3 vote of senators attending convention 2/3 vote of voting NEB members Constitutional Amendment Proposed by: 2/3 vote of NEB 1/3 voting members or chapters through national referendum 2/3 of the senators at a regional meeting Ratification 3/4 affirmative vote of the senators present at convention

Questions? Comments? Concerns?

Thank you !!! Dennis Kibe 2018-19 R6 Parliamentarian r6parliamanterian@nsbe.org