5.02 Understand database queries, forms, and reports.

Forms A database object that is used to create a user-friendly format for data entry and retrieval May include drop-down menus, instructions, navigational controls, and graphics Note for bullet 1 As people enter data into a form, it is saved in an underlying table. Note for bullet 2 Forms can also provide a start-up screen, with easy ways to launch database tasks. We’ll look at specific elements of a form in the next slide. 5.02 Understand database queries, forms, and reports used in business. 6.01 Forms

Uses Online reservations for hotels, flights Entering contact and billing information online Electronic card catalog in the media center 5.02 Understand database queries, forms, and reports used in business. 6.01 Forms

Advantages of Forms Searching for information is faster Data entry is faster Easy to read and understand Allow information to be censored For example, a hotel reservation form posted on the web may allow users to select a type of room and the arrival and departure dates, but prevent or hide users from viewing the details of the hotel rates. 5.02 Understand database queries, forms, and reports used in business. 6.01 Forms

Common Elements of Forms Graphics – lines, shapes, images Data – content from records in the database Calculations – forms can contain formulas that perform calculations Controls – define how data can be entered, viewed, or used in calculations Descriptive text – help text and hints for users Subforms – forms embedded in and connected to a main form through a common field. 5.02 Understand database queries, forms, and reports used in business. 6.01 Forms